Job Listings

Events & Communications Coordinator

Company:
The University of Arizona
Job Location:
Tucson, Arizona
Category:
Communications, Marketing, and Public Affairs

Posting Number: req11009

Department: Marketing

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

The Marketing Department, Eller College of Management, is seeking applicants for a full-time Coordinator of Events and Communication. The selected applicant will plan, manage, and implement communications and events geared toward engaging the stakeholders and communities relevant to the Marketing Department. The Marketing Department hosts events throughout the year that focus on faculty and research, programs, and communities. Department events could occur outside of standard business hours including evening and weekend responsibilities. While the daily work schedule may be variable depending on the event schedule, the overall responsibilities of this position would still be completed within a standard forty-hour work week. The Department of Marketing is a highly cohesive unit and a successful candidate will excel as a member of a team environment while being able to work independently.

The Department of Marketing is one of six academic units in the Eller College of Management offering undergraduate, master's, and doctoral programs. It is internationally recognized for pioneering research, innovative curriculum, and distinguished faculty. As we work toward our mission to discover and share new knowledge that shapes the future of business and to educate the next generation of responsible, global leaders who embody the changing business world and possess the knowledge and drive to impact it, we recognize the value of diversity and inclusion. We invite all qualified individuals to apply to join us in achieving our mission.

Eller students come from all walks of life. The Eller College of Management strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. We believe diversity enriches us all, expands our understanding, and allows us to create better solutions.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

  • Work closely with the Marketing Department Head, Faculty, and the Department Staff team to develop plans and strategies to schedule and host events throughout the academic year.
  • Oversee all aspects of events, including invitation, venue, scheduling, catering, facilities, rentals, decor, entertainment, permits, transportation, AV needs, videographer/photographer, staffing, publicity, guest services (trips, accommodation, etc.), and other relevant activities.
  • Evaluate on-going and new events and recommend improvements based on interpretation of outcomes; use innovation and creativity to develop new approaches, methods, or techniques to improve event success.
  • Coordinate event expense payments (via p-card, purchase requisitions, interdepartmental billings, etc.) in accordance with department and university policy and within department approved budget allocation.
  • Following the Eller editorial style guide, write original copy for communications materials such as letters, news articles, brochures, email nurturing/recruitment campaigns, and web pages.
  • Work with the Eller MarComm team and program coordinators to generate leads for graduate programs and recruit students; use Salesforce CRM as appropriate.
  • Using the college's enterprise tool, collaborate with the Eller MarComm team to create and post engaging social media content for the college's and department's channels.
  • Maintain content on department webpages.
  • Work with marketing academic program directors to promote the programs and recruit students.
  • Work with the department head and Eller MarComm team to update the annual marketing department newsletter.
  • Coordinate the production and mailing of the newsletters to AACSB deans, department chairs, and other relevant parties.
  • Provide written output such as departmental communications, website content, news articles, brochure copy, presentations, and other communication tools.
  • Select and order imprinted promotional items for marketing academic programs.
  • Work with Eller's Development team, UA Foundation, and department faculty committees to coordinate the scholarship awarding process in Scholarship Universe.
  • Coordinate with the Eller MarComm team on the creation of visual assets including photos and video.
  • Additional duties as assigned by the Department Head.

Minimum Qualifications

  • Bachelor's degree in arts, communication,
    marketing, or a relevant area, or equivalent advanced learning attained through
    professional level experience.
  • 1 year of relevant work experience required.

Preferred Qualifications

  • Experience in graphic design.
  • Related work experience in an academic environment, especially higher education administration.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.00

Work Calendar: Fiscal

Job Category: University Operations

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $20.50 - $22.12

Compensation Type: hourly rate

Grade

6

Career Stream and Level

PC1

Job Family

Conference & Events

Job Function

University Operations

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Jan Voci

janavoci@email.arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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