Job Listings

Administrative Support Assistant II, College of Public Health (Extended Temporary)

Company:
The University of Arizona
Job Location:
Tucson, Arizona
Category:
Administrative Assistants

Posting Number: req11775

Department: Health Promotion Sciences

Location: UAHS - Tucson

Address: Drachman Hall, 1295 N. Martin Ave., Tucson, AZ 85724 USA

Position Highlights

The Administrative Assistant will provide general administrative and project management support including scheduling, coordination research activities and project communications and program data collection. This person will work closely with Dr. Purnima Madhivanan and her research team to ensure effective and efficient management of all her research projects. The Administrative Assistant should be highly detail oriented and proactive in solving logistical challenges.

The incumbent will require the expertise in planning and scheduling techniques and the ability to coordinate and organize meetings and/or special events as needed. Records maintenance skills, database management skills, word processing and/or data entry skills are necessary as well as the ability to create, compose, and edit written materials. The incumbent will also posses strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.

The successful candidate will knowledge will have knowledge of current and emerging trends in technologies, techniques, issues, and approaches in area of expertise, and must be able to organize resources and establish priorities.

This is an Extended Temporary Employment (ETE) position.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

  • Provides administrative support to Dr Madhivanan by providing scheduling appointments, meetings, and travel, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents as requested.
  • Assists Dr Madhivanan by providing information, locating desired information and materials, typing, collating, or otherwise assisting in grant and manuscript preparation, preparing and/or proofreading manuscripts, correspondence, and other material, obtaining desk copies of textbooks, making travel arrangements, and preparing expense reports.
  • Contributes to an environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
  • Perform a variety of tasks, such as recruitment and screening of prospective research participants; obtaining informed consent from study participants; collecting, entering, and analyzing subject data; and compiling reports.
  • Recruit, screen, enroll and maintain in-person contact with study participants.

Minimum Qualifications

  • Minimum of three (3) years of relevant experience required.
  • High school diploma or equivalent, or equivalent learning attained through experience required

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $18.00

Compensation Type: hourly rate

Grade

4

Career Stream and Level

OC2

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Expected End Date: 6/30/2023

Contact Information for Candidates

Purnima Madhivanan, Associate Professor | pmadhivanan@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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