Job Listings

Fiscal Analyst 5 (Finance & Accounting)

Company:
Pierce College District
Job Location:
Lakewood, Washington
Category:
Business and Financial Services

The mission of Pierce College is to create quality educational opportunities for a diverse community of learners to thrive in an evolving world.

Recognized by the Aspen Institute as one of the top 10 community colleges in the nation (2021), Pierce College is an innovative, mission-driven, data-informed, and equity minded community college dedicated to helping all students achieve their academic and professional goals, with a focus on racial and social equity and justice.

The Fiscal Analyst 5 position will working in the Accounting & payroll department. This position functions as the Chief Financial Accountant for the District; it also serves as the supervisor of fiscal related professional staff as well as a Fiscal Supervisor with fiscal related staff. This position is also the highest agency statewide expert in a financial specialty area including but, not limited to; policy and process development, monitoring of all district wide accounting, investment management/account reconciliation, and internal controls. This position also has primary responsibility for District wide financial reporting. This position actively supports and engages in Pierce College’s goals for equity and inclusion in order to provide access and support for our diverse community of learners and our goal of becoming an anti-racist institution.

About the District:

Pierce College enjoys a strong presence in the community and participates in innumerable partnerships with business, community, government, and educational organizations. Want a feel for our District. Take a peek with aerial campus views!

Pierce College Fort Steilacoom 

Located on a beautiful 140-acre site adjacent to a 340-acre community, recreational park, and Waughop Lake.

Pierce College Puyallup

Located on a luscious site with 125-acres of wooded land with beautiful hideaways.

Pierce College at JBLM 

Located at the Joint Base Lewis-McChord military sites, serving many of our military and active-duty families that are serving our country. 

ESSENTIAL FUNCTIONS:

The Fiscal Analyst 5 will be responsible for the following, but not limited to:

Accounting:

  • GENERAL-Monitors and reviews general ledger balances and general ledger transactions. 

  • Prepares, processes, analyzes, reviews, and approves general ledger accounting transactions and adjusting entries and corrections. Integrates and maintains accounting sub-systems and cross pillar reconciliation methods; reviews internal policy for compliance with OFM standards and procedures. 

  • Generates accounting reports and assists in financial reconciliation work. 

  • Works with district wide staff to ensure proper closings.

  • Reviews and resolves discrepancies between FSCM, SMARTER, and AFRS. 

  • Assists in the development of financial statements. 

  • Assists in the development of policies and procedures related to accounting processes and functions.

  • TREASURY- Ensures reimbursement from State and Federal sources are requested and received in a timely manner. 

  • Monitors District investments. 

  • Assists in the preparation of monthly bank reconciliations for review by the Director of Fiscal Services and approval by the Vice President of Administrative Services.

  • Monitors cash balances by fund.

  • Monitors appropriate use of proceeds from debt financing and ensures scheduled debt payments are made and recorded in a timely manner.

  • Assists in the closing processes for Treasury. 

  • Assists in development of policies and procedures related to Treasury business processes and functions.

  • FINANCIAL ASSETS- Responsible for recording, depreciating and reporting of physical assets. 

  • Assists in the closing processes for Asset Management. 

  • Reconciliation between Direct Line and ctcLink.

  • PAYROLL- Coordinates with Human Resources and the Payroll Office to ensure that accounting information is correctly coded.

  • Coordinate proper coding of positions and salaries with Human Resources and Payroll departments.

  • Coordinate calculation of amounts required to fund full-time faculty salary changes, part-time faculty hires, and related benefits expenditures.

Reporting:

  • Preparation of complex reports for external parties, including but not limited to; the State Auditor’s Office, the Office of Financial Management, the Department of Revenue, the Internal Revenue Service, the State Board for Community and Technical Colleges, the Department of Education, and the National Center for Education Statistics. 

  • Preparation of complex reports for internal needs including but not limited to reconciliation, inventory. 

  • Oversees 1098, 1099, and W2 reporting.

  • Prepares and submits quarterly payroll tax reports. 

  • Provide the State Board for Community & Technical Colleges (SBCTC) with information to prepare biennial funding requests based upon current biennium experience and predicted changes in programs.

Leadership, Policies & Procedures, Communications & Relations:

  • Provides management guidance to staff for long-term fiscal cyclic requirements; determines deadlines and plans staffing requirements for special fiscal projects; initiates and develops fiscal management reports as required for effective accounting and management practices. 

  • Serves as required, or as necessary, on various committees throughout the District and State. 

  • Fosters partnerships with other colleges in Pierce County and/or statewide, as appropriate to topics of interest to the District. 

  • Serve as a liaison with and advice department administrations regarding accounting rules, policy interpretation, and related compliance issues. 

  • Provide guidance, direction, and training to district departments on finance policy and procedure to enhance district effectiveness and customer service. 

  • Develop and maintain District policies and procedures to ensure compliance with State and Federal laws and regulations, and community college system fiscal policies. 

  • Recommend changes in policies/procedures to serve the best interest of the District.

Internal Controls: 

  • Assures compliance with fiscal policies and procedures issued by SBCTC, OFM, and IRS. 

  • Makes recommendations regarding fiscal controls; develops fiscal procedures and accounting systems. 

  • Responds to audit reports (State, DOR, IRS, SBCTC, etc.) and takes corrective management actions; initiates changes to meet discrepancies or noncompliance cited by auditors. Conducts internal audits as required, or as necessary. 

  • Develop and maintain internal controls to safeguard the District's resources and assets.

  • Balance the need for internal controls with best practices for effective and efficient operations.

  • Leads other staff in performing unannounced cash counts at cash collection locations throughout the district. Recommends changes in cash handling procedures and assist the Cashier’s office and others in implementing strong cash control procedures.

Team Work:

  • Participates with and serves as backup for other Finance Department activities, including but not limited to: mailing of Refund, Accounts Payable, Payroll, and Financial Aid checks. 

  • Assists in preparation of records, annually, for archival. 

  • Completes special projects as assigned by the Director of Budget and Finance, Financial Reporting and Compliance Specialist or Vice President for Administrative Services.

QUALIFICATIONS:

Education Required

  • Some college level work (at least 15 quarter or 10 semester hours) from an accredited college or university in accounting, auditing, or budgeting.

Experience Required

  • Minimum of five (5) years of relevant professional experience.
  • Demonstrated experience with budget coding systems.
  • Experience monitoring expenditures and reconciling funds and accounts. 
  • Comprehensive understanding of current modern principles, practices and methods of accounting; internal accounting controls, budgeting, fund accounting, and generally accepted accounting principles (GAAP).

Special Requirements

  • The successful candidate must consent to and pass a criminal background checkafter a conditional offer of employment.
  • Final candidates will complete an accounting skills examination.

Required Competencies

  • Essential Knowledge:
    • Understanding of Generally Accepted Accounting Principles (GAAP), Family Education Rights and Privacy Act (FERPA), Department of Education (DOE), and any applicable Office of Financial Management (OFM), State Board for Community and Technical College (SBCTC) or Washington State laws as outlined in the Revised Code of Washington (RCW). Utilization of the previously referenced items is outlined in the State Administrative & Accounting Manual (SAAM) or the SBCTC Fiscal Affairs Manual (FAM). Additionally, knowledge and understanding of Governmental Accounting Standards Board (GASB) fund accounting practices is preferred.
    • Ability to work with a complex fund structure, detailed budgets, and extensive chart of accounts.
    • Ability to develop and modify computerized and manual transactions and monitoring and reporting tools. 
    • Ability to monitor and review input and output of financial data, and develop fiscal queries and reports.
    • Ability to interpret and explain applicable state and federal regulations.
  • Computer Skills: 
    • Microsoft Excel
    • Microsoft Word
  • Interpersonal Skills:
    • Model and maintain the values of candor, openness, inclusiveness and honesty. Build and maintain the trust of others. 
    • Ability to work effectively and positively with individuals of diverse cultural and socioeconomic backgrounds and educationally diverse populations. 
    • Ability to work collaboratively with internal and external customers, including the ability to lead a team to work effectively across organizational lines. 
  • Communication:
    • Communicate plans and activities in a manner that supports strategies for unit involvement and accomplishment of mission and outcomes. 
    • Strong written and verbal communication skills.
    • Demonstrate awareness of how positive words and actions may impact or contribute to situations to enhance the outcomes.
  • Establishment of Rapport:
    • DEFINITION: Interacts effectively with other to establish and maintain smooth working relationships.
    • INDICATORS: Builds constructive working relationships characterized by a high level of acceptance, cooperation and mutual respect.
    • Maintains an open, approachable manner, and treats others fairly and respectfully; preserves others’ self-confidence and dignity, and shows regard for their opinions.
    • Treats all people with respect, courtesy, and consideration. Effectively communication, building rapport, and relating well to all kinds of people. 
  • Team Work:
    • DEFINITION: Working effectively and productively with others.
    • INDICATORS: Makes team and the College mission and outcomes a priority.
    • Ability and desire to work cooperatively with others on team.
    • Recognizes and appreciates the contributions of team members.
    • Respects team members and their individual perspectives.
    • Provides constructive feedback to team and its members, and provides such feedback in a manner that is consistent with the type of communication outlined in this Job Description. 
    • Keeps team members informed of work in progress.
    • Encourages team unity through sharing information or expertise, working together to solve problems, and putting team success first..
  • Personal Responsibility:
    • DEFINITION: Demonstrates responsible personal and professional conduct, which contributes to the overall mission and goals of the College; accepts personal responsibility for the quality and timeliness of work; earns trust, respect, and confidence from the College community.
    • INDICATORS: Ethics: Earns others’ trust and respect through consistent honesty and professionalism in all interactions; respects and maintains confidentiality.
    • Attribute of developing ethical and quality standards while building one’s character in integrity, civility, and respect for others.
    • Respects and maintains confidentiality. Earn the trust, respect, and confidence of co-workers and students through consistent honest, forthrightness, and professionalism in all interactions.
    • Accountability: Be relied upon to achieve excellent results; face up to problems with people quickly, directly, and in a manner that is consistent with the types of communication that is outlined in this Job Description.
  • Adaptability & Flexibility:
    • DEFINITION: Adapts to changing business needs, conditions, and work responsibilities.
    • INDICATORS: Responds positively to change, embracing and using new practices or values to accomplish goals and solve problems.
    • Manages change in a way that reduces the concern experienced by others.
    • Remains calm under stress.
    • Openness to different and new ways of doing things.

APPLICATION PROCESS:

Application Requirements:

To be considered for this position, applicants must:

  • Meet the required qualifications as outlined in this announcement.
  • Complete the online application profile at: https://www.pierce.ctc.edu/hr.
  • Apply for the specific job opening.
  • Upload (attach) a cover letter that addresses how you meet the required qualifications as outlined in this announcement. At Pierce College, we value culturally competent and compassionate individuals who bridge diverse backgrounds and perspectives in support of academic equity and excellence. In your cover letter, please address how you will support the mission of Pierce College to create quality educational opportunities for a diverse community of learners to thrive in an evolving world. Please include in your response how your previous education and/or professional experience contribute to your effectiveness in promoting a climate of student success for a diverse community of learners. (Cover Letter)
  • Upload (attach) detailed résumé of all educational and professional experience. (Résumé)
  • Transcripts are not required in order to apply for this position; however, if you are selected for an interview, you will be asked to bring copies of unofficial transcripts showing completion of the required level of education. Please upload current copies of your transcripts, if available. Unofficial copies of all college and university transcripts must include degree received and conferral date. International transcripts must include a foreign transcript evaluation. For a list of approved credential evaluation services visit: www.naces.org/members.html (Unofficial transcripts acceptable for application process; official transcripts required upon hire). (Transcripts)
  • Upload (attach) a list of at least two professional references with names, addresses, telephone numbers, and e-mail addresses. Letters of recommendation will not be accepted. (References)

Provide a response to the following question (Supplemental Question):

  • In what ways have you integrated multicultural responsiveness as part of your professional development?

Special Note: To ensure consideration, application materials should be received no later than 5:00 p.m. on the closing date.

Terms of Employment:

This is a full-time (40 hours per week) classified, overtime-exempt position with Pierce College District. This position is permanent after serving a 6-month probationary period. The primary work location will be at Pierce College Fort Steilacoom campus. Occasional travel to Pierce College campuses or sites may occur. Work hours are between 8:00 a.m. and 5:00p.m. Monday through Friday with occasional evenings and weekend work, and occasional travel as required. This position may be subject to reassignment between campuses or sites.

Salary & Benefits: 

The starting salary of this position is$5,673, with periodic increments up to $6,908 monthly (dependent upon qualifications). However, your paycheck is just part of the total compensation package. There is an outstanding benefits package which is worth an additional value equivalent to about 30% of your salary. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance. Life and long-term disability insurance plans; vacation, sick and personal leave; reduced tuition; and retirement benefits are also provided. For more information, please visit our Benefits and Leave website at: https://www.pierce.ctc.edu/hr- benefits 

Physical Work Environment:

This position is required to work indoors in an open office environment, which requires visual concentration on detail, dexterity, precision, and is subject to frequent noise andinterruptions. 

Reasonable Accommodation:

Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the District Human Resources Office by calling 253-964-7342. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.

Screening & Interview Process:

Only those candidates who have complied with the application process and meet the required qualifications will be considered. Following the review of application materials, the most qualified candidates will be contacted for an interview. Check the email account you used for the application process for communication regarding the status of your application. Application materials submitted to Pierce College are the property of the College and will not be returned.

Please note: This is a competitive selection process. Your application materials will be reviewed and evaluated based on the minimum qualifications listed for the position. Applicants whose qualifications most closely correspond to the District's needs will be eligible for further consideration.

Conditions of Employment:

Pierce College is a “fully vaccinated campus” under the state’s higher education guidance, which means that COVID-19 vaccination (or allowable exemption) will be required for all employees and students. More information can be found here:Vaccination Requirements.

Prior to the start of employment, finalist(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law RCW 28B.112.080.

An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H-1B visa. In compliance with the Immigration Reform and Control Act of 1986, proof of authorization to work in the United States will be required at the time of hire.

Pierce College has adopted a Drug Free Workplace policy. As a condition of employment, employees must agree to abide by the requirements established in that policy. 

Bargaining Unit:

This position has been designated as a bargaining unit position represented by the Washington Public Employee Association (WPEA).

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