Job Listings

Consolidated Services Program Coordinator

Company:
Pierce College District
Job Location:
Lakewood, Washington
Category:
Other Administrative Positions
PIERCE COLLEGE

A Community College District in Puyallup and Lakewood, Washington invites applications for the position of:

Consolidated Services Program Coordinator

SALARY: $3,096.00 - $3,558.00 Monthly

$37,152.00 - $42,696.00 Annually


OPENING DATE:
09/01/22

CLOSING DATE: 09/30/22 

POSITION SUMMARY:

The mission of Pierce College is to create quality educational opportunities for a diverse community of learners to thrive in an evolving world.

Consolidated Services is a specialized area within Procure to Pay. The Program Coordinator is responsible for performing tasks specific to consolidated services such as: receiving, sorting, inventory, and delivery of incoming mail, supplies and equipment essential to faculty and staff. This position will serve as the primary operator for the district courier routes. This position is also responsible for copy center functions to include but not limited to assisting customers with orders, binding, copying and ordering suppliers to provide copy material to support faculty and staff, demonstrating a high degree of customer service. The Program Coordinator is required to work independently and without direct supervision, demonstrating a high level of integrity.

About the District:

Pierce College enjoys a strong presence in the community and participates in innumerable partnerships with business, community, government, and educational organizations. Want a feel for our District, take a peek with aerial campus views!

Pierce College Fort Steilacoom - Located on a beautiful 140-acre site adjacent to a 340- acre community, recreational park, and Waughop Lake.

Pierce College Puyallup - Located on a luscious site with 125-acres of wooded land with beautiful hideaways.

Pierce College at JBLM - Located at the Joint Base Lewis-McChord military sites, serving many of our military and active-duty families that are serving our country.

ESSENTIAL FUNCTIONS:

District Courier:
  • Daily delivery of packages, suppliers, mail, and equipment to all Pierce College sites, including but not limited to Puyallup and Joint Base Lewis McChord, any contractually negotiated courier locations, and local US Postal Offices for Certified, Express and regular mail deliveries.
Copy Center:
  • Process copy orders from work order system; fulfill requests from customers on orders that include coping, folding, collating, stapling and hole punching copied materials.
  • Correspond with customers about work orders vial phone or email. Assist or answer questions from walk-up customers (faculty and staff). Inventory needed materials; visually check stock on toner, staples and paper to maintain and ensure a smooth, uninterrupted operation.
  • Contact vendor to request service and supplier. Maintain clean, organized work area; keep counters clean for work space; organize paper and bags on shelves.
Receiving:
  • Receive shipments of good and equipment delivered to the Receiving Department.
  • Duties to include loading and unloading trucks, moving boxes and equipment by hand and with materials handling equipment; inspect incoming shipment to verify condition, note any damage on bill of lading and file damage claims, if needed.
  • Process receiving paperwork documenting items received, verify all items against packing list and purchase order, noting any partial fulfillment or mistakes. Contact vendors for any mistakes, shortages, or returns.
  • Forward any return credit information or email to Accounts Payable and Purchasing using Network email.
  • File (or attached in PeopleSoft) completed purchase order paperwork. Coordinate with IT and Media department for the involvement for receipt of IT equipment, software or media equipment. Arrange for pickup or delivery to appropriate Puyallup Campus departments.
Mailroom:
  • Distribute incoming mail, USPS and intercampus, into mailboxes.
  • Sort outgoing USPS and intercampus mail into appropriate bins to for courier pickup.
  • Ship packages through UPS/FedEx that have pre-paid labels, forward other outgoing packages for shipment via intercampus courier. Assign, label, and maintain mailboxes and tracking list for staff and department mailboxes. Answer questions from staff related to postal regulations, how to ship/receive packages, and any mail related topic.
  • Notify staff and departments of received shipments by placing notices in their boxes and by phone or email, as needed.
Equipment Inventory:
  • In accordance with current state and district property inventory procedures, tag and engrave incoming equipment, prepare paperwork so detailed information can be entered into the inventory system.
Surplus Disposal:
  • In accordance with state and district procedures, arrange for disposal of surplus equipment and materials, process needed paperwork to ensure disposed tagged equipment is removed from active inventory records.
Other Duties:
  • Completion of other Procure to Pay tasks as assigned and serve as primary backup for staff coverage gaps.
QUALIFICATIONS:

Required Education:
  • GED or High School Diploma.
Required Experience:
  • One year of experience in a warehouse/receiving operation and/or one year of experience working in a print/copy center operation.
Special Requirements:
  • The successful candidate must pass a criminal records background check Must pass driver’s record check
  • Must have current drivers abstract and be able to be insured. Must be able to drive a van.
  • Must be able to gain contractor access to military instillation
  • Must be able to lift and carry up to 60lbs and use equipment to push/pull pallets weighing up to 2,500lbs.
Required Knowledge, Skills and Abilities:
  • Skillfully uses materials handling equipment and procedures necessary for transporting and safely loading/unloading heavy equipment.
  • Ability to work effectively and positively with both internal and external individuals of diverse cultural, socioeconomic, and educational backgrounds.
  • Strong written and verbal communication skills.
  • Ability to communicate plans and activities in a manner that supports strategies for unit involvement and accomplishment of mission and outcomes.
  • Ability to maintain an open, approachable manner, and treats others fairly and respectfully. Ability to work cooperatively with others on a team.
  • Skillfully provides constructive feedback to team and its members.
  • Ability to adapt to changing business needs, conditions, and work responsibilities in a way that reduces the concern experienced by others.
APPLICATION PROCESS:

Application Requirements:

To be considered for this position, applicants must:

Meet the required qualifications as outlined in this announcement.

Complete the online application profile at http://www.pierce.ctc.edu/dist/hr/.

Apply for the specific job opening.

Upload (attach) a cover letter that addresses how you meet the required qualifications as outlined in this announcement. (Cover Letter)

Upload (attach) detailed résumé of all educational and professional experience. (Résumé) Upload (attach) a list of at least two professional references with names, addresses, telephone numbers, and e-mail addresses. Letters of recommendation will not be accepted. (References) Provide a response to the following question (Supplemental Question): In what ways have you integrated multicultural responsiveness as part of your professional development?

Special Note:

To ensure consideration, application materials should be received no later than 5:00p.m. on the closing date.

Terms of Employment:

This is a full-time (40 hours per week) classified, overtime-eligible position with Pierce College District. This position is permanent after serving a 6-month probationary period. The primary work location will be Pierce College Fort Steilacoom campus, but infrequent travel to Pierce College campuses or sites may occur. Work hours are between 7:00 a.m. and 5:00 p.m. Monday through Friday. This position may be subject to reassignment between campuses or sites.

Salary & Benefits:

The starting salary range of this position is $3,096.00 - $3,558.00 a month (dependent upon qualifications), with annual periodic increments up to $4,013.00. However, your paycheck is just part of the total compensation package. There is an outstanding benefits package which is worth an additional value equivalent to about 30% of your salary. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance. Life and long- term disability insurance plans; vacation, sick and personal leave; reduced tuition; and retirement benefits are also provided. For more information, please visit our Benefits and Leave website at: https://www.pierce.ctc.edu/hr-benefits.

Physical Work Environment:

This position works indoors in an office environment.

Reasonable Accommodation:

Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the District Human

Resources Office by calling 253-964-7342.Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.

Screening & Interview Process:

Only those candidates who have complied with the application process and meet the required qualifications will be considered. Following the review of application materials, the most qualified candidates will be contacted for an interview. Check the email account you used for the application process for communication regarding the status of your application. Application materials submitted to Pierce College are the property of the College and will not be returned.

Please note: This is a competitive selection process. Your application materials will be reviewed and evaluated based on the minimum qualifications listed for the position. Applicants whose qualifications most closely correspond to the District's needs will be eligible for further consideration.

Conditions of Employment:

Pierce College is a "fully vaccinated campus" under the state's higher education guidance, which means that COVID-19 vaccination (or allowable exemption) will be required for all employees and students. More information can be found here: https://www.pierce.ctc.edu/vaccinated-campus.

In compliance with the Immigration Reform and Control Act of 1986, proof of authorization to work in the United States will be required at the time of hire. An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H-1B visa.

Pierce College has adopted a Drug Free Workplace policy. As a condition of employment, employees must agree to abide by the requirements established in that policy.

Sexual Misconduct and Background Check:

Prior to the start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law. RCW 28B.112

Bargaining Unit:

This position has been designated as a bargaining unit position represented by the Washington Public Employee Association (WPEA).

Equal Opportunity:

The Pierce College District is an equal opportunity employer. The Board of Trustees and Pierce College District are committed to providing equal opportunity and will not discriminate in terms and conditions of employment and personnel practices. Decisions are made without regard to race, color,

national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal.

For more information about this position or assistance regarding your application, contact Human Resources at: jobs@pierce.ctc.edu.

Questions regarding equal employment opportunities or discrimination may be directed to the following:

Sean Cooke

Title IX Coordinator 9401 Farwest Drive SW

Lakewood, Washington 98498

(253) 840-8472

Tami Jacobs

ADACO/Section 504 Coordinator

(253) 964-6581

Holly Gorski

Vice President for Human Resources

(253) 964-6519

Paula Henson-Williams

District Affirmative Action Officer

(253) 864-3229

APPLICATIONS MAY BE FILED ONLINE AT:

https://www.pierce.ctc.edu/hr

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