Job Listings

Grant and Contract Administrator II

The University of Arizona
Job Location:
Tucson, Arizona
Sponsored Programs, Grants, and Contracts

Posting Number: req11057

Department: Surgery

Location: UAHS - Tucson

Address: 1501 N Campbell Ave, Tucson, AZ 85724 USA

Position Highlights

The Department of Surgery is seeking a Grants and Contracts Administrator to serve as sponsored and non-sponsored accountant for assigned accounts, including responsibility to monitor and report financial activity, provide fiscal oversight, audit, reconcile, forecast accurate balances, and analyze data and transactions for compliance. Interpret award regulations and relate to principal investigators and lab staff, as well as proactively identify and resolve issues related to carry forward requests, no cost extensions, rebudgeting requirements, grant close-outs, changes in personnel, cost-share/salary cap compliance, and effort certification. Provide expertise to faculty and other stakeholders on complex financial accounting, reporting and fiscal management issues. Demonstrate proficient knowledge base, strong communication skills, and capacity to work both independently and as part of a team.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities

  • Prepare monthly and annual reports for assigned grants/projects/programs for principal investigators and departmental financial team.
  • Prepare detailed and complex financial analysis of assigned accounts to problem solve, identify areas of concern, document for audit purposes, and recommend a course of action to resolve any issues.
  • Working under the direction of the Finance Manager, analyze situations that arise and use judgment to interpret grant, contract, and University regulations.
  • Monitor spending activity on assigned accounts and reconcile account activity on a monthly basis; resolve accounting issues identified during reconciliation. Must be proficient to interpret and apply policy to grant management situations outside of the box.
  • Facilitate meetings with principal investigators regarding the monitoring of grant expenditures and balances, and advise on other related non-sponsored financial accounting matters by keeping the principle investigator and the finance manager informed of current and projected balances.
  • Provide data and recommendations regarding account balances, budgeting practices, and accounting functions.
  • Provide support and recommendations regarding administrative requests to the sponsor such as submission of re-budget requests, no-cost extension letters, changes to key personnel, requests for carryover of unspent funds, budget short falls/overruns, as well as sub-award activity and contract set up and amendments.
  • In partnership with the Finance Manager, coordinate effort certification for assigned faculty and grants, including monitoring payroll distributions, effort, salary commitments, salary cap issues, and budgetary implications.
  • Communicate regularly with principal investigators regarding necessary distribution changes; process necessary corrections and set up required cost-share/salary cap correctly.
  • Perform Departmental approvals, including serving as point of contact for trouble-shooting and problem-solving sponsored activity issues that arise within assigned accounts. Audit and approve/deny expenditures on assigned sponsored and non-sponsored accounts based on administrative requirements of the University and sponsor. Prepare entries for funding transfers, expense transfers, adjustments and corrections.

Minimum Qualifications

  • Bachelor's degree or equivalent advanced learning attained through professional level experience required.
  • Minimum of 3 years of relevant work experience is required.

Preferred Qualifications

*Previous grant/contract management experience. *Advanced Excel skills. *Experience with University of Arizona systems (ie. UAccess, financials, etc).

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Research

Benefits Eligible: Yes - Full Benefits

Rate of Pay: DOE

Compensation Type: salary at 1.0 full-time equivalency (FTE)



Career Stream and Level


Job Family

Grant & Contract Admin

Job Function


Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Jessica Holmgren |

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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