Chief of Staff, EVP/COO
Reporting to the Executive Vice President and Chief Operating Officer (EVPCOO), the Chief of Staff will work alongside university Leadership in a hands-on, executive-level role that includes serving as a representative for the EVPCOO, advancing her vision into priorities and new initiatives.
The Chief of Staff will possess high-level management skills along with top-level strategic insight and the proven ability to lead the implementation and prioritization of organizational initiatives. To that end, the Chief of Staff will have demonstrated success with defining/leading projects of varying scope and size, in large and complex and decentralized organizations. The Chief of Staff will lead critical projects across the administrative enterprise and is accountable for ensuring successful execution.
The Chief of Staff will serve on committees and project teams and coordinate key matters that require the attention of the EVPCOO. The Chief of Staff will provide oversight of programs and events planned by the Office of the EVPCOO and is responsible for managing the EVPCOO Office, with direct reports from HR, Finance, Communications, and IT.
Job Duties and Responsibilities:
- Providing direct support to the EVPCOO and her senior leadership team through active agenda management in planning, development, and execution of operations.
- Serving as a resource for the EVPCOO senior leadership team.
- Initiating semi-annual goal-setting with the EVP and her leadership team, supporting leaders in reaching milestones with following up on target dates to ensure timely completion of objectives.
- Organizing Office initiatives, monitoring progress, and completing deliverables in specified timelines based on priorities set by the EVPCOO.
- Advising the EVPCOO on sensitive matters, maintaining strictest confidentiality as required.
- Researching and supplying information to support informed decisions (including any applicable laws and regulations), and acting as a sounding board for new initiatives and ideas.
- Representing the EVPCOO in meetings, conferences, and other work-related functions as needed.
- Creating, distributing and maintaining materials for internal and external stakeholders, including presentations, summaries, reports, and points of discussion assuring accuracy and high quality.
- Working with the communications team to coordinate the production of internal and external communications that reflect the EVPCOO's voice, values and priorities.
- Overseeing the structure, operations and protocols for the EVPCOO's Office, identifying areas for improvement and implementing policies/procedures to maximize efficiency and resource utilization.
- Reviewing and advising on external departmental operations including budget, staff, and policies in order to maximize workflow and minimize disruption to the President.
- Tracking and reporting progress of organization-wide initiatives, accepting ownership and accountability for projects as needed.
- Bachelor's degree and significant operational experience.
- Progressively responsible leadership experiences in higher education, not-for-profit, or research setting.
- Demonstrated ability to manage projects in large and decentralized organizations with a high degree of complexity.
- Demonstrated proficiency in curating and translating and reporting out on complex data.
- Comfort and experience working with executive leaders, internally and externally, and demonstrated ability to be diplomatic in complex settings with multiple constituents.
- Master's degree OR training and work experience at a level that equates to an advanced degree.
- Experience working at a leadership level with diverse operations at the enterprise level.
$175,000- $225,000 per year
November 7th 2022
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
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