Job Listings

Posting Number: req11945

Department: Arthritis Center-Research

Location: UAHS - Tucson

Address: 1501 N Campbell Ave RM 8303, Tucson, AZ 85724 USA

Position Highlights

The University of Arizona Arthritis Center is seeking a Program Coordinator to perform a variety of administrative support activities.

The University of Arizona Arthritis Center is one of twelve Centers of Excellence at the University of Arizona College of Medicine. The Arthritis Center is dedicated to making a difference in the lives of patients. We do this through research ranging from molecules to people, by empowering patients in taking charge of their lifestyles and by educating providers/clinicians and scientists to develop and apply novel and more effective therapies.

The UA Arthritis Center remains the only center of its kind in the state of Arizona dedicated to multidisciplinary research and education related to musculoskeletal, rheumatic, and autoimmune diseases. As arthritis affects one in every three Arizonans, education and outreach are critical components in improving the lives of those afflicted with this debilitating disease. Dedicated to eradicating arthritis as a cause of human suffering through biomedical and clinical research, education and patient care, the University of Arizona Arthritis Center (UAAC) was one of the first to employ a multi-disciplinary approach to combat arthritis, rheumatic, and bone-related diseases.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

• Direct administrative support for Rheumatology Division Chief/Arthritis Center Director, Program Director, Outreach Director, Clinical Research Unit.
• Maintain and coordinate Outlook calendars for Division Chief/Director, regularly prioritizing and arranging meetings, teleconferences, room scheduling, conferences and appointments, with appropriate scheduling etiquette.
• Arrange travel reservations and itineraries, including booking domestic and international flights, hotel reservations, local transport, and Travel Authorizations; anticipate and prepare background materials needed. Act as liaison between Division Chief/Director and accountants on travel reimbursements. Collect Division Chief/Director's travel receipts and note business meeting attendees or special circumstances.
• Prepare and submit expense and travel reimbursements for Division Chief/Director and fellows for center activities.
• Coordinate and organize travel arrangements for fellows' professional meetings, including handling travel authorizations, hotel arrangements, airfare, and ground transportation as needed.
• Prepare and maintain payroll/time sheets for Division faculty. Forward timesheets to DOM Division Manager.
• Coordination of all information for Division Chief's UA Vitae and Promotion and Tenure evaluation packets, to include: CV's, Bibliography, Summary, and Honors, and set appointments for each faculty evaluation.
• Attend all business/financial meetings with Division Chief and Division Manager as requested.
• Review and distribute incoming mail for Arthritis Center and Division of Rheumatology; answer inquiries and compose correspondence on general and technical matters in accordance with established guidelines and forward other items to appropriate staff.
• Serve as administrative support for Community Outreach and Education programs, UAAC Friends, UAAC Advisory Board and Center's special events, including performing of mail merge, maintenance of RSVP lists, preparation of name tags, correspondence with attendees, and general special event support and attendance at events as needed.
• Serve as Arthritis Center liaison to faculty, staff and students.
• Prepare agendas and minutes for UAAC Friends Board and UAAC Advisory Board meetings. Communicate with donors and board members via email and US mail.
• Plan and arrange conferences or meetings under general instructions; communicate arrangements to appropriate individuals.
• Provide support to Arthritis Center staff for research activities, including abstracts, manuscripts, grants, progress reports, PowerPoint presentations, and posters.
• Maintain EndNote libraries for manuscripts and grants for Division Chief/Director and provide research assistance with PubMed searches and NCBI public access compliance.
• Prepare for meetings by setting up projector, conference phone, and computer access, including conferencing software/websites as needed.
• Order office supplies for multiple business units and charge appropriate accounts, and serve as department liaison for IT, Facilities, and equipment requests.
• Assist with professional membership and conference registrations.
• Update Director/Division Chief's CV, NIH biosketches, lists of publications, presentations and awards.
• Other duties as assigned to support the UAAC Director/Division Chief, faculty, staff and Arthritis Center activities.

Knowledge, Skills, & Abilities

• Excellent working knowledge of Doodle calendar, Outlook, Microsoft Office, Excel, and Power Point.
• Excellent written and verbal communication skills.
• Excellent Organizational skills with ability to multi-task and prioritize.
• Excellent computer skills with ability to learn and master multiple different software programs.
• Ability to execute basic document uploading and downloading functions.
• Ability to follow protocols and direction.
• Ability to follow up with own initiative and self-direction.
• Ability to handle multiple deadlines.

Minimum Qualifications

• Three (3) years of relevant experience required.
• High school diploma or equivalent, or equivalent learning attained through experience required.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $16.34 - $21.40

Compensation Type: hourly rate

Grade

4

Career Stream and Level

OC2

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Gina Schwartzberg | gxs@email.arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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