Job Listings

Grant and Contract Administrator II

The University of Arizona
Job Location:
Tucson, Arizona
Sponsored Programs, Grants, and Contracts

Posting Number: req11679

Department: ENGR Business Services-OEBC

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

The Old Engineering Business Center (OEBC) is accepting applications for a Grants and Contracts Administrator II. The business center provides business support to Systems and Industrial Engineering, Biomedical Engineering and Academic Affairs in the College of Engineering. The OEBC team consists of 9 FTE including this position. The Grant and Contract Administrator is responsible for all aspects of post-award services related to grant management, administration and financial activities, including accounting, budgeting, reporting, financial projections, financial reconciliation and procurement. Collaborates with principal investigators and other research staff to ensure compliance with regulations, terms and conditions and sub award/subcontracting issuance and administration. A high degree of professionalism, confidentiality, and initiative is expected.

The successful candidate will be dedicated to providing strong customer service, demonstrate high ethical standards, manage highly sensitive information, maintain confidentiality and exhibit strong oral and written communication skills. The selected candidate must demonstrate the capacity to respond to a significant number of requests in a timely manner, exercising diplomacy, discretion, and excellent judgment. This position reports to the Assistant Director of Finance and Administration in the Old Engineering Business Center.

OEBC personnel work to provide excellent business support to administrators, faculty, staff and students. We work in a collaborative environment with an emphasis on respect to each other and our stakeholders. Teamwork is a part of our everyday culture and is critical to our business center.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities


  • Review and track incoming award agreements and work
    with Sponsored Projects to ensure awards/contracts are executed.
  • Approve budget loads on new accounts and inform
    Business office team of new accounts.

Post Award

  • Grant management: Acts as fiscal officer on assigned
    sponsored accounts.
  • Review (monthly) of accounts reviewing for new
    accounts, accounts ending and deficit accounts.
  • Communicate the reason for and action required on
    deficit accounts and provide toAssistant Director
  • Invoice sponsor on accounts that are not invoiced by
    Sponsored Projects.
  • Answer questions from Business Office team and fund
    accountants concerning transactions on grant accounts.
  • Provide projections on spending to PI on grant accounts
    as requested.
  • Work with Sponsored Projects Post Award to backstop
    accounts as needed.
  • Review and approve effort reports for effort on
    department grants. Track and ensure proper reporting of all personnel cost
    share on effort reports.
  • Assist researchers and Business Office with funding
  • Keep informed of, interprets and applies pertinent
    rules, regulations, policies and procedures set forth by university or outside
    governing agencies.
  • Update Business Office team on relevant policies and

Financial Reports

  • Provide the Research Leadership Group a quarterly
    report of grant and foundation proposal submissions vs. Award.
  • Prepare or assist in preparation of financial and
    administrative reports for planning and budgeting purposes; analyzes and
    interprets financial data and other information.
  • Participate in the Preparation of Monthly Financial
  • Review concurrence worksheets and include any post-term
    expenses and transfers to make sure that all expenses post to the project
  • Work with Sponsored Projects on sponsor site visits or

Account Reconciliation

  • Lead (quarterly) account reconciliation meetings with
    PI, program directors, and business office team to collaborate on
    solutions to problems, and agree as a group on any action items or notes
    that we would like to see included in grant and contract files.
  • Communicate the reason for and action required on
    deficit accounts and provide toAssistant Director.
  • Review and update faculty start up accounts.

Minimum Qualifications

  • Bachelor's degree or equivalent advanced learning
    attained through professional level experience required.
  • Minimum of 3 years of relevant work experience is

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Research

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $52,000 - $58,926 DOE

Compensation Type: salary at 1.0 full-time equivalency (FTE)



Career Stream and Level


Job Family

Grant & Contract Admin

Job Function


Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Kerrie Sonnenberg

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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