Job Listings

Payroll Coordinator

Fielding Graduate University
Job Location:
Santa Barbara, California
Business and Financial Services

Payroll Coordinator

Reports to: Payroll Manager

Position: Regular, Full-Time 

Location: Remote or in Santa Barbara, CA
Wage Range: DOE
FLSA Status: Non-Exempt

Join our outstanding employee community! Fielding employees enjoy a friendly and dynamic environment with competitive salaries and excellent benefits which include a 37.5 hour work week, flexible scheduling and workplace, 11 paid holidays, 2 weeks' paid vacation 1 week paid winter break, medical/dental/vision/life insurances, Flexible Spending and Health Savings Accounts, generous retirement contributions after one year of service, Childcare Assistance, Tuition Assistance, and professional development opportunities for all positions.

Applications will not be considered complete unless both a resume and cover letter are uploaded. Do not use Easy Apply. To apply for this position

Online Application Link:

Fielding Graduate University is an innovative global community dedicated to educating scholars, leaders, and practitioners in pursuit of a more just and sustainable world. We do this by providing exemplary interdisciplinary programs within a distributed and relational learning model grounded in student-driven inquiry and leading to enhanced knowledge. Fielding has approximately 1,050 students and 150 faculty members residing throughout the United States and internationally. Please visit our website at to learn more. 

We are seeking a Payroll Coordinator to work remotely or in our Santa Barbara, CA office on a hybrid schedule on a full-time 37.5-hour per week basis. 


The Payroll Coordinator performs all activities necessary to process payroll in a timely and accurate way in accordance with federal, state, and local regulations. Includes maintaining data in payroll system (ADP Workforce Now) and related records, preparing voluntary deduction reports, processing involuntary deductions, preparing accounting journal entries, providing audit information as requested, and preparing special reports for management. Provides training, troubleshooting, documentation, and customer support for employees in ADP and Time & Attendance reporting system.


Applicants should have an Associate's degree (AA) in Accounting, Business Administration, or a related field; or an equivalent combination of education and experience. Bachelor's degree (BA) preferred. American Payroll Association certification preferred.


3-5 years payroll experience including payroll processing, time reporting systems and general ledger accounting using a third-party payroll service (ADP Workforce Now preferred). Minimum one years' experience in purchasing. Experience working with multi-state payroll is strongly preferred.

 Knowledge, skills and abilities:

  1. Proficient in prioritizing workload effectively and efficiently and working in a deadline-driven environment
  2. Highly proficient in detail orientation, computer accounting methods and systems, and payroll and time card reporting practices and procedures
  3. Highly proficient with Excel, Word, Outlook and the Internet
  4. Excellent math, problem-solving, and data entry skills
  5. Current knowledge of local, state, and federal wage and hour laws and standard payroll procedures and controls
  6. Ability to handle frequent interruptions and to work under pressure while using strong interpersonal and communication skills
  7. Knowledge of generally accepted accounting principles and procedures
  8. Knowledge of payroll-related general ledger operations


Improving diversity, equity and inclusion is an active process that requires continuous commitment to promote collaborative learning and change through attracting, retaining, graduating, and honoring a more diverse population of students, faculty, staff, alumni, and community friends. Fielding's commitment to social and ecological justice is part of our explicit commitment to understanding, analyzing, and acting to reduce inequality, oppression, and social stratification, recognizing the linkages between economic, social, racial and ecological justice. The University strives to ensure that the values of DEI are embodied in all academic programs and course content, and also in faculty, staff and student performance and assessment. We challenge our community to think boldly and take specific actions that are realistic and measurable. By working here, you join a diverse and vibrant community that advances Fielding's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise.

Thank you for considering employment with Fielding Graduate University. Our employees are among our most valued resources, and we are committed to maintaining a diverse and inclusive workforce comprised of talented, qualified, and hardworking individuals. We strive to take good care of our employees and their families with excellent benefits, and to provide a stimulating and supportive work environment with opportunities for professional growth and advancement.

Application Instructions

Fielding Graduate University utilizes ADP Workforce Now for online applications. You will be prompted to create a user name and password to initiate the application process. Applications will not be considered complete unless both a resume and cover letter are uploaded. Do not use Easy Apply. Applicants are encouraged to have their employment history, educational information, and professional references on hand while completing the application. The online application process takes approximately 30-60 minutes. Upon completion, applicants will receive a confirmation of receipt via email.

 Fielding Graduate University is committed to inclusive excellence and encourages diversity and inclusivity in all its enterprises. As an equal opportunity employer committed to social justice, we value and welcome individuals of all ages, abilities, backgrounds, beliefs, genders, gender identities, gender expressions, marital status, national origins, race and ethnicities, religious affiliations, sexual orientations, veteran status - and other visible and nonvisible differences. We seek employees who are committed to creating a respectful, welcoming, and inclusive environment for all community members.

Online Application Link:

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