Medical Education Program Professional III
Posting Number: req11016
Location: UAHS - Tucson
Address: 1501 N. Campbell Ave, P.O. Box 545077, Tucson, AZ 85724 USA
Position HighlightsThe Department of Urology seeks a Medical Education Program Professional III to serve as the Residency Program Manager and Student Clerkship Coordinator. A high degree of professionalism, organization, discretion, initiative, collaboration, and good judgment is expected. Skill is required in both oral and written communications, and computer proficiency in Microsoft Word, Excel, and Outlook is essential. This position requires initiative, flexibility, the ability to respond to diverse challenges, and independent judgment. The highest levels of confidentiality, integrity, punctuality, and dependability with task completion is expected. The Program Manager is responsible for the day-to-day operations of the training program and must have a thorough understanding of the ACGME accreditation process. The position works independently to manage the administrative activities of the program and works closely with the Residency Program Director, as well as interfacing with others in the Department of Urology Business Office including the Department Chair.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!
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Duties & Responsibilities
- Provide advanced level administrative support to the Residency Program Director, faculty, and residents including scheduling of meetings, conference rooms, Zoom meetings and Grand Rounds conferences, organizing and preparing departmental administrative reports, tracking program expenses, coordinating distribution/collection of resident evaluations via New Innovations Program, maintaining personnel files, analyzing, summarizing and interpreting information, and reviewing resident work hour logs.
- Develop and implement resident rotation schedule: Coordinate with other departments and training facilities including housing with Banner Cardon Pediatric Urology; Program "New Innovations" to reflect new yearly schedules; Prepare and review evaluations of residents; make recommendations to Program Director.
- Organize and maintain all required documentation, including preparation of accreditation materials, development of rotation goals and objectives, and management of program materials in compliance with ACGME regulations via WebADS and biannual resident Milestones scores.
- Prepare and coordinate the monthly conference schedule in close collaboration with the Program Director.
- Review VSAS system for student Clerkship for requests for Urology Rotations and make Program Director aware of the applicants so he can give approval to offer a rotation, coordinate sub intern rotations.
- Enter the rotations into My Clinical Exchange (MCE) and make sure students are up to date on items requested before their rotations start date.
- Submission of American Urological Association match registration and final match list.
- Manage and coordinate resident recruitment activities for program which include gathering data from the AAMC ERAS system, preparing for interviews, whether virtual (Zoom) or in-person, communicating information to recruits over the phone, in person, and via email.
- Coordinate new resident trainings, onboarding, and orientation along with other events.
- Coordinate all social functions for the residency program including the annual graduation ceremony and annual Drach Visiting Professorship.
- Coordinate visiting medical students for sub-Intern rotations via email and learning VSLO web applications.
- Proctor the In-Training Exam for residents, annually. Initiate requests for affiliation agreements and/or program letters of agreement between rotating hospitals/away electives.
- Develop and oversee the annual residency program budget, prepare budget proposals, and manage available resources (staff, funds, space, supplies) designated for program operation.
- Organize and manage accreditation reports (annual and ad hoc) and prepare and manage required accreditation documents and reports for site reviews.
- Prepare academic annual reports for multiple outside agencies (ERAS, ACGME, VSAS, etc.) as well as internal requests from the department, GME office, and Deans' office.
- Manage office workload by responding to day-to-day inquiries, providing information, and interpreting departmental, University, and Banner policies and procedures.
- Coordinate resident and faculty reimbursements, including preparing travel paperwork.
- Responsible for oversight of resident files from initial interview to graduation.
- Serve as program liaison with faculty, staff, and hospital/clinic personnel.
- Prepare and distribute Residency Program Manual.
- Maintain residency program alumni database.
- Process requests for verification of residency training.
- Manage the department's website updates and social media presence relating to the residency program.
- Liaison/contact person for Southern Arizona VA Health Care System.
- Bachelor's degree or equivalent advanced learning attained through professional level experience required.
- 5 years of relevant work experience is required.
*Knowledge of general ACGME core program requirements.
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40+
Job FTE: 1.0
Work Calendar: Fiscal
Job Category: Academic Administration
Benefits Eligible: Yes - Full Benefits
Rate of Pay: DOE
Compensation Type: salary at 1.0 full-time equivalency (FTE)
Career Stream and Level
Med Education Prgm
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies: 1
Contact Information for Candidates
Meronda Lindberg | email@example.com
Open Until Filled: Yes
Documents Needed to Apply: Resume and Cover Letter
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.