Job Listings

Administrative Operations Professional I - Materials Science & Engineering

The University of Arizona
Job Location:
Tucson, Arizona
Administrative Assistants

Posting Number: req12147

Department: Materials Science & Engr

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

The Materials Science and Engineering Department (MSE) is seeking a highly motivated applicant to fill the Administrative Operations Professional I position. The selected candidate will provide support to the user service facility operations, schedule meetings, and conferences, provide HR assistance and communicate with stakeholders within and external to the organization. The candidate will maintain financial budgets, payroll, and accounting of expenditures. The selected candidate will coordinate research and teaching operations across multiple research building facilities on and off campus that include major research instrumentation facility renovation, construction, and installation.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities

  • Monitor and approve program expenditures ensuring that
    budget allocations are not overspent.
  • Produce periodic reports, financial statements, and
    records on program activities, progress, status, or other special reports
    for management or outside agencies.
  • Prepare or assist in the preparation of proposals for
    funding and/or continued funding from outside sponsors.
  • Submit
    reimbursement requests when needed.
  • Interact and maintain liaison with students, faculty,
    staff, and outside/community agencies in facilitating program objectives.
  • Oversee daily operations, determine priorities, and
    answer questions concerning program goals and policy interpretation or
    direct to the appropriate person to contact when unable to respond.
  • Develop and facilitate workshops, meetings, and
    conferences, including coordinating logistics, scheduling, and participant
  • Compile and write communications and promotional
    literature for distribution such as newsletters, brochures, or flyers, and
    coordinate the process from development through printing and distribution.
  • Recruit program
    participants, members, and volunteers utilizing the most appropriate
    promotional or marketing methods.
  • Evaluate program effectiveness to develop improved
    methods; devise evaluation methodology and implement and/or analyze
    results and recommend taking appropriate action.
  • Review applications or other program documents
    independently or in conjunction with the supervisor to determine acceptance or
    make decisions pertaining to the program.

Minimum Qualifications

  • Bachelor's degree or equivalent advanced learning attained through relevant experience.
  • Up
    to 1 year of relevant work experience required.

Preferred Qualifications

  • Experience in managing service and user facility operations.
  • Prior experience with UA financial systems such as Analytics.
  • Prior experience with event management such as scheduling meetings, conferences, and workshops.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $22.95 - $30.06 (DOE)

Compensation Type: hourly rate



Career Stream and Level


Job Family

Administrative Operations

Job Function

Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Erica Corral

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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