Institutional Advancement and Campaign Events Coordinator
Development and Fundraising
Job SummaryThe Institutional Advancement and Campaign Events Coordinator will provide administrative and project support for Institutional Advancement and Campaign related events under the leadership of the Director of Institutional Advancement and Campaign Events. The Coordinator will organize and execute office operations, and manage the data associated with the successful execution of the events and processes. The Coordinator will manage projects as required to ensure the efficient and effective execution of events to support campaign and fundraising activities.
Essential Duties and Responsibilities
- Organizes and executes office operations, including providing administrative support for the campaign and institutional advancement offices, ordering office supplies, copying and filing, phone/mail/email coverage and other administration tasks as assigned.
- Creates and maintains complete and up-to-date data and files on previous, current and prospective net income, metrics and timelines for events.
- Communicates with key constituents, as appropriate. * Supports the development and preparation of net-income reports and projected budgets for events.
- Assists in coordinating site visits, recognition events and stewardship activities, from planning to execution and follow-up.
- Supports the development and dissemination of event information including invitations and announcements.
- Assists the Director in collaborating with and supporting the IA staff in their fundraising efforts.
- Supports various college departments to engage alumnae, parents, students, faculty and staff, friends and volunteers in the life and initiatives of the College.
Required QualificationsBachelor's degree with a minimum of three years of administrative and/or project management experience required.
Excellent oral and written communications skills, attention to detail, and organizational skills required. Must possess the ability to handle multiple projects concurrently, make sound decisions and exercise independent judgment. Experience coordinating events is a plus. Strong interpersonal skills and the ability to interact effectively with a wide range of individuals and constituencies required. Confidentiality and discretion are of the highest priority. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to read and interpret basic gift reports and related data. Ability to write routine reports and correspondence.
To perform this job successfully, an individual must have the ability to perform advanced skills using Microsoft Office Suite (Word, Excel, and PowerPoint). In addition to producing correspondence, duties involve assignments that require creating brochures, tables, newsletters, and graphs. Excellent record maintenance and database management skills are required.
Physical DemandsWhile performing the duties of this job, the employee is regularly required to: sit, walk, use hands to operate computers and other office equipment, talk, and hear. The employee is occasionally required to: stand, reach with hands and arms, stoop or climb, and lift and/or move up to 15 pounds. Specific vision abilities required by this job include the ability to adjust focus.
Full Time/Part Time: Full-time
Posting Number: SC0493P
Open Until Filled: Yes
COVID-19 Testing and Vaccination ProtocolDue to the ongoing pandemic, Spelman College has instituted a COVID-19 testing requirement. You will need to provide a negative COVID-19 test result within five (5) days of your start date. Acceptable tests include: PCR, Rapid Antigen, or results of an at home self-test. When providing test results of an at home self-test, your full name and test date must be written down legibly alongside your final results. The cost related to testing is not a reimbursable expense by the College. Please email your negative test results to Yemi Brown, PharmD Manager of COVID-19 Operations at firstname.lastname@example.org prior to your first day on campus.
In addition, due to the heightened risk of contracting COVID-19 and the spread of variants, Spelman College requires up-to-date COVID-19 vaccination of all faculty, staff, and students (collectively "Campus Community") that have job duties, attend classes, or are otherwise present on campus. You will need to submit proof of up-to-date COVID-19 vaccination (full vaccination and a booster) prior to your first day on campus or you may seek a medical or religious exemption to the vaccination requirement by providing the necessary documentation to: Yemi Brown, PharmD Manager of COVID-19 Operations, at email@example.com. Upon receiving your Spelman Technology log-in credentials, please keep your vaccination or exemptions records up-to-date using Etrieve.
It is our hope to minimize transmission of the coronavirus in the workplace and academic setting by requiring occupational protection such as requiring face masks be worn indoors, encouraging frequent handwashing and promoting adherence to the community testing cadence.