Purchasing Support Specialist
Under the direction of the Director, Finance assists in purchasing for library employees, by filling out electronic order forms, input orders into Hokiemart procurement system, sending invoices to purchasing, receiving orders and updating request tickets. Assists ETF hardware and equipment purchases for all library departments and branches. Creates, updates and organizes purchase order forms for library employee purchases as required by University. Provides technical support for Chrome River Travel and Expense system and fields travel requests from library employees. Keep track of library-wide line of credit accounts such as Blacksburg Hardware, McCoy Auto and Kroger. Fill requests for reimbursements from library employees when appropriate and approved. Maintain P-card access for making travel charges.
- Working knowledge of bookkeeping and accounting principles
- Experience in a work setting to prioritize and organize work tasks, with attention to detail
- Knowledge of the fundamentals of data communications gained through formal education or by applicable experience with various operating systems
- Experience with network applications, word-processing and other office related products
- Skilled at maintaining accurate records and files, both paper and electronic
- Experience working with a wide range of people
- Ability to make some independent decisions
- Manage time in order to meet deadlines and respect confidentiality, and ability to prioritize and organize work tasks
- Strong interpersonal and organizational skills and effective communication abilities
- BS degree or equivalent work experience in a related field
- Experience with HokieMart and Banner and/or experience functioning in an automated accounting environment and/or experience with automated purchasing systems
- Familiar with University purchase card policies and procedures
- Experience in Windows-based and Mac OS computer environment and data entry
- Specific knowledge and experience with procurement
$15.00 - $16.00 hour dependent on education and qualifications
August 15, 2022
Work Schedule: average of 29 - 30 hours per week between the hours of Monday-Friday 8am-5pm. Hours include working summer and university break hours.
Additional work conditions:
- The successful candidate will be required to have a criminal conviction check.
- Must be able to receive P-card approval and maintain P-card authorization/access.
- The University Libraries at Virginia Tech is committed to building a culturally diverse community and strongly encourages applications from women and minorities. We are committed to mentoring and establishing safe spaces, both physical and virtual, where employees from current and historically minoritized groups can thrive.
The members of the University Libraries at Virginia Tech strive individually and collectively to create, sustain, and share inclusive ways of knowing in conscientious community with each other and all the people we serve in every space we shape. In keeping with our Aspirational Identity and the Virginia Tech Principles of Community, the University Libraries commits to build and maintain enduring climates of mutual care, respect, and responsibility.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
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