Job Listings

Medical Education Program Professional II- Derm Residency Program

Company:
The University of Arizona
Job Location:
Tucson, Arizona
Category:
Health and Medical Services

Posting Number: req10624

Department: Medicine

Location: UAHS - Tucson

Address: 7165 N. Pima Canyon Drive., Tucson, AZ 85718 USA

Position Highlights

The Division of Dermatology seeks an individual to serve as the Resident Program Coordinator and lead Admin Support for the Chief of Dermatology. A high degree of professionalism, organization, discretion, initiative, collaboration and good judgment is expected. Skill is required in both oral and written communications, and computer proficiency in Microsoft Word, Excel, and Outlook is essential. This position requires initiative, flexibility, and the ability to respond to diverse challenges along with independent judgment. They will be expected to demonstrate the highest levels of confidentiality, integrity, punctuality, and dependability while carrying out the daily responsibilities of the position. Strong oral and written communication skills along with a keen attention to detail is essential. The position will work closely with the Division Chief, Residency Program Director, as well as interface with the Department of Medicine Office.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

  • Provide administrative support to the Division Chief, Residency Program Director, Faculty (when requested) and Dermatology Residents including scheduling of meetings, organize and/or prepare departmental administrative reports, track program expenses; coordinate distribution/collection of resident evaluations, maintain personnel files, analyze, summarize and interpret information; recommend action to be taken.
  • Assist with writing and development of all Resident required documentation, including preparation of accreditation materials, development of rotation goals and objectives and management of rewriting program materials in compliance with ACGME regulations and regulatory changes.
  • Manage office workload by responding to day-to-day inquiries, provide information, and interpret Departmental, University, and Banner policies, procedures, and operations.
  • Prepare the monthly rotation schedule for the residents in close collaboration with the Program Director and Chief resident.
  • Coordinate annual recruitment process for Academic Dermatology Residency and Procedural Dermatology. Manage resident recruitment activities for program which include gathering data from the AAMC ERAS system, collating and preparing for interviews, communicating information to recruits over the phone, in person, and via email.
  • Organize and manage accreditation reports (annual and ad hoc).
  • Prepare required accreditation documents and reports in preparation for site reviews.
  • Coordinate annual recruitment process for Academic Dermatology & Procedural Dermatology slots.
  • Develop and oversee annual program and division budget(s), manage available resources (staff, money, space, supplies) designated for division operation.
  • Coordinate resident and faculty reimbursements, including preparing travel paperwork.
  • Prepare forms for division reimbursements including disbursement vouchers, purchasing card transactions, and/or on-line requisition.
  • Coordinate new resident trainings and orientation, along with other events.
  • Maintain residency program website and alumni database.
  • Assist with preparing academic annual reports for multiple outside agencies as well as internal UA requests from the Department of Medicine, GME office, Deans' offices.
  • Prepare and distribute Residency Program Manual.
  • Proctor the ABD In-Training Exam for residents, annually.
  • Participate in the development of new procedures in response to new or revised policies issued by governing agencies or the program director.
  • Serve as primary UofA Residency Program P-card holder. Makes purchases directly related to program and sends in documentation for approvals. Ensures all policies are strictly enforced and followed.
  • Maintain bi-weekly time sheet record for UA employees.
  • Assist with faculty recruitment and hiring, setting schedules, agendas, and arrange meetings as needed for Division Chief and other members of the division.
  • Attend annual ACGME and specialty specific meetings and workshops.
  • Serve as program liaison with faculty, staff, and hospital / clinic personnel.
  • Coordinate all social functions for the Residency Program.

Minimum Qualifications

  • Bachelor's degree or equivalent advanced learning attained through professional experience required.
  • 3 years of relevant work experience required.

Preferred Qualifications

*ACGME accredited program experience.

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Academic Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $47,735 - $55,000

Compensation Type: salary at 1.0 full-time equivalency (FTE)

Grade

7

Career Stream and Level

PC2

Job Family

Med Education Prgm

Job Function

Academic Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Cynthia Campas | ccampas@u.arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Special Instructions to Applicant

Please be prepared to provide 3 professional references if invited to interview.

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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