Job Listings

Academic Coordinator, PreClerkship & Curricular Management, Department of Academic Affairs (Phoenix)

The University of Arizona
Job Location:
Phoenix, Arizona
Administrative Assistants

Posting Number: req12136

Department: COM Phoenix Academic Affairs

Location: Greater Phoenix Area

Address: 435 N. 5th St., Phoenix, AZ 85004 USA

Position Highlights

We are seeking an Academic Coordinator to join our PreClerkship and Curricular Management team. This position will oversee and administer an academic program consisting of multiple blocks in the first and second year of the medical school curriculum. As an Academic Coordinator, you will implement new curricular processes for students, staff, and faculty. This includes tracking of sensitive student information including retake and remediation eligibility, calculation of grades, increased communication with multiple departments across campus, room scheduling, and liaison between Director and students. You may also oversee core program components, curricula and/or instruction. Additional duties include, managing administrative functions, such as, budget and coordination with internal and external stakeholders.

The University of Arizona College of Medicine - Phoenix anchors the 28-acre Phoenix Biomedical Campus in the heart of the Valley of the Sun. The College inspires and trains individuals to become exemplary physicians, scientists and leaders who are life-long learners and inquisitive scholars. The Phoenix Biomedical Campus embodies the University's priorities of engagement, partnership, innovation, and synergy in its world-class academic and research initiatives, with clinical facilities throughout Greater Phoenix.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

  • Collaborate with faculty to form program strategies and goals and develop core program components:
  • Support and administer the delivery of the Personalized Active Learning (PAL) Block to the medical students within the PhoenixMed and ArizonaMed curriculum.
  • Implement new curricular processes for students, staff, and faculty. This includes tracking of sensitive student information including retake and remediation eligibility, calculation of grades, increased communication with multiple departments across campus, room scheduling, and liaison between Director and students.
  • Participate in the implementation of alternative learning methods for first and second year medical students. This includes coordination of additional and multiple content experts for each active learning session to facilitate the anticipated increase in faculty to student ratio in active learning for student success.
    Develop new or revised program goals and objectives.
  • Develop and schedule a program work plan in accordance with objectives; oversee daily operations and coordinate program activities through assigned staff; prioritize and delegate work activities.
  • Coordinate, develop and maintain curriculum web-page for best practices information for faculty and block directors.
  • Work with education development team to identify problems, new features, and areas of improvement in the current electronic systems. This includes an increase in various types of prep content and active learning due to class size increase which will require additional faculty for these types of sessions.
  • Coordinate and plan the administration and operation of the academic program(s):
  • Coordinates, oversees, and assists Directors in the recruitment of additional faculty needed for all Blocks in Preclerkship curriculum; includes maintaining CMS, electronic tracking methods, and liaising with directors to provide ongoing quality improvements.
  • Provides advanced administrative support for additional/new faculty in the creation/modification/maintenance of COM-P course for first and second year medical students for active learning sessions.
  • Provide advance support in case-based instruction including developing schedules, mid-block meetings, prep workshops, and room scheduling; includes CMS data entry.
  • Advise staff, students and others to provide technical advice, problem solving assistance, answers to questions and program goals and policy interpretations; refer to appropriate department or person as necessary.
  • Interact and maintain liaisons with students, faculty, staff, and outside/community agencies in facilitating program objectives. This includes effective communication with the increase of faculty needed as content experts to ensure materials from all experts are comprehensive without overlap and/or duplication.
  • Collect and analyze data to assess and evaluate effectiveness of academic program:
  • Assist with the creation of reports and/or preparation of data for Academic Affairs program/projects.
  • Administer and coordinate student assessment procedures and develop data bases to address longitudinal outcomes. This includes attendance tracking for various academic purposes.
  • Participate or teach seminars / workshops:
  • Train faculty, staff and students to use and utilize new educational technology tools.
  • Develop and facilitate workshops and meetings on curriculum topics; coordinate logistics, scheduling, and participant communications.
  • Additional duties as assigned.

Minimum Qualifications

  • Bachelor's degree or equivalent advanced learning attained through professional level experience required.
  • Minimum of three (3) years of relevant work experience is required.

Preferred Qualifications

* Master's degree in education or related field.

* Three (3) Years relevant experience.

* Experience working in higher education.

* Work experience with Google Drive and other cloud storage files sharing, collaborative editing programs, and/or educational technology software tools to meet educational program needs.

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Academic Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $53,647 - $60,000 annually, Depending on experience

Compensation Type: salary at 1.0 full-time equivalency (FTE)



Career Stream and Level


Job Family

Academic Program Mgmt

Job Function

Academic Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

College of Medicine-Phoenix, Office of Human Resources

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Special Instructions to Applicant

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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