Vice President for Finance and Facilities
West Virginia School of Osteopathic Medicine
Lewisburg, West Virginia
Business and Financial Services
Job Description SummaryThe Vice President for Finance & Facilities is the Chief Financial Officer of the West Virginia School of Osteopathic Medicine (WVSOM), advising the President on all fiscal and budgetary matters for the school as well as conducting financial planning and forecasting to assist the President in making both short term and long-term decisions. Reporting to the President, the Vice President for Finance & Facilities has the responsibility and authority to develop, organize, direct and coordinate the preparation of the institutional budget and is responsible for the accounting, fiscal reporting and budgetary controls of the school. This position supports the President in preparing and presenting actionable recommendations on major administrative initiatives and institutional financial conditions to the WVSOM Board of Governors, WV HEPC Chancellor and staff, and key lawmakers. The VP for Finance and Facilities provides direction and management over the Office of Business Affairs, Information Technology, Financial Aid, Institutional Facilities, and Campus Security. This position may serve as Chief Executive Officer in the absence of the President.
This is a full-time, non-classified administrative position with a faculty appointment and full state benefits based on the final candidate's qualifications. Salary is commensurate with experience. The position is exempt from FLSA provisions regarding overtime. Not all activities of this position occur within the confines of an 8:00-4:30 schedule and will require regular evening and weekend scheduling. Travel including overnight travel is required.
This position has been designated as essential. This means that when WVSOM is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover and continue operations at WVSOM.
Special Instructions to Applicants: Review of applications starts immediately. This search will remain open until the position is filled. Applications are considered confidential. References will not be contacted without notification to the applicant.
To nominate a candidate or for questions, please contact Leslie Bicksler, Vice President of Human Resources, Equal Opportunity and ADA Coordinator at email@example.com or 304-647-6279.
WVSOM Community: Recognized as a "Great College to Work For" by The Chronicle of Higher Education, WVSOM is a freestanding medical school nestled in the Allegheny Mountains. Located in "America's Coolest Small Town," WVSOM is just minutes from the famed Greenbrier Resort, a AAA Five Diamond hotel and spa. WVSOM brings 50 years of history serving the health and wellness needs of the Greenbrier Valley, the state of West Virginia and beyond. The school's small-town, rural community cherishes its connection with the college, and our students are engaged in service outreach and support for more than 40 nonprofit organizations in the area. This one-of-a-kind environment brings together farmers and artists, lumbermen and world-renowned musicians, holistic physicians and thrill-seeking whitewater rafters in a diverse melting pot that is truly unique.
The West Virginia School of Osteopathic Medicine is an equal opportunity employer and is committed to enhancing diversity among its faculty and staff.
Required Licenses/CertificationMaster's Degree in finance, accounting, business administration or related field or a Certified Public Account is required.
Skills RequiredThe successful candidate will have extensive financial experience with a minimum of five (5) years of administrative experience at Director or Vice President level preferably in higher education financial management or governmental accounting in West Virginia.
Knowledge, Skills and Abilities
- Commitment to the mission of WVSOM and improving healthcare for the residents of West Virginia.
- Proven success in establishing strategic financial goals and developing financial models.
- Accomplishment in fiscal management, program/project analysis, development, and implementation.
- Experience with managing a diverse portfolio of administrative functions including, finance, security, IT, and compliance related activities.
- Experience working with independent audit firms.
- Possess an intimate knowledge of GAAP, foundation and nonprofit accounting practices and standards.
- Understanding of government contracting, foundation grants and managing complex revenue streams.
- Experience working with financial systems and managing finance (accounting, budgeting, control, and reporting) for a complex state agency with multiple funding sources.
- Excellent persuasive written and oral communication skills.
- Proven ability to communicate effectively with diverse constituencies. Ability to develop relationships to facilitate positive educational, research, and funding opportunities. Demonstrated evidence of productive community relations.
- Substantial experience leading or facilitating change, helping an academic institution to engage with, and to develop partnerships with, external stakeholders.
- Have existing relationships with key stakeholders in higher education/state government/federal government/community members in engagement contexts.
- Collaborative leadership style and ability to serve as a unifying force for change.
- Proven ability to maintain a broad organizational perspective and relationship with other departments and to carry out effectively the internal and external relationships of the office.
- Be detail-oriented and self-motivated.
- Possess the ability to maintain confidentiality of sensitive or personal information.
- Ability to promote and thrive in a multi-ethnic and multi-cultural environment with students, faculty, staff, and community.
Duties and ResponsibilitiesFinancial Operations
- Advise the President and other administrators regarding the financial operations of the institution as well as plan, organize, direct, and coordinate all account, fiscal reporting, and budgetary controls.
- Annually prepare Composite Financial Index (CFI) for the WV Higher Learning Commission, analyze and evaluate factors impacting the ratio, prepare and present to the President recommendations for increasing the CFI.
- Provide direct administration and leadership for implementation of Strategic Plan initiatives related to institutional finances.
- Maintain an internal control system to ensure that financial transactions are based upon established procedures as required by the United States government, the State of West Virginia, institutional auditors, WVSOM policies and procedures.
- Coordinate the annual audit, including supplying auditors with all necessary information. Prepare the Management Discussion and Analysis (MDA) component of the audit. Distribute audited financial statements as needed or requested.
- Lead the development of annual changes to the schedule of tuition and fees as well as develop and present annual recommendation to the Dean and President.
- Oversee the preparation of Requests for Proposals (RFPs) and Requests for Qualifications (RFQ) in accordance with institutional policy.
- Oversee institutional funds including regular monitoring, forecasting, investments of funds, and monitoring of pledged collateral. Administer purchasing and investment procedures, and recommend changes as necessary.
- Review and secure appropriate insurance coverage (casualty, liability, and other coverages) on behalf of the institution.
- Prepare all fiscal notes/analyses of pending legislation, as requested by the Higher Education Policy Commission or other governmental entities.
- Work with financial advisor and lending counsel on financing (general obligation bonds, lease purchases, revenue bonds, et al.).
- Serve as liaison with architects, construction manager, contractors, et al. on campus construction projects. Respond to all state funding agency queries.
- Directly administer the development and implementation of the annual budget, including appropriate analysis of issues affecting revenue and/or expenditures, preparation of long-range budget forecasts, administration of budget process, and recommend budget amendments as necessary through the course of each fiscal year.
- Oversee the development and preparation of all monthly and annual financial reports for the President and the Board of Governors and other reports as required. Present and discuss monthly financial statements at board meetings, WVSOM leadership, and other stakeholders as designated by the President.
- Provides consultation on financial aspects to Robert C. Byrd Clinic as requested.
Duties and ResponsibilitiesFacilities Management
- Provide leadership/strategic direction regarding development of campus, facilities, furnishings and grounds
- Develop and oversee deferred maintenance list
- Present to the President list of projects recommended for funding and long-range strategies for addressing deferred capital needs on an annual basis
- Review, negotiate, and/or monitor execution of contracts for services.
- Review, negotiation, and/or monitor all leases entered by the college; develop and present recommendations for annual renewal of leases.
Duties and ResponsibilitiesInformation Technology Oversight
- Oversee all information technology personnel and services.
- Review major IT purchase requests in coordination with the VP of Academic Affairs and President for necessity to the academic programs and administrative operations
Duties and ResponsibilitiesAdministration
- Serves as the point of contact with the WV State Police/Lewisburg Police Department on security matters for WVSOM.
- Supervise and oversee assigned personnel, recommending selection, retention, promotion and discharge as appropriate. Personnel includes all financial and fiscal operations, financial aid, shipping and receiving, information technology, institutional facilities and services, safety and security, bookstore, and food services.
- Formulates policies, procedures and practices for assigned functional areas and makes recommendations to the President.
- Carries out supervisory responsibilities in accordance with West Virginia state policies, WVSOM policies and procedures, and applicable laws.
- Serves as the Treasurer of the Mountain State Osteopathic Post-Doctoral Training Institute, Inc. as an active participant in organizations of chief financial officers of colleges and universities in West Virginia and elsewhere as needed.
- Represents the President in a variety of capacities as assigned, serving as a member of various teams and committees.
- Fosters collaborative working relationships with all areas of WVSOM and Higher Education;
- Per WVSOM Institutional Policy GA-01: Governance and Administration, in the President's absence, serve as Acting President.
- Conduct WVSOM business in a professional and ethical manner.
- Other duties as assigned at the discretion of the President.