Job Listings

Administrative & Fiscal Assistant - Albemarle County

Virginia Tech
Job Location:
Blacksburg, Virginia
Business and Financial Services

Job Description

This position works independently with general direction from the Unit Coordinator providing clerical/administrative support to unit/area faculty and staff. The essential duties to the operation of the unit include administrative, fiscal, and business functions, including ability to address routine and non-routine fiscal issues; independently respond to requests for information or materials by phone, electronically, or in person; preparing and processing purchasing, accounting, and travel forms in Banner; knowledge of university and state policies and procedures; oversee fixed assets and key records; maintain accurate timely expense reports, including preparation of monthly reconciliation of budget reports for the unit; ability to work both independently and collaboratively; serve as Continuity of Operations Plan (COOP) coordinator; complete special projects and other duties as assigned

Required Qualifications

Training/experience in performing tasks that support the operation of a professional office environment; demonstrated computer skills in word processing applications, database management, electronic spreadsheets, email and the Internet; strong communication and interpersonal skills; ability to prioritize and manage time effectively for performing multiple tasks. Ability to perform technical duties such as reviewing and processing procurement transactions, ability to perform monthly reconciliations, and the ability to process accounts receivable and payable transactions with accuracy and conformity.

Preferred Qualifications

Previous administrative support experience; demonstrated experience maintaining accounts and personnel records; ability to comply with policies and procedures with little supervision; strong knowledge of accounting principles, experience with Excel databases, Banner, Quicken, and an understanding of Commonwealth of Virginia policies and Generally Accepted Accounting Principles.

Pay Band


Appointment Type


Salary Information

Commensurate with Experience and Qualifications

Review Date

October 27, 2022

Additional Information

Must have a driver's license check.

Must have an acceptable and safe driving record.

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Carrie Swansonat cswanson@vt.eduduring regular business hours at least 10 business days prior to the event.

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