Job Listings

Grant and Contract Analyst

The University of Arizona
Job Location:
Tucson, Arizona
Sponsored Programs, Grants, and Contracts

Posting Number: req11101

Department: Sponsored Projects Services

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

Sponsored Projects Services (SPS) at the University of Arizona has an excellent opportunity for a motivated individual to begin a career in the field of university research administration.

The Grant and Contract Analyst position responsibilities include analyzing externally funded grants and contracts, creating and monitoring financial accounts in the University systems, accounting reconciliations and preparation of invoices and financial reports, aged accounts receivable, cash management, account closeout, and interaction with sponsoring agencies and university personnel.

At Sponsored Projects Postaward Services, we advance the University of Arizona's research mission by providing accounting and grant administration analysis for our world class researchers. Come join a team of 50 with tremendous career advancement opportunities, including senior, principal, and manager positions. Performance benefits include flexible schedules and remote work from within the Tucson area. We value diverse skills and experience, and your qualifications could add exceptional value to our team. If you're passionate about what you could accomplish here, we'd love to hear from you.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

  • Analyze external grants and contracts with the purpose of creating and monitoring financial accounts in University systems. This includes identifying key terms and conditions such as period of performance, budget authorization, invoicing, reporting, carryover, closeout requirements, and budget/expense restrictions. Use multiple online systems for award review and financial management.
  • Prepare invoices, financial reports, invention reports, and other accounting reports using University systems and other resources. Manage the collection and allocation of cash received from these reports. Closeout awards in the financial and research systems according to sponsor and University requirements.
  • Complete reoccurring monthly accounting duties of: deficit review, expired account review, accounts receivable status, cash balance review, backstop report, administrative system exception report, monthly budget, and financial adjustment log.
  • Advise University faculty and staff on grant and contract administration issues, such as award status and interpretation of relevant policies and procedures. Review, monitor, and approve expenditures to ensure alignment with budget and scope of work. Foster an atmosphere of compliance with generally accepted accounting principles, University policies and sponsor policies.
  • Additional duties may be assigned.

Knowledge, Skills, and Abilities

  • Capacity to learn and work independently, including in a remote work environment.
  • Ability to communicate effectively verbally and in writing.
  • Organization and time management skills.
  • Attention to detail and follow-through.
  • Knowledge of accounting and budgetary theories, principles, and practices.
  • Proficiency with computer systems; particularly Microsoft Excel, Outlook, Adobe PDF.
  • Ability to learn new systems and adapt to changes.

Minimum Qualifications

  • Bachelor's degree or equivalent advanced learning attained through experience required.
  • 1 year of relevant work experience.

Preferred Qualifications

  • Experience preparing accounting reconciliations and analyzing transactions and data pertaining to proposal, grants, and contracts administration.
  • Experience with laws and regulations pertaining to proposal, grants, and contracts administration.
  • Experience with UA or other university financial, research, and database reporting systems.

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Research

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $45,000

Compensation Type: salary at 1.0 full-time equivalency (FTE)



Career Stream and Level


Job Family

Grant & Contract Admin

Job Function


Type of criminal background check required: Fingerprint criminal background check (security sensitive due to title or department)

Number of Vacancies: 1

Contact Information for Candidates

Marcel Villalobos

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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