Requisition Number: PRN32335B
FLSA Code: Administrative
Patient Sensitive Job Code?: No
Standard Hours per Week: 1.00
Full Time or Part Time?: Full Time
VP Area: Academic Affairs
Department: 00132 - Anthropology Department
City: Salt Lake City, UT
Pay Rate Range: 31600 to 58400
Open Until Filled: Yes
Job SummaryThe Administrative Officer is responsible for providing complex clerical, administrative, and financial systems support to the department of Anthropology and Archaeological Center faculty and staff. Maintains a current knowledge of appropriate college and university policies, processes and procedures in an effort to assure efficiency and productivity of the department. Oversees and/or participates in the coordination, control, and completion of special projects and events. This position will be responsible for designing, coordinating, and executing a wide range of marketing/communications efforts. The successful candidate will be able to maintain the website and social media platforms and increase engagement. This position will coordinate and
organizes minute-taking and follow up of meetings.
Responsibilities1. Handles various administrative matters regarding day-to-day operations and procedures of a University department.
2. Assists department with business planning and goal setting reporting directly to the department Programs Manager.
3.Schedules, plans and coordinates work actions of work-study staff including day-to-day department office management, such as general reception duties, collecting and distributing mail, photocopying, assisting students and other visitors, procuring office supplies, organizing materials in common areas, and ensuring that common areas are kept neat and orderly.
4. Assists with the oversight and monitoring of department purchasing and budgets. Maintains and reconciles ledgers and accounts according to generally accepted accounting principles.
5. Collects, organizes and analyzes data for specialized reports.
6. Assist with special events (lectures, colloquia, social events, conferences, retreats), including corresponding with participants, arranging travel, reserving accommodations, overseeing budgets and arranging for reimbursements, collecting and submitting information for reimbursements to speakers, arranging for technical support, and coordinating printing jobs.
7. Create content for and maintain the various department social media platforms to increase engagement.
8. Coordinates details such as purchasing activities, personnel actions, document control, travel coordination, account coding for financial transactions and overseeing the maintenance of departmental records.
9.Responsible for monitoring the effectiveness of marketing/communication tactics and adjusting communication plans as necessary.
10. May develop departmental procedures as needed.
- This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum QualificationsBachelor's degree in Business, Finance, or a related field, or equivalency (2 years related work experience may be substituted for 1 year of education). Three years experience that includes specific involvement in maintaining complex financial records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and effective communication skills.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Type: Benefited Staff
Additional InformationThe University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
Director/ Title IX Coordinator
Office of Equal Opportunity and Affirmative Action (OEO/AA)
135 Park Building
Salt Lake City, UT 84112
Online reports may be submitted at oeo.utah.edu
For more information: https://www.utah.edu/nondiscrimination/
To inquire about this posting, email: firstname.lastname@example.org or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.