Assistant Director, Operations & Inventory Control
Posting Number: req11053
Department: The UofA BookStores
Location: Main Campus
Address: 1209 E. University Blvd, Tucson, AZ 85721 USA
Position HighlightsThe University of Arizona BookStores is seeking applicants for an Assistant Director of Operations & Inventory Control, which will oversee the UArizona BookStore's fulfillment center and operations department. This position will administer financial reporting and have supervisory responsibilities.
The fulfillment center receives, processes, and distributes all incoming products and merchandise. The Assistant Director of Operations & Inventory Control will be responsible for the facilities and staff members who manage shipping/receiving, distribution, and sales floor replenishment. This position will also oversee the Inventory Control Manager who will lead the work related to receiving and quality control processes.
The operations department is responsible for safety issues related to facilities and equipment. This position will develop a budget for maintenance and the procurement of operational equipment (ex. golf cart, vehicle, forklift, etc.). An ideal candidate will have experience in loss prevention and developing training programs and procedures to protect profits.
As part of the executive leadership team, the individual selected for this role will also be responsible for preserving a cohesive working atmosphere between the distribution center, the main store, and all satellite stores. This position will work primarily on-site. There will be a rotating shift with the other staff members to cover all hours of operations for the BookStores.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!
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Duties & Responsibilities
- Responsible for identifying and executing the strategic objectives for the day to day and long-term needs of the UArizona BookStores Operations and Inventory Control department.
- Develop an inventory control plan to keep the Executive Director informed of the annual workflow of $30 million for all purchase order cycles and time cycles with aspects of how shipping and receiving will be affected.
- Track all shipping and receiving activities, analyze quarterly inventory progress, and suggest new strategies based on findings. Submit to Director actionable recommendations.
- Analyze inventory and maintenance data to anticipate future needs of the department.
- Devise ways to optimize shipping and receiving procedures and policies.
- Recommend and lead inventory and operations initiatives to support UArizona BookStores mission, vision, and core values.
- Develop strategic plan to manage and maintain the UArizona BookStores facilities and plan for the appropriate operating supplies needed within the year.
- Develop and forecast a staffing plan that meets the labor requirements of the organization.
- Evaluate sales data, prepare reports, and develop programs and procedures to ensure that product is restocked on the sales floor as it is sold to customers.
- Ensure product stock is adequate for all distribution channels and can cover direct demand from UArizona BookStores customers.
- Use software to monitor demand and document characteristics of inventory.
- Participate in planning, problem-solving, and operational meetings with the UArizona BookStores executive leadership team as well as campus partners and stakeholders.
- Direct and supervise the activities of subordinates to maintain consistent productivity and quality controls.
- Collaborate with internal and external stakeholders to ensure product stock is adequate for all distribution channels and can cover direct demand from customers.
- Build and maintain successful relationship with strategic partners on campus and in the community.
- Other duties as assigned.
Knowledge, Skills, and Abilities:
- Knowledge of office products software such as Microsoft Office, NetSuite, etc.
- Knowledge of supervisory practices and principles as well as proper hiring regulations.
- Knowledge of computer point of sale inventory management systems.
- Knowledge of receiving and replenishment processes.
- Knowledge of issues pertaining to area of assignment.
- Knowledge of budgeting and accounting principles.
- Knowledge of organizational practices.
- Skill in budget preparation and forecasting.
- Ability to effectively communicate.
- Ability to collaborate across teams.
- Lifting/transporting up to 30 pounds often.
- Lifting/transporting up to 50 pounds rarely.
- Climbing ladders, kneeling, squatting, and crouching will happen occasionally.
- Bachelor's degree or equivalent advanced learning attained through professional level experience required.
- Minimum of 5 years of related work experience, including 2 years of managerial experience, or equivalent combination of education and work experience.
- Seven years related experience or education beyond a bachelor's degree.
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40
Job FTE: 1.0
Work Calendar: Fiscal
Job Category: Organizational Administration
Benefits Eligible: Yes - Full Benefits
Rate of Pay: $59,005 - $80,542
Compensation Type: salary at 1.0 full-time equivalency (FTE)
Career Stream and Level
Type of criminal background check required: Fingerprint criminal background check (security sensitive due to title or department)
Number of Vacancies: 1
Contact Information for Candidates
HR Services Representative
Open Until Filled: Yes
Documents Needed to Apply: Resume and Cover Letter
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.