Job Listings

Grant and Contract Administrator III

The University of Arizona
Job Location:
Tucson, Arizona
Sponsored Programs, Grants, and Contracts

Posting Number: req12100

Department: Psychology

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

The Psychology Department at the University of Arizona is accepting applications for a Grant and Contract Administrator III in an exciting and fast-paced work environment. The Grant and Contract Administrator III works closely with faculty, staff, and students as well as with other departments, colleges, and institutions in all areas of pre-award proposal development. This role explores and discovers answers to challenging questions and provides award services related to grant management and contract management as well as proposal review, preparation, and administration. This role collaborates with principal investigators and other research staff to ensure compliance with regulations, terms and conditions, and subaward/subcontracting establishment. The Grant and Contract Administrator III also manages the department's human subjects (IRB) and consent forms, as well as the department's online experiment system (SONA). Candidates with great customer service skills and strong financial analytical skills looking for professional growth are highly encouraged to apply.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities

  • Works directly with faculty members and research staff, as well as other units on campus in the preparation of proposals.
  • Coordinates and performs pre-award activities including program announcement review, proposal and budget development, internal routing of proposals in UAccess Research, and proposal submission via sponsor-specific portals.
  • Ensures compliance of proposals with program announcement, sponsor, college and university guidelines.
  • Research and assist investigators with identifying and interpreting intramural and extramural funding opportunities.
  • Coordinates, or assists in the coordination of the development and submission of large, complex proposals, interdisciplinary research centers, multidisciplinary university research initiatives, etc.
  • Coordinates and responds to pre-award requests for information such as "just in time" documents, and cost-sharing related to terms and conditions of awards.
  • Provides training, education and professional development to faculty and staff in the area of grant submission and research administration responsibilities.
  • Assists in the creation of useful queries and tracking reports.
  • Provides expertise to assure compliance with governing cost principles, terms and conditions of grant awards, and allowable and unallowable costs.
  • Serves as the backup for department's post-award person.
  • Manages the department's online experiment system (SONA). Works directly with department's faculty, staff and students to address questions and issues regarding the SONA experiment request process. Responsible for coordinating experiment application submission, reviewer feedback and approval, uploading experiments into SONA and the tracking of subject numbers by lab.
  • Manages the department's Institutional Review Board (IRB) Applications. Assists with the submission of all departmental IRB applications ensuring compliance with regulatory agencies.
  • Manages the department's consent form archive. Ensures compliance with IRB and UA Records Management and Archives departments for both short-term and on-site storage and long-term off-site storage of consent records.
  • Additional duties may be assigned.

Knowledge, Skills, and Abilities:

  • Excellent computer skills in Microsoft Office Suite (Word, Excel, and Outlook).
  • Excellent attention to detail.
  • Knowledge of University and/or sponsor agency policies and procedures.
  • Knowledge of the principles and practices of budgeting and administering federal and sub-federal projects.
  • Ability to interact professionally and effectively with others.
  • Excellent written and verbal communication skills.
  • Ability to work effectively in a team environment.
  • Ability to work independently and apply critical thinking to tasks at hand.
  • Ability to work in a fast paced, deadline driven environment.

Minimum Qualifications

  • Bachelor's degree or equivalent advanced learning attained through professional level experience and 5 years' experience in grant and contract management, as well as proposal review, preparation and administration.

Preferred Qualifications

  • Previous experience working in pre-award administration and grant development in an academic setting.
  • Experience in post-award is a plus.
  • Experience with UA systems, such as UAccess Research and Analytics.

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Research

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $53,463 - $65,000 DOE

Compensation Type: salary at 1.0 full-time equivalency (FTE)



Career Stream and Level


Job Family

Grant & Contract Admin

Job Function


Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Maryori Puentes-Pena,

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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