Senior Strategic Business Advisor - Administrative Financial Planning (Remote)
The department of Administrative Financial Planning is currently accepting applications for a Senior Strategic Business Advisor.
About the Opportunity
The Senior Strategic Business Advisor (SBA) supports unit Executive leadership in strategic financial planning and goal setting to enhance and promote growth within the unit. The Senior Finance SBA provides a deep functional expertise in the areas of long-term financial planning and budgeting, ensuring unit Executive leadership maintains a knowledge of financial activities and expectations for the unit and can be confident about financial decisions made for the unit.
The Senior SBA frequently engages with the Division of Finance, Talent and Culture and teams in the Shared Service Center. This position manages functional projects and other initiatives independently and acts in a backup capacity for AFP unit leadership as needed. Stays informed on financial policy, plans and programs as well as state and other regulatory updates.
Provides Tier 3 inquiry support (phone, email, and chat) to employee/customers regarding unit specific financial policies, plans and processes. This position is responsible for building relationships within the college/school or unit(s) served and developing a culture centered on delivering excellent customer service.
We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:
- 13 paid holidays (staff holiday calendar)
- 24 annual leave (vacation) days per year
- 18 sick days per year, and the flexibility to use that time to care for immediate family members
- WVU offers a range ofhealth insurance and other benefits
- 401(a) retirement savings with 6% employee contribution match,eligibility to continue health insurance, and other retiree perks. Looking formore retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
- Wellness programs
What You'll Do
Strategic and Analytical Financial Responsibilities
- Createannual budget for the unit(s) supported at a divisional level and provides recommendations to align divisional goals with fiscal year budget planning. Submitit to the Budget Planning office in the Division of Finance.
- Reviewvariance budget reports with unit(s) Executive leadership independently and addresses any potential funding concerns and offers suggested solutions as corrective measures.
- Developquarterly and multi-year forecasting for unit with a variety of inputs and projections; shares forecasts with Executive leadership and the Division of Finance
- Developquarterly division-level financial reports and discusses them with unit Executive leadership independently and provides analysis on budget utilization. Work with Shared Services leadership to correct errors or discrepancies found during reconciliation process.
- Identifyappropriate funding for new hires and discusses hires with HR Partners. Addressany potential funding concerns with unit Executive leadership.
- Reviewmonthly fund and DA reconciliation reports received from the shared services center
- Provideescalation support for transaction approvals
- ApproveState, Research and Foundation PCard applications, large purchases and limit changes on PCards. Disseminateupdated PCard policies, procedures, or other general information to all cardholders within the College/Division and reports any instance of misuse, abuse or fraud to PCPS.
- Approverequests for association membership dues, student awards/scholarships, Foundation backbills and expenses, direct vendor payments using Foundation funding, draws on Foundation-funded capital projects and requests for depository locations as defined by financial process maps
- Determinefeasibility and initiates requests for new funds/DAs and changes to existing funds/DAs
- Reviewthe chart of accounts and updates the Service Center on changes to how funds/DAs should be used
- Completequarterly unrecorded assets and liability reports
- Reviewand signs quarterly representation letter
- Initiatecash transfers, internal loan requests, budget modifications, and capital project requests
- Reviewand provides justification for clearing accounts and negative cash balances beyond threshold
- Calculateand distributes returns to departments, staff, and faculty, such as Facilities and Administrative college or school distributions from the college/school to the departments
- Supportand contributes to unit's operational goals.
- Frequently engagewith the Division of Finance, Talent and Culture, HR Partners, Shared Service leadership, and others to ensure complex questions are resolved.
- Provideescalated inquiry support (phone, email, and chat/IM) to employees that have contacted the shared services regarding unit specific policies, plans and processes.
- Effectively usecase management and knowledgebase tools to resolve, log, track and escalate employee inquiries escalated to the unit
- Support and partnerwith the Division of Finance and Shared Service Center staff to develop information and training sessions on university financial policies and procedures and budget management techniques.
- Maintainestablished service levels for handling calls, emails, and transactions. Striveto exceed service goals as defined by each unit's service level agreement with the Shared Service Center.
- Understandand promotethe service link between central units, the shared service center and the unit to ensure service goals defined as part of the service level agreement are achieved.
- Workclosely with the Unit Executive and Senior Finance Leadership on complex special projects with an institutional impact. Serves as a subject matter expert for unit on financial project teams.
- Ensureproject activities are planned and prioritized appropriately balancing project and ongoing support needs with project leaders, cross functionally as needed.
- As a subject matter expert, influenceproject decision where appropriate, to improve the customer experience and/or improve efficiency.
- Ensureproject deliverables are delivered on time and are documented.
AFP Departmental Leadership
- Provideinput and recommended solutions for Administrative Financial Planning (AFP) financial and budgeting process development in consultation with AFP leadership
- Servein a backup capacity for AFP leadership in meetings and serves as a resource for AFP staff members regarding processes and policy interpretation.
- Bachelor's degree in Accounting, Finance, or related field. Or an equivalent combination of education and directly related experience.
- Master's degree in Business Administration, or related field preferred.
- A minimum of five (5) years of experience involving:
- Professional-level work experience in finance, accounting, and/or fiscal management.
- Experience using a financial EFP, e.g. Oracle.
- Established expertise in Microsoft Office Suite, including Excel, Word, and PowerPoint.
- Ability to inspire teamwork and collaboration across functional areas.
- Ability to exercise appropriate judgement to resolve budgeting and other financial issues and determine the appropriate course of action to resolve a customer issue.
- Possesses strong customer service and communication skills typically acquired through prior work in a customer service setting.
- Demonstrated ability to research and apply critical thinking skills to resolve complex issues related to financial projections and budgeting.
- Ability to develop and maintain effective work relationships with other service team members in the unit, central Finance, Talent and Culture and the Shared Services Center other campus.
- Ability to identify and address areas of continuous improvement.
- Effective organizational skills.
- Knowledge and understanding of applicable federal and state laws.
- Demonstrated experience in the use of Microsoft Office Professional software, especially Word, Excel, Access PowerPoint and Visio.
- CPA Preferred
At West Virginia University, we leverage our talents and resources to create a better future for our state and the world. As West Virginia's land-grant university, WVU has three campuses that touch each corner of the state. The WVU System includes 518 buildings on 15,880 acres, Extension Service offices in all 55 counties, ten experimental farms and four forests.
From the groundbreaking R1 research of our flagship campus in Morgantown to the career-oriented programs of WVU Potomac State in Keyser to the technology-intensive programs at WVU Tech in Beckley - the contributions of WVU employees directly impact the 1.8 million people of West Virginia every day, no matter their role or position.
Service, curiosity, respect, accountability, and appreciation are the core values that unite Mountaineers, inspiring one another to work tirelessly and support others as they seek to reach new heights. After all, when you're a Mountaineer, impossible is just another mountain to climb.
To learn more about West Virginia University, visitgo.wvu.edu. View current career opportunities atcareers.wvu.edu.
West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.
Job Posting: Jul 26, 2022
Posting Classification: Non-Classified
Exemption Status: Exempt
Benefits Eligible: Yes