Job Listings

Research Program Administration Officer III (Program Coordinator) (Part Time)

The University of Arizona
Job Location:
Tucson, Arizona
Laboratory and Research

Posting Number: req11767

Department: Ctr for Middle Eastern Studies

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

The American Institute for Maghrib Studies (AIMS) is one of 27 American Overseas Research Centers across the US that are funded by external grants and membership dues. Hosted by the UA and administratively located within the UA Center for Middle Eastern Studies, AIMS fosters research and encourages the exchange of information among scholars and students from the US and North Africa to encourage better understanding of the region. AIMS serves as the principal professional organization for US-based scholars interested in North Africa. AIMS administers overseas research centers (ORCs) in Algeria, Morocco, and Tunisia. AIMS' part-time US Program Coordinator manages daily operations of the organization, including regular communication with the Board, ORC Directors, and AIMS membership, and administration and accounting. The US Program Coordinator participates in grant-writing and financial management of all grants, trains staff on accounting practices, is the main liaison with the Council for American Overseas Research Centers, organizes the Annual Board meeting, and presents financial and programmatic updates to the Board. The US Program Coordinator also maintains membership data, promotes events and programs on the listserv, the website, and through social media; contributes to AIMS' Annual Report; reports to funding agencies; and provides administrative support for all AIMS programs. The US Program Coordinator maintains an on-going record of all accounting activity and regular reports to funding agencies.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities

Duties and Responsibilities:

  • Coordinates and performs day-to-day operational and administrative activities in support of AIMS programs. These include management of individual and institutional member services; arrangement of meetings and other events; management of accounting; management of application processes for AIMS grants, prizes, and awards; management of grant and award programs; and continuing logistical support for scholars conducting research in North Africa.
  • Develops and monitors project plans, including timelines, resource requirements, and budgets. The US Program Coordinatordevelops project plans in support of the organization's mission in consultation with AIMS leadership, assures that project timelines are met, and develops and monitors budgets to assure appropriate use of resources.
  • Serves as a contact for internal and external stakeholders to coordinate activities, exchange information, deliver reports, etc. The US Program Coordinatoris the primary contact point for sharing information with multiple parties, including board members, AIMS individual and institutional members, scholars of North African studies resident in North Africa, and sponsors. These communications relate to coordination and promotion of research fellowship and award programs, annual meeting activities, promotion of events and programs on the AIMS listserv, website and through social media and relations with Overseas Research Centers. Communication responsibilities include maintenance of, as well as updates and postings on AIMS' website. The US Program Coordinatorshares widely AIMS' annual report, delivers financial reports to the AIMS Board, and delivers project reports to sponsors with due attention to project deadlines.
  • Compiles and analyzes data related to program administration. The AIMS US Program Coordinatorprepares quarterly membership surveys to gather and then analyze data to identify trends; gathers data on projects to inform the operation of future programs; collates statistics for federal reporting, annual reports, and board meetings; and compiles data needed for management of award and prize competitions.

Minimum Qualifications

  • Bachelor's degree or equivalent advanced learning attained through professional level experience required.
  • Minimum of 5 years of relevant work experience is required.

Preferred Qualifications

  • Experience in financial management or international programs administration.

FLSA: Exempt

Full Time/Part Time: Part Time

Number of Hours Worked per Week: 30

Job FTE: .75

Work Calendar: Fiscal

Job Category: Research

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $66,209

Compensation Type: salary at 1.0 full-time equivalency (FTE)



Career Stream and Level


Job Family

Research Program Admin

Job Function


Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Julie Ellison-Speight

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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