Job Listings

Sr. Research Administrator Pre-Award (Remote Work Possible)

Company:
Thomas Jefferson University
Job Location:
Philadelphia, Pennsylvania
Category:
Sponsored Programs, Grants, and Contracts

REMOTE WORK POSSIBLE FOR RESIDENTS OF PA, NJ, and DE

PRIMARY FUNCTION

Assist the TJU community with proposal submissions to secure research grant funding. Accurately review proposals before submission and thoroughly review research awards for appropriateness before award setup. The Sr. Research Administrator of Pre-Award is also responsible for ensuring compliance of proposals/awards with sponsor and enterprise policies and procedures.

ESSENTIAL FUNCTIONS:
  • Interacts with co-workers, visitors, and other staff consistent with the iSCORE values of Jefferson. 
  • Act as liaison between TJU and sponsors (governmental organizations, foundations, etc.) regarding award negotiation and administration;
  • Assist in providing the TJU community with interpretation, application, and dissemination of regulations as it relates to grants and the overall administration of grant awards;
  • Conduct a thorough review of proposals, including a review of budgets for accuracy and adherence to enterprise and sponsor policies;
  • Coordinate with ORA Post-Award & Contracts administration to interpret grant award terms before award account setup;
  • Coordinate with other research service divisions regarding acceptable patent and licensing terms and other grant terms and conditions that may pose a legal risk to the institution;
  • Keep abreast of sponsor updates and changes in research administration, including electronic research administration (ERA) developments;
  • Maintain knowledge of enterprise policies and procedures specific to research administration;
  • Participate in the overall training of the community for topics related to pre-award administration;
  • Provide the TJU community with interpretation, application, and dissemination of regulations as it relates to grants and the overall administration of grant awards;
  • Work with the entire research staff and officers in accomplishing the enterprise's continued goal of providing quality customer service;
  • Collaborate with PI and research staff to communicate and resolve any issues that arise concerning proposal submission;
  • Coordinates with the Scientific Writer to ensure PIs receive editing services in advance of proposal submission (as applicable);
  • Identifies and recommends specific funding opportunities that may be of interest to the PI;
  • In collaboration with other pre-award staff, complete special projects as assigned by the Associate Director(s), Pre-Award;
  • In collaboration with PI and research staff, communicate and resolve any issues that arise concerning proposal submission;
  • Maintains proposal submission records for all PIs within their assigned portfolio;
  • Manages all proposal submissions for PIs within their assigned portfolio, including meeting with the PI to discuss proposed resources (labor and non-labor), drafting all administrative components of the proposal (including the budget) and coordinating submission to the sponsor;
  • Meets with PIs at least monthly to discuss upcoming proposal submissions;
  • Assist the Associate Director(s) of Pre-Award in training new employees;
  • In collaboration with Associate Director(s), lead the effort to keep the Pre-Award section of the ORA Manual up to date;
  • Serve as the Pre-Award team lead in the absence of the Associate Director of assigned team;
  • Serves as an authorized signatory to submit proposal applications on behalf of the PIs across the enterprise
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