Accounting Assistant II
Posting Number: req11792
Department: UA Library Administration ADM
Location: Main Campus
Address: Tucson, AZ USA
Position HighlightsAs Accounting Assistant II, you will be a member of the Libraries Business Center (LBC) and will support the UA Libraries by processing invoices, reconciling all Purchasing Card (PCard) transactions and documentation, and ensuring compliance with the University of Arizona policies, procedures, and practices. As a member of this team-based organizational support service, you will be cross-trained to assist your colleagues in other finance and project work, as needed. The successful candidate will demonstrate knowledge of accounting procedures, a willingness to learn, and the ability to collaboratively work with colleagues and customers of diverse backgrounds.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!
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Duties & Responsibilities
- Processes all Libraries'
invoices using UAccess Financials accounting/ordering system, including
receiving, coding, scanning, payment authorization, and reconciling against
vendor statements to Libraries' accounting system.
- Manages payment processes to
include electronic invoices, void/cancel/stop payments, and resolves payment
issues directly with vendors.
- Maintains the Business Office
cash/check log and processes cash receipts.
- Manages Purchasing Card program
(PCard) to ensure charges are in compliance with University policy and
procedures, resolving outstanding issues directly with PCard-holder, and
reporting non-compliance issues to the PCard Liaison.
- Maintains electronic files
(DocuWare System) ensuring proper documentation and retention regulations are
- Reviews financial reports, account
coding, or vendor account statements; investigates irregularities and reports
to supervisor; makes adjustments and necessary journal entries.
- Manages the Libraries mobile
phone and jet-pac (hotspot) accounts ensuring monthly charges are accurate and
- Manages Libraries' internal and
public copiers' monthly activity.
- Manages Libraries' Xerox and
WEPA printing activity.
- Participates as an active member of the
Libraries Business Center, including attendance and engagement in all team
meetings and professional events.
- Participates in annual performance
management processes, including priority-setting and strategic planning.
- Develops rapport with
Libraries' departments and staff.
- The UA Libraries support the UA's
diversity and inclusiveness strategic initiativesdesigned
to create an inclusive environment for all faculty, staff, and students.
The candidate is expected to support diversity and inclusiveness efforts
in the department and college.
- Other duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES
- Excellent interpersonal and communication skills, both written and
- Self-motivated and able to work
independently and in a team environment.
- Strong customer-oriented skills
with a primary focus on sustaining customer relations.
- Strong organizational and
- Ability to maintain a high
level of accuracy and attention to detail for data entry and in identifying and
resolving technical financial problems.
- Knowledge of accounts payable
principles, including funding sources and the ability to apply them accurately.
- Knowledgeable in applying
accounting standards when recording transactions and reconciling accounts.
- Knowledge of MS Access, Word,
- Ability to work proactively and
constructively to identify, define and solve problems within teams, between
teams, and with individuals on teams.
- Ability to work in a highly collaborative and inclusive environment, one
that values and leverages the benefits of diverse perspectives.
- Positive attitude and strong demonstration of Our Values: Collaboration,
Continuous Learning, Diversity, Innovation, and Integrity.
- High school diploma or
equivalent; or equivalent learning attained through experience required.
- Minimum of 3 years of
relevant experience required.
- Experience with MS Office 365, Excel, Teams, and SharePoint.
- Experience with UAccess as related to budgets and reporting.
- Experience with UA Purchasing Card and Procurement policies and procedures.
- Experience with Zoom meeting and communication software.
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40
Job FTE: 1.0
Work Calendar: Fiscal
Job Category: Finance
Benefits Eligible: Yes - Full Benefits
Rate of Pay: $17.00 - $21.00
Compensation Type: hourly rate
Career Stream and Level
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies: 1
Contact Information for Candidates
Open Until Filled: Yes
Documents Needed to Apply: Resume and Cover Letter
Special Instructions to Applicant
This posting will remain open until filled. To ensure your application is considered, please submit your application materials by the first review date of October 3, 2022.
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.