Job Listings

Education Support Specialist

Virginia Tech
Job Location:
Blacksburg, Virginia
Administrative Assistants

Job Description

The individual in this position will serve as the Graduate Program Coordinator providing assistance to the Director of the Marketing Graduate Program and the graduate-level students. Responsibilities include, but are not limited to, overseeing the application process, setting up Skype/Zoom, In-person, or phone interviews; arranging prospective student visits; overseeing the admissions and acceptance process once the committee has selected candidates; entering student assistantship contracts, plan of studies, and adding students to respective courses pertinent to graduate level degree studies. Maintaining accurate files for the student's academic studies.

This candidate in this position will assist with the processing of Undergraduate force adds; updating of Undergraduate checksheets; and will participate the commencement ceremonies, as needed. Processing of I-9s for all departmental new hires.

Additionally, there will be occasional event planning, and service requirement on internal committees; responsible for processing departmental reconciliations on a monthly basis, in a timely manner, to maintain departmental budget and operational flow; assisting with website updates, as needed for faculty, staff, graduate students and the graduate program; providing support to the Marketing faculty, as needed. Responsible for updating departmental level undergraduate and graduate catalogs and listservs. To contribute to maintaining an effective and efficient departmental workflow.

Required Qualifications

Previous experience working in a professional office environment; experience answering a multiline phone and performing data entry; familiar with basic office equipment and software such as, fax machine, copier, Microsoft Office Suite, etc.

Preferred Qualifications

Associate's Degree, Bachelor's Degree and/or equivalent office experience in an academic setting; experience using Hokie Mart and Banner or similar database.

Pay Band


Appointment Type


Salary Information

Commensurate with Experience.

Review Date


Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Misty Blankenship at jeblanke@vt.eduduring regular business hours at least 10 business days prior to the event.

HigherEd360 is part of the HigherEdJobs network.