Job Listings

Accounting Assistant II

Company:
The University of Arizona
Job Location:
Tucson, Arizona
Category:
Business and Financial Services

Posting Number: req11792

Department: UA Library Administration ADM

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

As Accounting Assistant II, you will be a member of the Libraries Business Center (LBC) and will support the UA Libraries by processing invoices, reconciling all Purchasing Card (PCard) transactions and documentation, and ensuring compliance with the University of Arizona policies, procedures, and practices. As a member of this team-based organizational support service, you will be cross-trained to assist your colleagues in other finance and project work, as needed. The successful candidate will demonstrate knowledge of accounting procedures, a willingness to learn, and the ability to collaboratively work with colleagues and customers of diverse backgrounds.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

CHARACTERISTIC DUTIES

  • Processes all Libraries'
    invoices using UAccess Financials accounting/ordering system, including
    receiving, coding, scanning, payment authorization, and reconciling against
    vendor statements to Libraries' accounting system.
  • Manages payment processes to
    include electronic invoices, void/cancel/stop payments, and resolves payment
    issues directly with vendors.
  • Maintains the Business Office
    cash/check log and processes cash receipts.
  • Manages Purchasing Card program
    (PCard) to ensure charges are in compliance with University policy and
    procedures, resolving outstanding issues directly with PCard-holder, and
    reporting non-compliance issues to the PCard Liaison.
  • Maintains electronic files
    (DocuWare System) ensuring proper documentation and retention regulations are
    followed.
  • Reviews financial reports, account
    coding, or vendor account statements; investigates irregularities and reports
    to supervisor; makes adjustments and necessary journal entries.
  • Manages the Libraries mobile
    phone and jet-pac (hotspot) accounts ensuring monthly charges are accurate and
    ordering equipment.
  • Manages Libraries' internal and
    public copiers' monthly activity.
  • Manages Libraries' Xerox and
    WEPA printing activity.
  • Participates as an active member of the
    Libraries Business Center, including attendance and engagement in all team
    meetings and professional events.
  • Participates in annual performance
    management processes, including priority-setting and strategic planning.
  • Develops rapport with
    Libraries' departments and staff.
  • The UA Libraries support the UA's
    diversity and inclusiveness strategic initiativesdesigned
    to create an inclusive environment for all faculty, staff, and students.
    The candidate is expected to support diversity and inclusiveness efforts
    in the department and college.
  • Other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

  • Excellent interpersonal and communication skills, both written and
    verbal.
  • Self-motivated and able to work
    independently and in a team environment.
  • Strong customer-oriented skills
    with a primary focus on sustaining customer relations.
  • Strong organizational and
    follow-up skills.
  • Ability to maintain a high
    level of accuracy and attention to detail for data entry and in identifying and
    resolving technical financial problems.
  • Knowledge of accounts payable
    principles, including funding sources and the ability to apply them accurately.
  • Knowledgeable in applying
    accounting standards when recording transactions and reconciling accounts.
  • Knowledge of MS Access, Word,
    and Outlook.
  • Ability to work proactively and
    constructively to identify, define and solve problems within teams, between
    teams, and with individuals on teams.
  • Ability to work in a highly collaborative and inclusive environment, one
    that values and leverages the benefits of diverse perspectives.
  • Positive attitude and strong demonstration of Our Values: Collaboration,
    Continuous Learning, Diversity, Innovation, and Integrity.

Minimum Qualifications

  • High school diploma or
    equivalent; or equivalent learning attained through experience required.
  • Minimum of 3 years of
    relevant experience required.

Preferred Qualifications

  • Experience with MS Office 365, Excel, Teams, and SharePoint.
  • Experience with UAccess as related to budgets and reporting.
  • Experience with UA Purchasing Card and Procurement policies and procedures.
  • Experience with Zoom meeting and communication software.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Finance

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $17.00 - $21.00

Compensation Type: hourly rate

Grade

4

Career Stream and Level

OC2

Job Family

Accounting

Job Function

Finance

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Armando Cruz

armandocruz@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Special Instructions to Applicant

This posting will remain open until filled. To ensure your application is considered, please submit your application materials by the first review date of October 3, 2022.

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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