Job Listings

Assistant Director, Employer Programs & Events

University of Chicago
Job Location:
Chicago, Illinois
Career Development and Services
The Assistant Director, Employer Programs & Events is responsible for leading recruiting event activities to ensure the team meets the needs of employers, students and alumni. As a key member of the Operations team, the Assistant Director will collaborate with the Senior Director and colleagues within the Operations and Employer Relations teams to engage employers and make company events and networking opportunities accessible to students.

Principal Duties and Responsibilities:
  • Provides operational direction and support for a robust schedule of Career Services programs and events for MBA students; coordinating and overseeing operational aspects of the campus recruiting program. The principal features of this program are numerous pre-recruiting events (e.g., employer information sessions and meet-n-greets). 
  • Coordinates virtual and in-person information sessions for students on behalf of employers. Events attract between 10 and 300 attendees. Works with the employer relations team to ensure a seamless recruiting experience for campus recruiters and students; ensures events are held in conjunction with Booth policies and guidelines.
  • For in-person events, manages recruiting calendar, secures event space on campus, and sends event confirmations to employers; for virtual events, ensures students have access to all information necessary to attend events held online. Advertises events to build student awareness. 
  • Uses sound judgment in troubleshooting issues/conflicts that arise during the course of campus recruiting while providing students and employers exceptional customer service. Communicates last minute changes to companies and students. Tracks student no shows. Manages event schedule changes to maximize the number of students who have an opportunity to meet with company representatives and make efficient use of a company’s time. Identifies patterns in student and employer behavior and flags for the team.
  • Prepares employer materials (e.g., schedules, resumes) and student materials for meet-n-greet events. Maintains company contact information collected through employer check-in process. Monitors appropriate list servs and follow-though with students and employers in a timely manner.
  • Leads multi-company recruiting events such as Corporate Networking Nights, Startup Networking Nights and Virtual Career Fairs. Provides operational and logistical leadership for programs and events that require collaboration across campus departments. Activities could include but are not limited to creating and distributing virtual event links, hosting and moderating online events, and facilitating breakout sessions; reserving space, audio visual, catering, transportation, calendaring, budgeting, and facilities management; preparing online and print materials; and managing participant/volunteer registrations and communications. Key planning- and execution-related responsibilities may range from conception and broad implementation of programs and events to more tactical and process-driven activities for both virtual and in-person events. 
  • Leads end-to-end project management for select employer relations events such as: Recruiters Conference, Industry Roundtables, and Second-Year Roundtables. Includes budgeting, project management, convening teams, marketing, post-event debriefs. Evaluates programs, projects, and process effectiveness and drive both individual and team continuous improvement efforts. 
  • Manages logistics for off-cycle recruiting events at both Harper Center and Gleacher Center. Works with team members, facilities, and conference center staff to coordinate event details such as room reservations, catering, and other logistics. 
  • Develops budget and tracks event-related costs versus budget; flags deviations and recommends adjustments as necessary. Manages relationships with facilities team, campus event venues, and and valet services; leads vendor negotiations; evaluates and monitors vendor performance.
  • Cultivates new relationships with companies that do not have an existing formal relationship with the University.
  • Identifies opportunities to increase the visibility of new companies and niche industries to job-seeking students. Identifies and supports the recruitment of employers and corporate representatives for career events. Assists in planning and managing event logistics.
  • Educates employers about the University, students, and available recruiting services. Assists employers in developing effective recruiting strategies, setting goals and utilizing University services.
  • Develops metrics for tracking progress against goals and reviews goals periodically with the internal team and recruiters. Enforces recruiting guidelines with employers and students. Administers in-house recruiting programs. Focuses on targets for both the number of opportunities and the number of interns.
  • Performs other related work as needed.
Knowledge, Skills and Expertise:
  • Experience working in event planning, recruiting, higher education and/or sales/business development. 
  • Experience and/or familiarity with MBA/business careers.
  • Learn and comfortable with software tools and platforms, for example, Qualtrics, Cvent, Marketo. 
  • Demonstrated proficiency with MS Office (Word, Excel, PowerPoint, and Outlook).
  • Excellent project management, strong organizational and attention to detail skills.
  • Thrive in a fast-paced, team-oriented environment, with frequent interruptions, that often demands multi-tasking.
  • Track record of establishing positive client relationships, and creating a hospitable environment for both students and employers.
  • Professional demeanor, including tact, good judgement and the ability to handle confidential information, and a customer service-oriented approach.
  • Possess a self-motivated disposition, work independently and collaboratively, and think creatively.
  • Identify opportunities for improvement and recommend effective changes, all while achieving key objectives resulting in desired outcomes.
  • Excellent written and verbal communication skills. 
  • This position is currently expected to work a minimum three days per week in the office.
  • Resume/CV (required)
  • Cover Letter (required)
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