Job Listings

Administrative Support Assistant II

Company:
The University of Arizona
Job Location:
Kingman, Arizona
Category:
Administrative Assistants

Posting Number: req11777

Department: Mohave County Office

Location: County Extensions and Farms

Address: 101 E. Beale Street, Kingman, AZ 86401 USA

Position Highlights

Provides general administrative functions and assistance which includes communicating with internal and external stakeholders, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, inputting and managing routine data, and composing correspondence. Operates in a fast paced, hands-on environment in support of daily activities for three Agents in the field of Agriculture and Natural Resources, 4-H, Horticulture and the Master Gardener and additional programmatic staff in Mohave County.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities

Receiving and screening telephone calls, visitors, and emails and assists by answering questions or providing information utilizing program, office, or department knowledge of operations; and if applicable, distributes information via electronic or paper communications. Determines when referral to a program faculty/staff member, supervisor, or other office is appropriate. Other duties include accepting registrations into various classes, workshops and 4-H enrollment. This includes logging participants into an Excel spreadsheet, accepting cash, check, and referring credit card payments to business staff in the Prescott office in Yavapai county in accordance with University cash handling procedures. Distributes class information and materials via electronic or paper communication.

Typing/word processing; creating, formatting, and proofreading materials such as registration forms and participant tracking spreadsheets; press releases; meeting agendas, minutes, and action item logs; organization charts; and administrative financial tracking logs. Materials are then organized and maintained into an established record-keeping system via electronic or paper filing system. Additional duties include monitoring and ordering office supplies; preparing PCard, postage, and cash handling transactions to be reconciled by Yavapai County business team. UA Vitae data entry; receiving, distributing, or sending out mail or shipments; and maintaining electronic or paper materials in accordance with the UA records retention schedule. Maintains electronic calendars related to meeting room reservations, and employee leave requests.

Interact with 4-H volunteers as needed. Assist with 4-H adult volunteer certification, prepare and submit new club charters to the 4-H state office, order 4-H club publications, Assist Leaders with enrollment in the UA software; Zingbooks.

Assists faculty and staff in Mohave County with additional projects such as large print jobs; gathering, organizing, and distributing meeting/class related materials; tabulate counts of walk-in visitors, telephone calls, and email contacts.

Maintains office and program equipment by ordering supplies, troubleshooting, and tracking inventory. Contact person for loaning out equipment for out-of-office use and inspects it upon return.

Minimum Qualifications

  • Minimum of 3 years of relevant experience required.
  • High school diploma or equivalent, or equivalent learning attained through experience required.
  • Experience in Microsoft Office Programs.
  • Valid Driver's License and ability to drive according to the University Fleet Safety Policy.

Preferred Qualifications

  • Associate's degree in Business Administration

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $16.34 - $18.25

Compensation Type: hourly rate

Grade

4

Career Stream and Level

OC2

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required: Fingerprint criminal background check (security sensitive due to title or department)

Number of Vacancies: 1

Contact Information for Candidates

Karen Pizzuto 928-445-6590 x223/pizzuto@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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