Job Listings

Office Manager-Bailey School of Music- ART

Job ID: 244165
Location: Kennesaw, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Find your wings at KSU!

Are you ready to join a community leading in innovative teaching and learning? Kennesaw State University is one of the 50 largest public institutions in the country. With our growing enrollment and global reach, we are enjoying increased prominence among Georgia's colleges. We offer more than 150 undergraduate, graduate, and doctoral degrees to over 43,000 students. Our entrepreneurial spirit, high-impact research, and Division I athletics also draw students from throughout the region and from 92 countries across the globe. Our university's vibrant culture, diversity, career opportunities, and rich benefits make us an employer of choice. We are searching for talented people to join our mission. Come to KSU and find your passion.

Location

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Job Summary

Provides administrative and clerical support to assigned location, department, college and/or unit. Develops, maintains and ensures compliance of department records. Assists with budgetary matters, tracks department funds and purchasing. Compiles reports and monitors assigned projects and/or program components. May supervise assigned clerical staff and/or student assistants. May maintain the assigned location's Purchasing Card (PCard), cash and/or credit card usage and processes.

Responsibilities

• Assists with assigned area administrative and clerical duties
• Maintains email, voicemail boxes and filing system
• Receives and distributes incoming and outgoing mail
• Manages supply inventory and submits invoices for payment
• May maintain department purchasing card (PCard), cash and/or credit card**
• Prepares department meeting agendas, meeting notes and distributes accordingly
• Assists with projects and event support
• Creates and maintains office related records and reports
• Interprets, monitors, and analyzes information regarding operating reports, policies and procedures
• Oversees and coordinates the day-to-day office operations
• May supervise assigned staff and/or student assistants

DEPARTMENT SPECIFIC TASKS AND RESPONSIBILITIES:

• 1. Analyzes issues that have proven problematic and develops effective strategies for new initiatives and provides support and direction to achieve results
• 2. With the Director, defines project objectives, develops plans, and monitors progress
• 3. Provides guidance and support to Area Coordinators
• 4. Creates and maintains a hiring action plan with Human Resources to develop a streamlined system to hire artist models. Creates online forms for full-time and part-time faculty to schedule diverse models. Works with Area Coordinators to facilitate modeling assignments.
• Ensures models are effectively entering their schedules; follows through with faculty to determine effectiveness of modeling assignments
• 5. Drives ongoing initiative that involves a forensic audit of all classes in each discipline
• 6. Pilots initiative that monitors every student enrolled in classes to determine decisions made that have affected progression
• 7. Identifies critical path decisions and communicates to Scheduling Initiative stakeholders (Area Coordinators, Advisors, Students). Audits records to help determine how many sections of each class need to be scheduled in any given semester, based on disciplinary enrollment data
• 8. Works with the Director and Assistant Director of SOAAD for the continuity of process flow and action items determined to support student progression and retention. Example, audits determine curricular issue that have delayed progression and retention. Works with Director, Assistant Director, and Area Coordinators to determine curricular fixes to improve student retention, progression, and graduation rates.

Required Qualifications

Educational Requirements
Bachelor's degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience

Required Experience
Three (3) years of related administrative, office or clerical experience

Preferred Qualifications

Preferred Experience
Previous experience with office management or staff supervision
Previous experience in higher education

Proposed Salary

The budget for this for this position is $13.58- $25.22
Offers will be based on candidate experience and budget availability.

PAY GRADE: N16

Knowledge, Skills, & Abilities

ABILITIES
Able to maintain and appropriately utilize the location's PCard
Able to maintain confidentiality
Able to handle multiple tasks or projects at one time meeting assigned deadlines

KNOWLEDGE
Knowledge of basic accounting, data and administrative management practices and procedures
Basic understanding of budgets

SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity/Affirmative Action Employer. It is the policy of Kennesaw State University to recruit, hire, train, promote and educate persons without regard to age, color, disability, ethnicity, gender, national origin race religion, sexual orientation, or status as a protected Veteran. Kennesaw State University is a participant in the Employment Eligibility Verification Program (E-Verify) effective October 15, 2007. Participant ID: 61415

Other Information

This is a supervisory position.
This position has financial responsibilities.
No, this position will not be required to drive.
This role is considered a position of trust.
This position requires a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Background Check

• Standard Enhanced + Education Verification

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=43000&JobOpeningId=244165&PostingSeq=1

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