Administrative Assistant, SILLC (Multiple Positions)
Posting Number: req12186
Department: Sch of Intl Lang Lit & Culture
Location: Main Campus
Address: 1512 E. First St., Tucson, AZ 85719 USA
The School of International Languages, Literatures and Cultures (SILLC) is accepting applications for two administrative assistants to provide administrative support to the School. Each position will perform a variety of clerical and secretarial duties and will provide support for the following SILLC units (one for Russian & Slavic Studies and German Studies, and one for East Asian Studies). Typical duties may include sorting and opening mail, running errands and making deliveries around the campus, maintaining files and records, organizing and ordering office supplies, maintaining websites, greeting visitors and answering the phone, and assisting with building management and special projects. These positions will also assist the SILLC Director with recruitment and other administrative support such as calendaring, etc. The positions are part of the SILLC Business and Academic Support Services Team also known as the Dream Team, and report to the Manager for Business and Finance while providing more targeted support for the assigned academic Department Head(s). These positions are important for the departments, and help set the tone for the office. As such, these are in-person positions.
Alumni Jacquelynn and Bennett Dorrance have made a gift commitment of $5.4 million to endow the deanship of the University of Arizona College of Humanities and inspire on campus and throughout the world a continuous and fearless spirit of open inquiry: https://humanities.arizona.edu/about/fearless-inquiries-project.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
Duties & Responsibilities
and responsibilities include:
- General clerical duties to
include greeting visitors, answering questions, addressing concerns, and
providing directions to the appropriate personnel. This includes answering
phones, transferring calls, sorting mail, taking errands, maintaining and
ordering and inventorying office supplies/copier. Maintaining the
Department Heads' calendars, scheduling appointments, and meetings.
- Provide administrative
support to the SILLC Director including but not limited to managing
calendar, making travel arrangements, reserving and organizing rooms,
coordinating interviews and search committee meetings. Help with
- Help faculty and Department
Heads with scheduling needs, special events, lectures and workshops.
- Perform administrative tasks
such as data entry, scanning, copying, faxing, etc.
- Updating and maintaining
- Providing assistance to the SILLC Business Team.
- Strong attention to detail, time management, quick learner and ability to communicate effectively
- Able to stay organized and manage interruptions to ensure tasks get completed
- Ability to handle confidential and sensitive information
- Knowledge of standard office
practices, procedures, and etiquette
- Skill in communicating
effectively with a diverse group of faculty, staff, and students
- Able and willing to learn new
policies, processes, and software quickly
- Basic math skills
- Positive disposition and
interest in providing excellent customer service to all our constituents
- Must be able to lift up to 20 pounds for packages deliveries.
- High School diploma or equivalent, or equivalent learning attained through experience.
- Minimum of 3 years of relevant experience required.
- Experience in Microsoft Office, including Outlook (email and calendar), Word, Excel and other MS offices suite products.
- Experience in Higher Ed
- Experience with Box, Google and other cloud-based software
- Experience in working with multi-cultural and diverse faculty, staff and/or students.
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40
Job FTE: 1.0
Work Calendar: Fiscal
Job Category: Organizational Administration
Benefits Eligible: Yes - Full Benefits
Rate of Pay: $16.34 - $21.40
Compensation Type: hourly rate
Career Stream and Level
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies: 2
Contact Information for Candidates
Open Until Filled: Yes
Documents Needed to Apply: Resume and Cover Letter
Special Instructions to ApplicantPlease upload 2 required documents for full consideration (please do not type directly into the application system).
- Resume- please include 3 professional references. NO REFERENCES WILL BE CONTACTED WITHOUT YOUR PERMISSION
- Cover letter
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.