Administrative Operations Professional I - Materials Science & Engineering
Posting Number: req12147
Department: Materials Science & Engr
Location: Main Campus
Address: Tucson, AZ USA
The Materials Science and Engineering Department (MSE) is seeking a highly motivated applicant to fill the Administrative Operations Professional I position. The selected candidate will provide support to the user service facility operations, schedule meetings, and conferences, provide HR assistance and communicate with stakeholders within and external to the organization. The candidate will maintain financial budgets, payroll, and accounting of expenditures. The selected candidate will coordinate research and teaching operations across multiple research building facilities on and off campus that include major research instrumentation facility renovation, construction, and installation.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!
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Duties & Responsibilities
- Monitor and approve program expenditures ensuring that
budget allocations are not overspent.
- Produce periodic reports, financial statements, and
records on program activities, progress, status, or other special reports
for management or outside agencies.
- Prepare or assist in the preparation of proposals for
funding and/or continued funding from outside sponsors.
reimbursement requests when needed.
- Interact and maintain liaison with students, faculty,
staff, and outside/community agencies in facilitating program objectives.
- Oversee daily operations, determine priorities, and
answer questions concerning program goals and policy interpretation or
direct to the appropriate person to contact when unable to respond.
- Develop and facilitate workshops, meetings, and
conferences, including coordinating logistics, scheduling, and participant
- Compile and write communications and promotional
literature for distribution such as newsletters, brochures, or flyers, and
coordinate the process from development through printing and distribution.
- Recruit program
participants, members, and volunteers utilizing the most appropriate
promotional or marketing methods.
- Evaluate program effectiveness to develop improved
methods; devise evaluation methodology and implement and/or analyze
results and recommend taking appropriate action.
- Review applications or other program documents
independently or in conjunction with the supervisor to determine acceptance or
make decisions pertaining to the program.
- Bachelor's degree or equivalent advanced learning attained through relevant experience.
to 1 year of relevant work experience required.
- Experience in managing service and user facility operations.
- Prior experience with UA financial systems such as Analytics.
- Prior experience with event management such as scheduling meetings, conferences, and workshops.
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40
Job FTE: 1.0
Work Calendar: Fiscal
Job Category: Organizational Administration
Benefits Eligible: Yes - Full Benefits
Rate of Pay: $22.95 - $30.06 (DOE)
Compensation Type: hourly rate
Career Stream and Level
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies: 1
Contact Information for Candidates
Open Until Filled: Yes
Documents Needed to Apply: Resume and Cover Letter
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.