Student Financials Manager (Fiscal Analyst 5)
A Community College District in Puyallup and Lakewood, Washington invites applications for the position of:
Student Financials Manager
SALARY:$5,960.00 - $6,908.00 Monthly
$71,520.00 - $82,896.00 Annually
OPENING DATE: 10/10/22
CLOSING DATE: 10/24/22 05:00 PM
The mission of Pierce College is to create quality educational opportunities for a diverse community of learners to thrive in an evolving world.
We are a community of learners open to all. Our community is built on a foundation of respect and openness to change. Together, we strive to meet the needs of our diverse community and develop each member’s abilities. Our commitment to quality education and teaching excellence prepares learners to live and work successfully in an ever-changing world.
This position is the agency expert in Student Financials, responsible for management of student accounts and related reconciliations, and leads a multi-college team to resolve issues related to student accounts. This position actively supports and engages in the College’s mission, core themes, and values of learning, integrity, respect, accountability and sustainability. The incumbent shows a deep commitment to the involvement and engagement of colleagues, students and community members, honoring a commitment to anti-racism, professional and organizational growth.
The Fiscal Analyst 5 interprets existing student financials policies to staff and other administrative personnel, coordinates the design, implementation, maintenance, and modification of the College’s student financials programs and procedures, and also provides department consultative and training services so the District can achieve a uniformly high level of efficiency and effectiveness.
This position reports to the District Director of Budget and Finance.About the District:
Pierce College enjoys a strong presence in the community and participates in innumerable partnerships with business, community, government, and educational organizations. Want a feel for our District. Take a peek with aerial campus views!
Pierce College Fort Steilacoom - Located on a beautiful 140-acre site adjacent to a 340- acre community, recreational park, and Waughop Lake.
Pierce College Puyallup - Located on a luscious site with 125-acres of wooded land with beautiful hideaways.
Pierce College at JBLM - Located at the Joint Base Lewis-McChord military sites, serving many of our military and active-duty families that are serving our country.ESSENTIAL FUNCTIONS:
Leadership & Supervision:
Provides management guidance to staff for long-term fiscal cycle requirements; determines deadlines and plans staffing requirements for special fiscal projects; initiates and develops fiscal management reports as required for effective accounting and management practices. Interviews and hires applicants, trains new employees, assigns and schedules works, acts upon leave requests, conducts annual performance evaluations and recommends necessary disciplinary actions.
Provides opportunities for individual skill development and knowledge through training, coaching, meaningful and timely evaluation.
General Ledger Accounting to include Monthly/Quarterly and Annual/Biennial Closing:
Monitors and reviews general ledger balances and general ledger transactions including but not limited to the A/R sub-ledger.
Prepares, processes, reviews, analyze and approves adjusting and correcting entries including but not limited to ctcLink, general ledger and the A/R sub-ledger.
Works with the District wide staff to ensure proper closings. Reviews and resolves discrepancies between ctcLink, SMARTer and AFRS.Cashiering/Account Receivable:
Assists clients/customer by providing District interpretation on policies, procedures and laws (FERPA/HIPPA), provides explanations on forms, pamphlets and other materials.
Reviews and researches file documentation to resolve client/customer-related complaints; advises clients/customers of proper procedures involved in appealing agency decisions; responds to questions on all District programs and how to access District services.
Assists clients/customers with establishing accounts (TIP) and (FIP), accepting all modes of payment for services and applying agency cash handling policies.
May also process scholarships/refunds as well as billing/collections.
Work the unpaid report to determine who will be dropped and process accordingly.
Work Financial Aid to process reversals of financial aid and apply waivers to student accounts.
Processes daily electronic fund transfers (EFTs); prepares, processes, reviews, and analyzes cashiering daily work for completeness and accuracy; NSF checks, Chapter 33, and verifies against the bank.
Troubleshoots and takes corrective action regarding issues with Merchant Services. Trouble shoots and takes corrective action regarding errors.
Research and correct Bank and ctcLink once the bank statement has been balanced.Policies & Procedures/ Communications & Relations:
Serves as required, or as necessary, on various committees throughout the District.
Serve as liaison with and advise department administrators regarding accounting rules, policy interpretation and related compliance issues.
Foster partnerships, across the District and State.
Provide guidance, direction and training to District departments on finance policy and procedure to enhance District effectiveness and customer service.
Develop and maintain District financial policies and procedures to ensure compliance with State and Federal laws and regulations and community college system fiscal policies.
Recommend changes in polies/procedures to serve the best interest of the District.
Positively responds to customer service inquiries and complaints, by deescalates the situation and identifying issue, and using the established procedures to identifying available solutions that meet the need of the customer, when possible.
Effectively communicates with internal customers to ensure all receivable related questions are answered, and resolved if necessary, in a timely manner.
Effectively communicates with students, to ensure all questions related to their accounts are answered, and resolved if necessary, in a timely manner.
Effectively communicates with external customers, such as scholarship donors, sponsorships, and other account holders, to ensure all questions related to their accounts are answered, and resolved if necessary, in a timely manner.Team Work:
Participates with and serves as backup for other Finance Department activities. Complete special projects as assigned by the Director of Budget & Finance or the Vice President of Administrative Services.
Works with Fiscal Specialist Supervisors at all locations to ensure the Department is working as a cohesive unit. Arrange and participant in District Cashier meetings.
Both by individual campus and as District cashiering.
Ensure all staff members meet regularly with their Supervisors on a one to one basis as well as a group.Manage Chart of Accounts & Other Tables:
Serve as the District’s primary manager of Item Types.
Manages tuition calculation and processes and updates ctcLink when the new tuition rates are established each year.
Coordinate with the Registrar in updating tuition calculations upon passage of the new laws that necessitate changes.
Coordinates with Registration to update refund days for each Quarter prior to the first day of class.QUALIFICATIONS:
Some college level coursework including at least 15 quarter or 10 semester hours in accounting, auditing, or budgeting from an accredited college or university.Required Experience:
5 years of relevant professional experience. Experience with budget coding systems.
Experience in student accounts.
Comprehensive understanding of current modern principles, practices and methods of accounting; internal accounting controls, budgeting, fund accounting, and generally accepted accounting principles (GAAP).
Experience monitoring expenditures and reconciling funds and accounts.Special Requirements:
The successful candidate must pass a criminal records background check. Successful selected for interview will be require an accounting skills test.Required Knowledge, Skills and Abilities:
Understanding of Generally Accepted Accounting Principles (GAAP), Family Education Rights and Privacy Act (FERPA), Department of Education (DOE), and any applicable Office of Financial Management (OFM), State Board for Community and Technical College (SBCTC) or Washington State laws as outlined in the Revised Code of Washington (RCW).
Ability to work with a complex fund structure, detailed budgets, and extensive chart of accounts.
Ability to develop and modify computerized and manual transactions and monitoring and reporting tools, review input and output of financial data, and develop fiscal queries and reports.
Skillfully models the values of candor, openness, inclusiveness and honesty.
Ability to work effectively and positively with individuals of diverse cultural and socioeconomic backgrounds and educationally diverse populations.
Ability to work collaboratively with internal and external customers, including the ability to lead a team to work effectively across organizational lines.
Ability to communicate plans and activities in a manner that supports strategies for unit involvement and accomplishment of mission and outcomes.
Ability to demonstrate awareness of how positive words and actions may impact or contribute to situations to enhance the outcomes.
Ability to maintain an open, approachable manner, and treats others fairly and respectfully; preserves others’ self-confidence and dignity, and shows regard for their opinions.
Skillfully treats all people with respect, courtesy, and consideration. Ability and desire to work cooperatively with others on team.
Ability to provide constructive feedback to team and its members, and provides such feedback in a manner that is consistent with the type of communication outlined in this job description. Skillfully keeps team members informed of work in progress.
Ability to maintain confidentiality. Earn the trust, respect, and confidence of co-workers and students through consistent honest, forthrightness, and professionalism in all interactions. Ability to responds positively to change, embracing and using new practices or values to accomplish goals and solve problems.APPLICATION PROCESS:
To be considered for this position, applicants must:
Meet the required qualifications as outlined in this announcement.
Apply for the specific job opening and complete the online application profile at: http://www.pierce.ctc.edu/dist/hr/
Upload (attach) a cover letter that addresses how you meet the required knowledge, skills and abilities as outlined in this announcement. (Cover Letter)
Upload (attach) detailed résumé of all educational and professional experience. (Résumé) Upload (attach) a list of at least two professional references with names, addresses, telephone numbers, relationship to candidate, and e-mail addresses. Letters of recommendation will not be accepted. (References)
Transcripts are not required to apply for this position; however, if you are selected for an interview, you will be asked to bring copies of unofficial transcripts showing completion of the required level of education. Please upload current copies of your transcripts, if available. Unofficial copies of all college and university transcripts must include the degree received and conferral date. International transcripts must include a foreign transcript evaluation. For a list of approved credential evaluation services visit: https://www.naces.org/members (Unofficial transcripts acceptable for application process; official transcripts required upon hire.) (Transcripts)
Please submit a response to the following Supplemental Question: (in 500 Words or less) Empowering our students to excel to their highest potential is a key function of this role. From your professional experience, describe how you have inspired and expanded the social consciousness, agency, and self-efficacy of students of color to advance racial and social equity? (Supplemental Question)
Special Note: To ensure consideration, application materials should be received no later than 5:00 p.m. on the closing date.Terms of Employment:
This is a full-time (40 hours per week) overtime-exempt, classified position with Pierce College District. This position is permanent after serving a 6-month probationary period. The primary work location will be Pierce College Fort Steilacoom. Frequent travel to Pierce College campuses or sites may occur. Work hours are between 8:00 a.m. and 5:00 p.m. Monday through Friday. This position may be subject to reassignment between campuses or sites.
The starting salary range of this position is $5,960.00 - $6,908.00 monthly (dependent upon qualifications). However, your paycheck is just part of the total compensation package. There is an outstanding benefits package which is worth an additional value equivalent to about 30% of your salary. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance. Life and long- term disability insurance plans; vacation, sick and personal leave; reduced tuition; and retirement benefits are also provided. For more information, please visit our Benefits and Leave website at: https://www.pierce.ctc.edu/hr-benefits.Physical Work Environment:
This position works indoors in an office environment, which requires concentration on detail, dexterity and precision.Reasonable Accommodation:
Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the District Human Resources Office by calling 253-964-7342. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.Screening & Interview Process:
This is a competitive selection process. Your application materials will be reviewed and evaluated based on the minimum qualifications listed for the position. Please note: This is a competitive process. Only those candidates who have complied with the application process and meet the required qualifications will be considered. Following the review of application materials, the most qualified candidates will be contacted for an interview. Application materials submitted to Pierce College are the property of the College and will not be returned.Conditions of Employment:
Pierce College is a “fully vaccinated campus” under the state’s higher education guidance, which means that COVID-19 vaccination (or allowable exemption) will be required for all employees and students. More information can be found here: https://www.pierce.ctc.edu/vaccinated-campus.
In compliance with the Immigration Reform and Control Act of 1986, proof of authorization to work in the United States will be required at the time of hire. An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H-1B visa.
Pierce College has adopted a Drug Free Workplace policy. As a condition of employment, employees must agree to abide by the requirements established in that policy.Sexual Misconduct and Background Check:
Prior to the start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not
necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. ? Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law. RCW 28B.112
This position has been designated as a bargaining unit position represented by the Washington Public Employee Association (WPEA).
The Pierce College District is an equal opportunity employer. The Board of Trustees and Pierce College District are committed to providing equal opportunity and will not discriminate in terms and conditions of employment and personnel practices. Decisions are made without regard to race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal.
For more information about this position or assistance regarding your application, contact Human Resources at: email@example.com.
Questions regarding equal employment opportunities or discrimination may be directed to the following:
Title IX Coordinator
9401 Farwest Drive SW
Lakewood, Washington 98498
ADACO/Section 504 Coordinator
Vice President for Human Resources
District Affirmative Action Officer
APPLICATIONS MAY BE FILED ONLINE AT:
9401 Farwest Drive SW Lakewood, WA 98498
Position #C2276 STUDENT FINANCIALS MANAGER
* 1. Supplemental Question: (in 500 Words or less) Empowering our students to excel to their highest potential is a key function of this role. From your professional experience, describe how you have inspired and expanded the social consciousness, agency, and self-efficacy of students of color to advance racial and social equity?
- * Required Question