Job Listings

Graduate Advisor

University of Wisconsin - Madison
Job Location:
Madison, Wisconsin
Academic Advising
Job no: 267176-AS
Work type: Partial Remote, Staff-Full Time
Location: Madison
Categories: Academic Advising
Job Summary:

The College of Engineering (CoE) Graduate Advising Office seeks a dynamic and committed professional to join the team as a graduate advisor for prospective and current students. CoE graduate advisors engage students in decision making processes to promote student success, retention, and program completion. They maintain appropriate confidentiality, update graduate student records, and manage the admission process for assigned graduate programs. Additionally, graduate advisors work closely with graduate faculty and CoE Department staff to ensure the successful administration of the graduate programs. Central to their position, a graduate advisor strives to create a welcoming, equitable, and inclusive environment.

Responsibilities: Coordinates and executes the development and implementation of the administrative and student service activities of graduate degree program(s) and/or certificate(s). Performs activities which may include: recruitment, admissions, new student orientation, academic advising, monitoring of progress towards the degree, course and/or enrollment management, diversity, equity and inclusion initiatives, course and/or program assessment, and academic program review. Strives to create a welcoming, equitable, and inclusive work environment.
  • 25% Serves as the primary resource for graduate applicants ,current students, faculty, staff, and other stakeholders of an academic program
  • 5% Provides information and resources about educational options and graduate school academic requirements; assists with identifying and assessing interests, skills, and values to match appropriate field of study/career options and refers students to appropriate institutional resources
  • 15% Provides in-depth advising services promoting graduate student success, retention, and degree completion. Advises graduate students on programs, curriculum, graduate education, and university policies, processes, and procedures
  • 10% Monitors degree progress and assists students in navigating resources and systems throughout the student lifecycle from matriculation to degree completion
  • 5% Maintains confidentiality and accurate student records and processes and responds to academic inquiries according to established institutional and Family Educational Rights and Privacy Act (FERPA) policies
  • 5% Maintains compliance with graduate program(s), school/college, and university requirements and technology systems related to admissions, assessment, academic degree progress/requirements, and program review
  • 10% Provides guidance and/or develops policy and procedure recommendations and/or changes related to graduate programs
  • 5% Participates in the campus-wide advising community, graduate community, etc. providing input to leadership regarding the development of advising, recruitment, and co/curricular programs offered by the school/college
  • 20% Manages application and admissions process to graduate programs, serving as the initial reviewing admissions officer and communicating with applicants regarding status of application.
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion


Bachelor's Degree
Bachelor's required, Master's preferred, in engineering, social science, physical/natural sciences or related field


Required at least one of the following:
- Student services experience in higher education or secondary education working with students in engineering, math,
physical/biological/natural/social sciences or related field.
- Teaching experience in engineering, math, physical/biological/natural/social sciences or related field.
- Professional experience in engineering or engineering related field.

Also Required:
- Proven ability to work collaboratively and effectively within and for a diverse community in a responsive, sensitive and caring manner.
- Strong interpersonal skills and professionalism in communicating with faculty, staff, students, visiting students and families and general public.
- Excellent written, verbal and problem solving skills.
- Proven ability to work collaboratively and effectively within and for a diverse community in a responsive, sensitive and caring manner.

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: Please visit for the most up-to-date information.

Work Type:

Full Time: 100%

This position requires that most work be performed in-person, onsite, at a designated campus work location. Once training is completed, remote work is available up to one day.

Appointment Type, Duration:



Minimum $47,000 ANNUAL (12 months)
Depending on Qualifications
This position offers great benefits such as generous vacation, holidays and paid time off, competitive insurances and retirement benefits.

Additional Information:

This position is full-time, Monday through Friday.

How to Apply:

Please click on the Apply Now button to start the application process. To apply for this position, you will need to upload your cover letter, resume and references, as ONE PDF document.


Beth Brandl
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Graduate Advisor(AE239)



Employment Class:

Academic Staff-Renewable

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Central Daylight Time
Applications Close: Central Daylight Time
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