Job Listings

Engineering Curriculum Support Specialist - Phase 1

University of Illinois at Urbana-Champaign
Job Location:
Urbana, Illinois
Curriculum Design
Engineering Curriculum Support Specialist - Phase 1

Academic Affairs

Job Summary
Responsible for providing specialized administrative support to the engineering and innovation curriculum to improve the engineering components of the curriculum.

Duties & Responsibilities
  • Administrative Support for Phase 1 of the Curriculum:
    • Collaborate with Course Directors, faculty, and other instructional staff to plan and coordinate engineering and (medical) simulation course events.
    • Collaborate with Course Directors, faculty, and other instructional staff to secure facilities and manage other event logistics.
    • Provide operational and technical support for models used during engineering educational activities.
    • Assist with delivery of engineering content during scheduled course activities.
    • Manage and maintain efficient record-keeping of all course documents on Box.
    • Provide support as needed to maintain efficient management of course content on websites.
    • Provide operational support as needed in delivery of engineering content.
  • Administrative Support for Phase 2 and 3 of the Curriculum:

    In collaboration with the Engineering Curriculum Support Specialist for Phase 2 and 3, provide support for Phase 2 and 3.

    Phase 2 - Innovation, Design, Engineering and Analysis (IDEA):
    • Plan and coordinate the administrative and logistical details for the IDEA Showcase
    • Plan and coordinate the administrative and logistical details for Friday Content Sessions. This includes facilitating yearly payments to guest lecturers.
    • Maintain efficient and effective management of all meeting calendars for the course. This includes:
    o Friday Content Sessions

    o Engineering Partner Meetings

    o Engineering Rounds
    • Plan and coordinate all weekly virtual sessions. This includes preparing and disseminating course materials, providing technical support during sessions, and ensuring session are recorded.
    • Maintain efficient and effective management of course website/LMS. Ensuring all content, including the syllabus, grades and other resource documents are current.
    • Collect and compile grades from Engineering Partners and Course Directors. Responsible for efficient and timely submission of grades.
    Phase 3 - Capstone
    • Plan and coordinate the administrative and logistical details for the Capstone Final Presentations
    • Maintain efficient and effective management of course website/LMS. Ensuring all content, including the syllabus, grades and other resource documents are current.
    • Plan and coordinate weekly virtual sessions. Prepare and disseminate course materials, provide technical support during sessions, and ensure each session is recorded.
    • Collaborate with campus units, including Gies College of Business and Grainger College of Engineering
    • Plan and coordinate ad hoc meetings with students as needed.
    • Manage all course purchases as required.
    • Supervise and assist undergraduate and graduate student hourly workers as needed.
  • Other
    • Serve as the primary administrative point of contact to faculty and students, for IDEA and Capstone.
    • Supervise and assist student use in the innovation space.
    • Establish and maintain effective working relationships; work cooperatively and collegially with others in a manner consistent with a workplace of dignity and respect; support and engage in equal employment opportunity principles, rules, and regulations.
    • Foster a culture of diversity and inclusion within the Carle Illinois College of Medicine.
    • Champion positive inter-professional relationship bridging the college's private/public organization and missions.
    • Perform other duties as assigned.
Physical Demands
  • Standing : Occasionally
  • Walking : Occasionally
  • Stairs : Occasionally
  • Sitting : Frequently
  • Lifting/Carrying : Occasionally
  • Bending/Stooping : Occasionally
  • Reaching : Occasionally
  • Twisting : Occasionally
  • Talking : Constantly
  • Hearing : Constantly
  • Repetitive Motions : Constantly
  • Eye/Hand/Foot Coordination : Constantly
  • Visual Acuity : Constantly
Minimum Qualifications

Bachelor's degree in engineering or closely related field. Degree fields including education, healthcare, or similar areas are acceptable. A minimum of 1 year administrative/management experience in higher education.

Preferred Qualifications

Master's degree.

Experience in academic medicine administration, strongly preferred.

Knowledge, Skills and Abilities
  • Strong communication skills with the ability to communicate effectively, both verbally and in writing.
  • Strong analytical and problem-solving skills; ability to think creatively.
  • Strong organizational skills with the capacity to multitask.
  • Strong ability to work independently
  • Strong interpersonal skills with the ability to cultivate collaborative relationships and effectively and resolve conflicts.
  • Ability to handle the highest standards regarding confidentiality of all student and curriculum related information.
Appointment Information

This is a 100% full-time Civil Service 5001 - Program Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible after 8/16/2022. Salary is commensurate with experience.

Application Procedures & Deadline Information

Applications must be received by August 16, 2022. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through this website will not be considered. For further information about this specific position, please contact For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing

Requisition ID: 1009850

Job Category: Administrative Support

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