Job Listings

Research Administrator (Research Development Professional II)

The University of Arizona
Job Location:
Tucson, Arizona
Sponsored Programs, Grants, and Contracts

Posting Number: req11105

Department: Graduate College Admin

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

The Graduate College is seeking a Research Administrator for Graduate Student Financial Support Opportunities. This position will support the Graduate College in grant development and counsel graduate students in identifying external funding resources through various databases to increase the number of UA graduate students applying and receiving external support. The position will be responsible for expanding community internship opportunities for professional development and career building and is a member of an expansive team in the Graduate College that assists students with grant writing and career development for positions outside of academia. This position will bring grant writing, grant submission, grant management and fellowship experience to the Graduate College and graduate students. The Research Administrator will interact with key stakeholders across campus and beyond, including faculty, staff, and alumni, that enable the University of Arizona to foster a culture of excellence for the graduate student experience.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

  • Inform, advise, and educate graduate students about identifying funding sources external to the University of Arizona using Pivot and other available searchable databases.
  • Counsel and guide graduate students about specific fellowships to which they can apply and how to talk with faculty in the departments to support their application.
  • Prepare and circulate the graduate student external funding resources monthly newsletter.
  • Coordinate and hold information sessions for students, faculty, staff, and campus units about nationally competitive scholarships and their application processes including eligibility, deadlines, and funding parameters.
  • Identify, create, and maintain resources for external grants and fellowships, including templates and databases for prospective & current applicants and awardees.
  • Create an annual or semi-annual recognition of graduate students who have received awards.
  • Identify potential internship sites for career path development.
  • Manage the application process and student follow up for centralized Graduate College student support grants such as the National Science Foundation, Fulbright-Hays Doctoral Dissertation Research Abroad, DAAD German Academic Exchange Service.
  • Collaborates with researchers in the preparation of extramural proposals, including aligning proposals to solicitations, ensuring adherence to submission requirements, editing and proofreading content for fit to solicitations and proposal management.
  • Coordinates with programs in the timely and successful submission of funding proposals.
  • Track grant awards and expenditures.
  • Update website content & materials.
  • Annual program report/assessment.
  • Assists with grant writing and proposal development workshops and training.
  • Collaborate with Graduate College team members focused on student services in the areas of grant writing, Coverdell Program, and career path development.
  • Additional duties may be assigned.

Knowledge, Skills, & Abilities:

  • Ability to present and host information sessions.
  • Knowledge of federal granting agencies and their procedures.

Minimum Qualifications

  • Bachelor's
    degree or equivalent advanced learning attained through professional level
    experience required.
  • Minimum
    of 3 years of relevant work experience is required.

Preferred Qualifications

  • Master's Degree.
  • Experience in grant writing and grant management.
  • Experience counseling or advising students.
  • Experience working in higher education.
  • Experience using or learning search engines and databases.

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Research

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $48,000 - $55,000 DOE

Compensation Type: salary at 1.0 full-time equivalency (FTE)



Career Stream and Level


Job Family

Research Development

Job Function


Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Rachel Nielsen

Assistant Dean, Graduate College

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Special Instructions to Applicant

Finalists will be asked to provide three professional references later in the recruitment process.

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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