Job Listings

Senior Administrator for the President's Office

Company:
Albright College
Job Location:
Reading, Pennsylvania
Category:
Executive Assistants
About Albright College Founded in 1856, Albright College is the oldest institution of higher learning in Berks County and one of the most economically and culturally diverse colleges in the country. Nationally ranked as a top performer for social mobility, Albright is home to about 1,600 residential undergraduate students from across the nation and around the globe, working together to cultivate integrity, curiosity, connection and resilience. Albright students are encouraged to cross or combine majors to create individualized academic programs, without taking longer to graduate. The college's flexible curriculum, close faculty mentorship and numerous experiential learning options are all designed to help students exceed their own expectations.

At Albright, we believe our differences make us stronger and empower us to better understand and respect one another in a just and fair manner. With this in mind, the college recruits, houses, educates, employs, supports and generally celebrates people of all statuses, identities and backgrounds, including, but not limited to, race, ethnicity, national origin, citizenship status, religious or spiritual identity, gender and gender identity, sexual orientation, marital and parental status, veteran status, political affiliation and physical and mental ability. Albright College is an EEO employer, committed to inclusivity.  In alignment with this commitment, we actively encourage diversity in all dimensions among applicants for this position.  Read the college's Inclusivity and Equity Statement online and learn more our demonstrated commitment to building an inclusive and equitable academic community.
Albright College is seeking applications for a Senior Administrator.  Reporting to the Executive Assistant to President, the Senior Administrator serves as the primary liaison to members of the Board of Trustees, serves as the Assistant to the Board Secretary, staffs the Trustee and Governance Board Committee and all Board task forces, and assists the president, the Chair of the Board, and Board Officers in all aspects of their governance work, including (but not limited to) agenda setting, event planning, and operational support for Board meetings, managing the taking of minutes, and engaging the college community in the board events. In addition, the Senior Administrator leads the entire community to plan and implement a successful commencement ceremony each year and supports the college's DEI initiatives. The Senior Administrator takes the administrative leadership role on institutional governance issues and partners with the Executive Assistant to the President to carry out various administrative operations and relevant daily responsibilities associated with the Office of the President. Hours are occasionally flexible, depending on board meetings and the requirements of the board.
Albright College is a small liberal-arts college located in Reading, PA, a small multicultural city in eastern Pennsylvania. The College is consistently named as a top performer in social mobility and in return on investment for students. Albright College is deeply committed to hiring staff who reflect the diversity of the Albright College student body. Roughly one half of incoming first-year students identify as Latino and/or African-American, and about one half are first-generation students. We especially encourage applicants from traditionally underrepresented groups.
Albright offers a competitive benefits package, which includes tuition remission, free fitness facilities and wellness programs.
Essential Job Functions:
1. Serves as a primary liaison to members of the Board of Trustees and serves as the Assistant to the Secretary of the Board, planning and implementing all Board meetings and events.
2. Leads the community in planning and implementing a successful and professional commencement ceremony each year.
3. Provides support for the College's diversity, equity, and inclusivity initiatives (currently CITE-C, TORRA, and Empowering Albright Voices), as well as support for the associate vice president for advocacy and full participation.
4. Staffs the Trustee and Governance Committee and Board task forces.
5. Maintains and promptly updates all board records, including Board of Trustees secure and confidential website.  
6. Coordinates and staffs new trustee orientation, and board orientation for staff, faculty, and student advisory members.
7. Facilitates communications between the Board and various college constituencies.
8. Coordinates with all cabinet member executive and administrative assistants who staff board committees.
9. Proactively leads (and collaborates with the president or communications, when necessary) in the preparation of printed materials and in crafting responses to inquiries and correspondence when related to the Board or to Commencement.
10. Proactively maintains and updates websites related to commencement and to the college inclusivity and equity initiatives.
11. Maintains a high level of confidentiality related to all materials received, reviewed and discussed. 
12. Additional duties as assigned by the President or the Executive Assistant to the President to support the needs of the College and the Office of the President.
Qualifications/Prerequisites:
1. COMMUNICATION
a. With a high degree of professionalism, provide strong, clear, and persuasive communication skills, both written and oral.
b. Ability to write in a professional manner while adjusting language and context to the audience.
c. Intellectual depth necessary to understand and translate college information to board members and other audiences, crisply and concisely.
d. Demonstrated ability to work effectively with, and communicate effectively with a variety of constituents, internal and external, including Board members.
2. LEADERSHIP AND MANAGEMENT SKILLS
a. Good listening and decision-making skills
b. Strong organizational and project management skills.
c. Demonstrated understanding of equity and inclusion and evidence of sensitivity to and understanding of diverse academic, socioeconomic, cultural and ethnic backgrounds.
d. Strong interpersonal skills and capacity for networking, as well as tact and diplomacy.  
e. Ability to work effectively across departments as a representative of the Presidents Office.
f. Demonstrated leadership in working under pressure to implement effective time sensitive, emergency or crisis communications.
3. TECHNICAL AND PROBLEM-SOLVING SKILLS
a. Understanding of board governance and of the confidential and sensitive nature of the work.
b. Ability to proactively learn the intricacies of a project, manage a project, and to take initiative as appropriate.
c. Transfer knowledge from one learned area to another project.
d. Problem solving and analytical skills.
e. Computer proficiency in Microsoft Office (Word, Excel, Outlook, Sharepoint, Power Point) programs. 
f. Knowledge of, or strong willingness to learn, Wordpress for website upkeep.
4. OTHER SKILLS
a. An understanding of institutional governance, and the requirements of strong and ethical governance processes.
b. Honesty, integrity, enthusiasm, and perspective; a strong work ethic, supported by meaningful response, commitment and follow-through.
c. Demonstrated experience and ability of serving as an effective, collaborative, and contributing team member.
d. Desire to play a meaningful role in the life and development of Albright College and its extended community and to share in Albright's commitment to educating students of academic promise for life and career in the 21st century.
e. Creativity, humility, a good listener and a fair, warm, and open-minded leader and manager with a sense of humor and desire to help others succeed.
f. Demonstrated commitment to building an inclusive and equitable Albright community, as described in Albright College's Inclusivity and Equity Statement.
5. EMPLOYMENT EXPERIENCE
a. Minimum of three years of successful work demonstrating increasingly independent work and leadership.
b. Experience staffing a professional board or council (or other experience which leads to understanding institutional governance) highly desired but not mandatory.
c. Experience in higher education preferred.
6. EDUCATION
a. A bachelor's degree or relevant and sufficient experience required.
7. LICENSES
a. N/A
Review of applications for this position will begin immediately and continue until the position is filled. Interested applicants should complete an application by clicking "Apply Now".  Resume, a cover letter outlining experience or qualities detailing why you are right for this position, a minimum of two professional references are required.  Any other supporting application materials can be uploaded along with the resume. Optional documents may be submitted can include: proof of education/certification, licenses, and letters of recommendation. Albright offers a competitive benefits package, which includes tuition remission
About Reading, Pa. Ranked a "Best Place to Live" and "Best Place to Retire" by U.S. News & World Report, Reading is a medium-sized city in Berks County, Pennsylvania. Albright College's 118 acre campus is located in the city's historic northeast College Heights neighborhood. Catch a concert in Reading's 9,000 seat Santander Arena or get up close and personal in the historical Santander Performing Arts Center (built in the 1870s - only 20 years after Albright was born!) Start a new art project with materials like hot glass, paint, wood and more at the GoggleWorks Center for the Arts, enjoy seasonal festivals or take a walk through West Reading's artisan shops, restaurants and boutiques. See Pennsylvania's spectacular autumn display from the top of Reading's Pagoda, a kayak on Blue Marsh Lake, or from a scenic steam train ride. Or leave civilization behind with more than 125 miles of certified biking and hiking trails. The city of Reading is also home to the Philadelphia Flyer's ECHL ice hockey team and the Philadelphia Phillies' AA baseball team.
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