Grant and Contract Analyst, Principal (Multiple Positions)
Posting Number: req11146
Department: Sponsored Projects Services
Location: Main Campus
Address: Tucson, AZ USA
Sponsored Projects Services (SPS) at the University of Arizona is in search of a Grant and Contract Analyst, Principal (Grant and Contract Administrator III). As a Grant and Contract Analyst, Principal, you will work closely with other principals and the team manager to lead team operations. This includes training team members, optimizing workload distribution, and planning customer service coverage. Grant and Contract duties include analyzing externally funded grants and contracts, creating and monitoring financial accounts in the University systems, accounting reconciliations and preparation of invoices and financial reports, aged accounts receivable, cash management, account closeout, and interaction with sponsoring agencies and university personnel.
At Sponsored Projects Postaward Services, we advance the University of Arizona's research mission by providing accounting and grant administration analysis for our world class researchers. Come join a team of 50 with tremendous career advancement opportunities, including senior, principal, and manager positions. Performance benefits include flexible schedules and remote work from within the Tucson area. We value diverse skills and experience, and your qualifications could add exceptional value to our team. If you're passionate about what you could accomplish here, we'd love to hear from you.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!
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Duties & Responsibilities
- Collaborate with team manager to optimize team performance, workload and customer service coverage.
- Assist in training junior team members.
- Assist team members with complex reconciliations and problem solving.
- Facilitate meetings and training sessions to share grant and contract topics. Interpret complex award terms and conditions such as obligations of funding, expenditure allowability and prior approval requirements.
- Review and analyze external funding documents for acceptance approvals, completeness, and compliance with University procedures.
- Create and maintain award data in the University research and financial administration system. This includes identifying terms and conditions such as period of performance, budget authorization, invoicing, reporting, carryover, closeout requirements and budget/expense restrictions.
- Use multiple online systems for award acceptance and management.
- Prepare complex invoices, financial reports, invention reports and other administrative reports using University systems and other resources.
- Manage the collection and allocation of cash received from these reports.
- Closeout awards in the financial and research systems according to sponsor and University requirements.
- Advise University faculty and staff on complex grant and contract administration issues, such as award status and interpretation of relevant policies and procedures.
- Represent the department in meetings with campus constituents to resolve grant and contract issues. Work with leadership to solve complex issues and support process change.
- Review, monitor and approve expenditures to ensure alignment with budget and scope of work.
- Foster an atmosphere of compliance with generally accepted accounting principles, University policies and sponsor policies.
- Complete reoccurring monthly monitoring duties of: Deficit review expired account review, accounts receivable status, cash balance review, backstop report, administrative system exception report, monthly budget and financial adjustment log.
- Additional duties may be assigned
Knowledge, Skills, and Abilities
- Capacity to learn and work independently, including in a remote work environment
- Ability to communicate effectively verbally and in writing
- Organization and time management skills
- Attention to detail and follow-through
- Demonstrated skill in applying accounting and financial management practices and principles.
- Demonstrated skill in training, and reviewing the work of others.
- Proficiency with computer systems; particularly Microsoft Excel, Outlook, Adobe PDF.
- Ability to learn new systems and adapt to changes.
- Bachelor's degree or equivalent advanced learning attained through professional level experience required.
- 5 years of relevant work experience is required.
- Experience preparing accounting reconciliations and analyzing transactions and data pertaining to proposal, grants and contracts administration
- Experience with laws and regulations pertaining to proposal, grants and contracts administration
- Experience with UA or other university financial, research and database reporting systems
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40
Job FTE: 1.0
Work Calendar: Fiscal
Job Category: Research
Benefits Eligible: Yes - Full Benefits
Rate of Pay: $60,000
Compensation Type: salary at 1.0 full-time equivalency (FTE)
Career Stream and Level
Grant & Contract Admin
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies: 3
Contact Information for Candidates
Marcel Villalobos, firstname.lastname@example.org, 520-626-6311
Open Until Filled: Yes
Documents Needed to Apply: Resume and Cover Letter
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.