Job Listings

Graduate Programs Administrative Coordinator

Prescott College
Job Location:
Prescott, Arizona
Administrative Assistants

POSITION OVERVIEW: This is a full-time position that administratively supports the graduate programs, with primary support given the Counseling Programs. This position will work directly with the Associate Dean for the Counseling Programs to support a variety of program related administrative tasks. Additionally, this position will report to the Dean for Graduate Programs to support tasks related to other graduate programs in general. This position requires a high degree of attention to detail, timely follow through, excellent communication (written and spoken) skills, analytical skills, and ability to build positive and productive working relationships. Remote work location optional.


Program Events Support

  • Provided support to all graduate events (new student orientation, colloquia, panels, capstone presentations…) as need. i.e. liaison with Events Director
  • Coordinate communications with students when important information or changes are needed
  • Ensure communications and webpages are updated timely and accurate

General Administrative Support

  • Support the various task force/committee meetings through scheduling and taking minutes
  • Assist with creating, maintaining, and organizing resources for graduate program leaders and faculty, i.e. shared drives, graduate Canvas courses…
  • Other duties and tasks assigned as needed and as capacity permits


Assists with Data Collection/Annual Accreditation Tasks

Collect, synthesize, and report data regarding:
  • Retention
  • CPCE
  • Graduation rates
  • Licensure examinations
  • Demographics
  • Employment
  • Report student course enrollment each term to Associate Dean/Program Director
  • Assists with all accreditation reporting, including mid and end of cycle self-studies

Oversight of the Counselor Preparation Comprehensive Exam (CPCE)

  • Serve as point of contact for the coordination of the CPCE
  • Maintain and track student records of registering and passing/not passing CPCE
  • Communicate any CPCE changes to students and faculty timely
  • Ensure all resources, i.e. program handbook and website, is updated as needed related to the CPCE

Serves as Licensure Support

Serve as primary point of contact for alumni requesting the completion of licensing paperwork

  • Coordinate with Associate Dean/Program Director, or designee, when completing licensing board paperwork
  • Maintain records for requests, track process, and complete timely
  • Assist with NC-SARA updates annually and as needed

Course Readiness Review and Communications

  • Prior to the start of each term, review all courses to ensure they are meeting the minimum standards set by Instructional Design
  • Communicate with each instructor and Associate Dean, or designee, timely when courses do not meet minimum standards
    Download each syllabi from each course and save it in the Counseling Program MyClassroom Archive and the Academic Operations portal for accreditation compliance.


  • Bachelor’s Degree (Counseling preferred)
  • A minimum of five years of administrative experience. Higher Education experience preferred
  • Familiarity with counseling licensing and counselor prep exams preferred
  •  Expert use of Microsoft office software including but not limited to Word, Excel, Outlook, and/or other comparable software.
  • Competent typing skills.
  • Strong organizational, administrative and customer service skills.
  • Effective oral, verbal, and written skills.
  • Ability to prioritize work and successfully meet deadlines.
  • Ability to operate under pressure with minimal supervision.
  • Desire to implement the mission and vision of Prescott College.
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