Job Listings

Project Coordinator, Principal Partnerships

Virginia Tech
Job Location:
Blacksburg, Virginia
Laboratory and Research

Job Description

The Project Coordinator performs a wide variety of high-level activities required to provide complex, confidential support to the Principal Partnerships Office.

Primary responsibilities include anticipating and overseeing impeccable preparation and execution for meetings and presentations, coordination of important meetings and events at the highest level ensuring that the Principal Partnerships Office operates in an informed and effective manner. The Project Coordinator is also responsible for responding to inquiries, anticipating leadership needs and proactively solving problems and/or independently handling issues as necessary, managing and writing incoming and outgoing correspondence, and serving as an effective liaison with on- and off-campus contacts while conducting the activities of the office in a professional, organized, and efficient manner. The Project Coordinator will be responsible for researching and interpreting high-level concepts for the development of proposals and presentations. The Project Coordinator will collaborate with colleagues in Principal Gifts, Principal Partnerships Office and/or LINK on cultivation and stewardship for principal gifts donors and prospects to further fundraising strategies and goals. The Project Coordinator will handle confidential and sensitive matters with utmost discretion and will use excellent judgment and decision-making to ensure integrity and professionalism.

The Project Coordinator will be highly organized and adept at working in a fast-paced environment to coordinate programs and activities; act as a point of contact to internal and external parties; establish project tasks and timeframe; and liaise with appropriate staff and leadership to identify and define requirements, scope and objectives, and execute the planning, hosting, and delivery of tasks effectively.

Required Qualifications

  • Significant experience providing executive level management administrative support in an academic or professional office environment
  • Solid organizational skills and experience managing projects and activities, including complex meetings and events.
  • Experience and proficiency utilizing computer software such as Microsoft Office Suite and Outlook Calendar.
  • Experience managing multiple tasks and competing deadlines while maintaining accuracy and attention to detail.
  • Demonstrated ability to be self-directed and take ownership of the position.
  • Ability to work collaboratively in a team atmosphere, demonstrate discretion in working with confidential information and use sound judgment in decision-making.
  • Experience that demonstrates professional communication skills with the ability to interact effectively with all individuals in a diverse multicultural environment.

Preferred Qualifications

  • Demonstrated ability to write professional correspondence using correct grammar.
  • Considerable knowledge of university organizational structure, policies and procedures.
  • Experience with travel arrangement and reimbursement.
  • Experience managing a professional office.
  • Demonstrated knowledge of relational databases.
  • Knowledge of project management software and principles
  • Experience working in development or fundraising.
  • Bachelor's degree or equivalent level of related training and or experience.

Pay Band


Appointment Type


Salary Information

Commensurate with Experience

Review Date


Additional Information

candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Advancement HRat advhr@vt.eduduring regular business hours at least 10 business days prior to the event.

HigherEd360 is part of the HigherEdJobs network.