Corporate and Foundation Relations Coordinator
Development and Fundraising
Job SummaryThe Corporate and Foundation Relations Coordinator is responsible for providing administrative and project management support for the Offices of Corporate and Foundation Relations. Key responsibilities include: composing a variety of external and internal documents and correspondences; editing and proofreading documents to ensure accuracy; prospect and research analysis (Corporate Relations); scheduling calendar items and meetings; making travel arrangements (once travel resumes); processing forms; performing data entry; maintaining a multi-year gifts/grants submission update calendar; and establishing and maintaining records.
Essential Duties and Responsibilities
- Monitors Corporate Relations & Partnerships email account for corporate inquiries and serves as initial point-of-contact for new partners and sponsors.
- Partners with Corporate Relations & Partnerships Officer to engage and develop corporate partnerships for registered student organizations.
- Manages data entry and progress updates for Corporate and Foundation Relations' Smartsheet dashboards.
- Assists the Directors of Corporate and Foundation Relations in preparing communications, organizing logistics and materials.
- Coordinates travel schedules, sets appointments, prepares packets and materials for prospect meeting and visits.
- Composes, edits, and formats presentations.
- Prepares travel and meeting briefings on corporate prospects and donors for the leadership at Spelman.
- Schedules appointments, meetings and campus visits: professional communication with prospects/donors; develops agendas/memos; prepares reports for meetings, meeting minutes and arranges for appropriate space and refreshments, and ensures that all meeting pre-requisites are being met.
- Assists in budget management through supply orders, tracking of budget activity, and vendor management.
- Serves as a liaison with other departments on basic administrative and operational matters, as needed.
- Maintains Banner databases which include providing data entry of leadership gifts and corporate/foundation gift activities, such as trip report information; generate reports from Banner and keeps prospect information current in database.
- Completes all expense reports, including timely submission and accurate recordkeeping. Provides administrative support to other departments when necessary, including handling incoming phone calls, providing support for fundraising events and mailings as needed
- Handles filing and, faxing, and photocopying, etc.
- Be a visible part of the Spelman Community to alumnae, donors, friends, parents and students
Required QualificationsA Bachelor's degree preferred, with a minimum of five years related administrative experience. High school diploma required.
This position requires strong customer service focus plus excellent attention to detail and time management skills. Professional demeanor with the ability to interface with internal and external customers with diplomacy and tact is essential. Independent judgment is necessary to plan, prioritize and organize meetings. Work requires fact-finding and compilation skills plus ability to perform a variety of tasks simultaneously. Good proofreading skills are essential.
Excellent oral communication skills are required when presenting information and responding to questions from internal and external customers in one-on-one or group situations (which includes the President, Vice President, Donors, and/or Board Members). Incumbent must demonstrate excellent writing skills for composing business correspondence including memos and e-mails. Experience preparing a newsletter or similar distribution a plus. Must be able to read, analyze, and interpret documents such as safety rules, travel schedules, and procedural manuals.
To perform this job successfully, an individual must have intermediate to advance skills using Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint). In addition to producing correspondence, memos, and e-mails, duties will involve assignments that require creating spreadsheets, tables, PowerPoint presentations, and Newsletters. Experience with Adobe Creative Cloud and Canva, or similar platforms, a plus.
Preferred QualificationsA Bachelor's degree preferred, with a minimum of five years related administrative experience.
Physical DemandsWhile performing the duties of this job, the employee is regularly required to: walk, talk, hear, sit, use hands to operate computers, other office equipment, and to move items. The employee is frequently required to: stand, and reach with hands and arms. The employee is occasionally required to: stoop, bend, and lift and/or move up to 15 pounds. Specific vision abilities required by this job include the ability to adjust focus.
Full Time/Part Time: Full-time
Posting Number: SC0448P
Open Until Filled: Yes
COVID-19 Testing and Vaccination ProtocolDue to the current pandemic, Spelman College has instituted a COVID-19 PCR Based Testing requirement. You will need to provide a negative COVID-19 PCR test result from an FDA-approved test conducted by a testing site run by a local or state health department or conducted through a licensed health care provider ("Credible Facility") within 5 days of the start date. Provided the facility is credible, you may take the test at a facility of your choice to be paid for by you. The college does not reimburse for this expense. The results will need to be submitted to Yemi Brown, Manager of COVID 19 Operation, at firstname.lastname@example.org,cell 832-466-4448 at the start of your first day.
Also, due to the heightened risk of contracting COVID-19 in an unvaccinated population and the spread of new variants, Spelman College is requiring COVID-19 vaccination of all faculty, staff, and students (collectively "Campus Community") that have job duties, attend classes or are otherwise present on campus. You will need to submit proof of your full vaccination and booster to Yemi Brown at the start of your first day.
It is our hope to minimize transmission of the coronavirus in the workplace and academic setting by requiring occupational protection such as requiring face masks to be worn properly, requiring social distancing, and continuing to encourage frequent handwashing; thereby minimizing the potential transmission of COVID-19 to members of the campus community.