Vice President of Administrative Services
- Open until filled
- Appointment type: Unlimited, Full-time
- Location: Thief River Falls or East Grand Forks, MN (Joint Campus Assignment)
Northland Community and Technical College seeks a full-time, unlimited Vice President of Administrative Services on a joint campus assignment. The Vice President of Administrative Services provides the vision and leadership to manage the College’s operating and capital budgets; pursues innovative business solutions to enhance the overall effectiveness of the College's financial and administrative operations; works collaboratively with senior staff, faculty, administrators, and external constituents to achieve sustainable plans that maximize institutional goals; and is an advocate for funding for Northland Community & College. Reporting to the President of the College, the Vice President is a member of the President's Cabinet and Executive Team and the chief advisor to the President and executive staff on fiscal affairs, information technology, safety and security, auxiliary services, facilities planning and operations.
Duties and Responsibilities:Serve as the Chief Financial Officer who is responsible for planning, coordinating, and directing the financial management and auxiliary enterprise of the College and provide day-to-day management of fiscal operations including accounts receivable and payable, purchasing, fixed assets, and general accounting.
- Oversee budget planning, development and implementation working with administration, managers and faculty. This includes analysis and evaluation of strategic plans, past budgets, enrollment data, governmental and private grant plans, solid fiscal management principles, and sound educational theory and practice.
- Oversee the development and implementation of the policies, procedures, rules and regulations for procurement, finance and budget activities as well as auxiliary accounts.
- Oversee account reporting and fiscal activities of the college for all funds and accounts including general fund; federal, state and local operating grants; auxiliary accounts, financial aid and scholarships.
- Advise the President, administration, and other members of the college community on financial matters, including spending priorities, budget process, and financial status.
Provide leadership to organize and direct the safety and security operations, maintaining a safe environment for students, faculty, staff and visitors and directs the emergency response of the College.
- Develop and implement the policies, procedures, rules and regulations for employee safety training to promote a proactive safety culture for employees and students.
- Provide oversight in assessing and developing security measures procedures and systems.
Supervise the Director of Technology who is responsible for planning, coordinating, and directing Information Technology Services by use of electronic information, computers and telephone systems.
- Oversee development and updating of the college’s Master Technology Plan as required changes of public policy, technology or customer needs dictate.
- Work with employees to identify information resource development projects using the strategic information plan and technology models.
- Oversee project planning, budget planning, cost-benefit-risk analysis, and quality reviews that contribute to the success of the information resource development projects.
Supervise the Directors of Facilities who are responsible for planning, coordinating, and directing plant operations and the day-to-day facility operations of the college.
- Works with the Minnesota State System in matters related to facilities planning, programming, design, cost estimation, bidding, construction, and observation of capital projects and maintenance, alteration, and repair projects. Maintains and manages buildings, grounds, infrastructure, assets, and utilities with emphasis on ensuring their productive use and enjoyment by present and future students, faculty, staff, visitors, and the local community.
- Work with Directors of Facilities and campus leadership teams to develop, prioritize, and complete college-wide improvement and major remodeling projects. Develop a plan to ensure projects are completed within budgets and timelines.
- Oversee that current and applicable levels of insurance for general liability, fire, property, student internships, and vehicle liability are maintained.
- Work with all program and support areas in identifying, planning, designing, and estimating costs of construction and remodeling requirements.
- Oversee development and recommendations of annual and long-range strategic planning in the areas of facilities, maintenance, construction and plant operations of the college.
- Oversee the development and presentation of capital bonding and HEAPR requests for the Office of the Chancellor.
Supervise Finance, Facilities, Information Technology Services, Employee Safety Training, Safety, Food Service and KSRQ Radio
- Provides institutional leadership and management for financial, administrative, technology, auxiliary services and facility planning so that overall college planning and decision-making is supported. Develops and maintains a long-range financial master plan that supports the college's strategic plan. Contribute and participate on the Northland’s President’s Council and in other meetings as requested by the President.
- Perform all supervisory tasks in accordance with established equal opportunity and affirmative action, non-harassment and employee safety policies and procedures.
- Delegate authority to appropriate employees for the management of administrative services.
- Ensure compliance with the College’s Affirmative Action Plan and ensure equitable treatment of all employees and applicants for employment.
Provides institutional leadership and management for financial, administrative, and facility planning so that overall college planning and decision-making is supported.
- Develops and maintains a long-range financial master plan that supports the college's strategic plan.
- Contribute and participate in Northland’s President’s Cabinet and Executive Team and in other meetings as requested by the President.
Equal Opportunity/Affirmative Action and Human Resources Management of Administrative Services departments.
- Enforce and implement equal opportunity and affirmative action policies, procedures, and programs within functional areas of responsibility.
- Know and enforce the College’s pre-hire and hiring processes as outlined within the College’s Affirmative Action Plan.
- Assure that all employees within your administrative unit are informed of the College’s EO/AA policies, procedures, and practices.
- Assist the compliance officer in determining hiring goals.
- Identify factors that may impede the college’s pursuit of its EO/AA goals and objectives and strive to overcome these factors.
- Exercise supervisory authority so that employees effectively perform assigned job duties to achieve the annual objectives of the division.
- Recruit, interview, and recommend personnel for appointment, promotions, rewards, transfers, disciplines and dismissals in the division.
- Conduct meetings with personnel for continuous improvement methods
- Annually evaluate personnel performance.
- Write job analysis, recommend and assist in salary development for all personnel in the division.
- Attend supervisory training sessions and communicate needed information to personnel.
- Bachelor’s degree in Business, Finance or Accounting or related field
- Five or more years of progressively complex administrative/managerial experience in a medium to large multi-faceted organization
- Ability to model and set the tone for institutional integrity, transparency and openness.
- Ability to lead and work as a team member dedicated to the success of the College, our employees and the students we serve.
- A leadership style and service orientation consistent with the mission of the college.
- Thorough knowledge of accounting and business principles and strategic planning and budgeting as it relates to the functions of the position
- Outstanding oral and written communication skills
- Knowledge of a wide range of computer hardware and software
- Knowledge and commitment to shared governance or similar entity, that provides innovation, creative practices, solutions and collaboration.
- Ability to inspire, lead and motivate others to achieve objectives.
- Master’s degree in Business, Finance or Accounting or related field.
- CPA – Certified Professional Accountant
- Knowledge of state legislation, statute, and executive policy
- Experience in education or other public entity
- Experience with compliance or auditing
- Experience with capital planning and projects.
- Knowledge of federal, state, and local laws; Minnstate rules, policies, procedures and regulations, and the policies of the Minnesota State Board of Trustees
- Knowledge of environmental safety, security operations and emergency response planning
The home location for this position will be determined by the offered/accepted candidate upon hire. The location options will be Thief River Falls, MN or East Grand Forks, MN. This position is a joint campus assignment.
Employment information for this position can be found in its collective bargaining agreement or its plan document at https://www.minnstate.edu/system/working/relations.html.
Why Work For Us:
Northland is an innovative leader in higher education, preparing all learners with work and life skills that advance personal well-being and regional prosperity. Northland serves the communities of East Grand Forks, Thief River Falls, Eastern North Dakota, and Northwest Minnesota with over 80 high-demand career and technical program options as well as liberal arts and transfer programs. Our values include meeting students where they are; focusing on student success; promoting global competency; advancing diversity, equity, and inclusion; encouraging innovation and creativity; providing a high-value learning experience; working collaboratively and building relationships; and pursuing quality and continuous improvement.
At Northland Community and Technical College, we have a GREAT BENEFITS PACKAGE! The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer paid life insurance, short and long term disability, pre-tax flexible spending accounts, retirement plan, tax-deferred compensation, generous vacation and sick leave, and 12 paid holidays each year.
Our differences make us stronger and leveraging them helps us create a workforce where everyone can thrive. The State of Minnesota is an equal opportunity employer. We are committed to embedding diversity, equity, inclusion, and accessibility at our workplace. We do this by developing strong leaders and advocates, increasing cultural competence and understanding among all employees, and removing institutional barriers and attitudes that prevent employees from advancing as far as their talents will take them. We prohibit discrimination and harassment of any kind based on race, color, creed, religion, national origin, sex (including pregnancy, childbirth and related medical conditions), marital status, familial status, receipt of public assistance, membership or activity in a local human rights commission, disability, genetic information, sexual orientation, gender expression, gender identity, or age.
Please apply online https://northlandcollege.peopleadmin.com/postings/1603.
Online applications must include (please note your application will not be accepted without the following):
• Cover letter of interest
• Copy of all college transcripts
Position is open until filled. Screening of applications begins November 8, 2022. The search committee will screen on a daily basis after 11/08/2022.
If you have questions about the position, contact Becky Eicher, Human Resources Technician, at firstname.lastname@example.org or (218) 793-2407.