Job Listings

Manager, Event Services

Job Title
Manager, Event Services

Agency
Texas A&M International University

Department
Community Relations & Special Events

Proposed Minimum Salary
$3,042.67 monthly

Job Location
Laredo, Texas

Job Type
Staff

Job Description

Responsible for detailed planning and coordination of meetings, events, and activities held at the University.

Responsibilities:

• Manages event services including reservations, scheduling, planning, service deliveries, billing and post event evaluations.
• Develops and oversees unit budgets.
• Develops, manages and oversees facilities and event calendars.
• Negotiates costs and develops contracts with clients.
• Administers insurance documents and waivers of liability.
• Develops event-related policies and procedures and oversees reporting to University and external clients.
• Manages assigned staff.

Additional Responsibilities:

• Responsible for detailed planning and coordination of meetings, events, and activities held at the University.
• Coordinate room set-up with Physical Plant, information technology (OIT), food services, University Police Department, and other campus entities required for a successful event that promotes a positive image of the University.
• Process and coordinate all reservation requests at University facilities for non-academic use. Maintain a master events calendar.
• Prepare information for billing, receipt of payments, and disbursing of funds to proper departments for event charges.
• Assist in supervising student workers and event services staff as assigned in the absence of the Director, Event Services.
• Undergo continuous training for AD ASTRA Information Systems and event planning to support the event services operations.
• Perform other related duties as assigned.

Education and Experience:

• Bachelors degree from an accredited institution of higher education.
• Five or more years of relevant experience in event organization including coordinating, planning, set-up, and attention to details.
• An equivalent combination of experience and education may be considered.

Knowledge, Skills, and Abilities:

• High proficiency with computers.
• Fluent in Microsoft Office Programs.
• Ability to communicate effectively, orally and in writing.
• Ability to interact effectively and professionally with the general public and a wide range of constituencies.
• Ability to plan and organize work, as well as pay close attention to every detail in the event planning process.
• Ability to work diligently and maintain up-to-date records of clients and current with requests.
• Ability to apply policies effectively in order to identify and resolve unusual circumstances.
• Ability to make sound judgment and independent decisions.

Other Requirements:

• Position requires a flexible schedule to work evenings and/or weekends in order to provide administrative supervision at various events.
• Position requires assisting with the setup and tear down of venues which may require the ability to lift a minimum of 50 pounds.

First review of applications will be September 2, 2022.

Salary: $36,512/annually

INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you "Submit" the application materials. The software does not allow you to "Save" your application and return to complete the process at a later time. The page "My Experience" has an area provided under Resume/CV to drop or upload files. Be sure to include:

• Resume/CV
• Cover Letter
• At least 3 references and their full contact information, and
• Unofficial transcripts (if applicable)

Applications received by Texas A&M International University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. "See resume" is not an acceptable entry in the job application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

To apply, visit https://tamus.wd1.myworkdayjobs.com/en-US/TAMIU_External/job/Laredo-TAMIU/Manager--Event-Services_R-053537

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