SFCC provides a high-quality, geographically, financially and emotionally accessible education to more than 5,000 students who range from traditional college-age students to adult learners.
The college offers associate of arts, associate of fine arts, associate of science and associate of applied science degrees, professional and skills certificates, and noncredit courses and programs, and workforce development training in a 14-county area in central Missouri with locations in Sedalia, Boonville, Clinton, Eldon, Lake of the Ozarks, Warsaw, at Whiteman Air Force Base, and online.
Position Purpose: This is a calendar year (twelve-month) professional appointment. The position reports to the Dean of Student Services and has managerial responsibility for the office of the Registrar with three direct reports, the Assistant Registrar, Academic Records and Services Coordinator, and the Academic Records and Testing Specialist all located at the Sedalia campus.
The Registrar works closely and collaboratively with other administrators and departments to ensure compliance to existing policies and procedures and is an administrative leader who implements and maintains new applications of technology and upgrading/enhancement of existing systems while providing quality assurance and integrity of data.
The Registrar provides oversight and distribution of the permanent academic record for all students and alumni. This responsibility is inclusive of establishing the master schedule, pre-registration, oversight of incoming student registration, add/drop of course(s), registration overrides, course withdrawal, withdrawal from college, grade submission, awarding all prior learning credit and managing the academic petition process.
The Registrar is also the final auditor of the academic record when a student completes their program of courses. As the final auditor of student records, the college Registrar is the institutions academic integrity barometer ensuring all students regardless of program meet the breadth and depth of the institution's learning outcomes. Distribution of diploma, notation of degree completion on the academic record and conferral affirmation are essential to the role.
Reports to: Dean of Student Services
Essential Job Functions:
- Recommends and participates in the development and implementation of college academic policies, regulations and procedures regarding student registration, records, class schedules, and graduation requirements.
- Develops training materials and conducts training in the areas of FERPA, General Education, Certificate and Degree Programs, Registration, Schedule Entry, and Degree Works.
- Supervises all employees of the office, inclusive of professional development activities, determining annual goals to align with institutional initiatives and ensuring staff meet annual performance evaluation expectations.
- Develops and publishes major college information documents including, but not limited to the academic calendar, course catalog and class schedules.
- Maintains the student degree audit software (Degree Works).
- Evaluates transfer credit.
- Oversees NJCAA certification of student-athletes entering the college’s sports programs and ensures the on-going management of NJCAA eligibility for existing student-athlete participants in these programs.
- Develops and manages annual budgets for the department.
- Represents the institution to various internal departments as well as externally to governmental agencies, vendors, students and their parents, and/or the general public.
- Upgrades professional knowledge, evaluates new technologies, and recommends implementation as appropriate.
- Other duties as deemed necessary for the function of the college.
- Bachelor’s Degree in business administration, management, accounting, information systems or related field required, Master’s Degree in business administration, management or related field preferred
- 3+ years knowledge of admissions and records functions, including registration, admission, record retention, degree and graduation programs, academic processes and grading schemes
- Demonstrated knowledge of state and federal laws and regulations pertinent to student records
- Proficient with databases
- Ability to maintain confidentiality of student records
- Demonstrated ability to work collaboratively and efficiently in a fast-paced team environment
- Excellent communication skills
- Strong organization skills with attention to detail and accuracy
- Strong computer skills to include Microsoft Office, Adobe Acrobat, Banner, Document Manager and Degree Works
- Ability to use independent judgment and to balance institutional policies with the individual needs of students.
- Knowledge of customer service standards and procedures.
- Knowledge of the rules, regulations, laws and guidelines effecting student records, academic affairs and curriculum.
- Knowledge of FERPA and the ability to oversee compliance with FERPA guidelines and serve as a resource on FERPA issues.
- Knowledge of records retention and/or destruction policies and procedures.
- Ability to work with multiple departments to develop and maintain the detailed academic calendar, course catalog and department web page.
- Ability to inspire and motivate others to perform at high levels.
- A willingness to take on additional responsibility and work collaboratively, both within the unit and campus wide.
- Successful leadership of the office of the registrar, including the mentoring and development of staff; established expertise in facilitating organizational development and change; and evidence of creativity and innovation within a strategic planning environment
- Five years of supervisory experience in registration, student services or academic advising in higher education
- Knowledge of NJCAA rules and certification of student athlete eligibility
- Experience in budget preparation and strategic planning
- Ability to interact verbally in person, over the telephone, and via written and electronic media
- Ability to move about campus and other locations
- Ability to sit or stand for prolonged periods of time
- Occasional travel may be required
Why Work at State Fair Community College:
SFCC provides relevant and responsive learning experiences that empower our students and communities to prosper. As part of our strategic plan we want to ensure, and optimize, institutional health by establishing and promoting a culture of employee well-being, making SFCC the premier choice for employment in our area.
As part of our commitment to be the employer of choice, SFCC offers a comprehensive compensation and benefits package that, in addition to a base salary, includes:
1. $10,000 a year in paid health and dental coverage for our employees
2. 12 days per year vacation, which employees start accruing day one
3. 15 days per year in sick time, again start accruing day one of employment
4. Generous time off with the closing of campus for holidays and breaks totaling 29 days per year in addition to vacation and sick time
5. Tuition Waivers (scholarships for SFCC and CMU) that cover 100% of the tuition for our employees and covered dependents up to a Bachelor’s Degree and 100% covered tuition for our employees on a Master’s Degree through CMU
6. Educational Advancement – Faculty can apply to move up a level on the salary schedule or staff can apply for an additional $1,000 to their salary upon completion of an additional degree.
7. A lucrative retirement plan through the Missouri Teachers Retirement Program (PSRS/PEERS, 14.9 or 6.87% contribution respectively)
8. Flexible work and scheduling options
Please apply electronically with resume, cover letter and contact information for three references including name, telephone and email address.