Job Listings

Administrative Assistant, Student Life Suite

Company:
Muhlenberg College
Job Location:
Allentown, Pennsylvania
Category:
Administrative Assistants
The Position:
Administrative Assistant, Student Life Suite
Job Summary:

Under the Supervision of the Director of Seegers Union & the Student Experience, the administrative assistant provides support services for the Offices of Seegers Union & Campus Events, Community Engagement, Student Transitions and Prevention Education.

Schedule & Benefits: At Muhlenberg, we value your work/life balance and are pleased to offer this opportunity that includes two months off each summer (generally mid-June through mid-August). This 10-month position includes an anticipated schedule of 8:30 AM to 4:30 PM, Monday through Friday (1,482 hours per year). Muhlenberg offers a highly competitive benefits package, including but not limited to, generous holidays, sick leave, vacation (3 weeks per year!), paid parental leave, tuition programs at the undergraduate and graduate level, medical, dental and vision coverage, flexible spending plans, short-and long-term disability, life insurance, and retirement.

The College & Surrounding Area: Founded in 1848, Muhlenberg College is a private, residential, liberal arts college offering baccalaureate and graduate programs. Muhlenberg College is dedicated to shaping creative, compassionate, collaborative leaders through rigorous academic programs in the arts, humanities, business, natural sciences and social sciences; as well as pre-professional programs in law, health and theology; and progressive workforce-focused post-baccalaureate certificates and master's degrees. As part of eastern Pennsylvania's scenic Lehigh Valley, Allentown is a diverse city of 125,000, located just 60 miles north of Philadelphia and 90 miles west of New York City. As the third largest city in the state, and along with neighboring Bethlehem and Easton, the region is home to a vibrant arts scene, extensive parks and recreational opportunities, and a rich blend of diverse cuisine.

Characteristic Duties & Responsibilities:

  • Perform general office management duties for the Offices of Seegers Union & Campus Events,  Community Engagement, Student Transitions and Prevention Education.

  • Administratively support the Executive Director, College Life Operations.

  • Serve as the most forward-facing member of the department, ensuring a professional, positive and welcoming environment for all individuals reaching out to and visiting the department.

  • Receive and direct telephone and personal inquiries for the office.

  • Receive and sort incoming mail and correspondence.

  • Create and submit purchase orders and check requisitions.

  • Coordinate Copy Center orders.

  • Submit event information to the campus master calendar.

  • Prepare correspondence to students and the college community.

  • Submit transportation requests and organize transportation logistics.

  • File incoming paperwork and coordinate student time sheets.

  • Coordinate meetings and maintain appointment calendars and files for the staff of offices of SOLE, Community Engagement, Student Transitions and Prevention Education.

  • Coordinate bi-monthly suite meetings with office staff.

  • Supervise front desk Work Study students and coordinate their assignments.

  • Provide administrative support to the Office of Community Engagement database.

  • Assist with student organization purchasing and expenditures.

  • Maintain inventory of office supplies for the Student Life Suite.

  • Periodically update departmental web content housed within the office suite, in collaboration with the Office of Communications.

  • May perform other duties as assigned.

Qualifications:

  • Minimum High School diploma or equivalent and 2 years administrative assistant experience.

  • Demonstrated organizational and planning skills.

  • Excellent communication skills.

  • Strong computer skills including MS Office and Google Suite.

  • Ability to manage multiple priorities in a fast-paced, energetic, high traffic environment.

  • Excellent interpersonal skills, with the ability to adapt to diverse audiences and constituents, including faculty, staff, students, prospective students, and other on-campus visitors.

  • Successful completion of background checks.

  • As part of the College's sequential approach for the health and safety of our campus community, proof of COVID-19 vaccination is required upon hire (absent an approved medical or religious exemption).

To apply, upload your complete application package as a single PDF document. A complete application package includes: 1) cover letter; 2) resume; 3) separate diversity statement summarizing your professional experiences and commitment to equity and inclusion; and 4) names/contact information for three professional references. Application review will continue until the position is filled. To initiate your application, use the APPLY button.

HigherEd360 is part of the HigherEdJobs network.