Fiscal & Grant Administrator
Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,445 full-time undergraduates and 5,125 graduate and professional students. Ranked 35 among national universities, Boston College has 878 full-time and 1,201 FTE faculty, 2,750 non-faculty employees, an operating budget of $1.2 billion, and an endowment in excess of $2.8 billion.Job Description
This position is eligible for a partial remote work schedule
Arts & Sciences Service Center is looking for a Fiscal & Grant
Administrator who will work as part of a customer-focused dynamic team
providing research support to our faculty members. The Morrissey College
Service Center supports over 500 faculty members and 100 Principal
Investigators across 22 academic departments.
Senior Fiscal & Grant Administrator will provide administrative and
technical guidance and support to faculty seeking outside funding for
research. They will be responsible for providing pre-award and post-award
support to a diverse population of Principal Investigators. This position will
be assigned a group of faculty members with active research labs that submit
complicated proposals and require support with an in-depth understanding of the
regulations governing their spending. This role includes providing support of
both internally and externally funded research projects.
Work with faculty to develop research grant proposals and manage the submission
Coordinate all aspects of grant proposal submission including interpretation of
funding requirements, preparation of budgets and budget justifications, and
ensuring compliance with policies and procedures.
Serve as a primary liaison between faculty and the Office for Sponsored
Responsible for the interpretation and communication of institutional and
sponsor policies and procedures to ensure compliance.
Maintain current knowledge on NIH / NSF / DOE grant submission deadlines for
new awards, progress reports, competing renewals, & re-submissions.
Coordinate requests for JIT and progress reports.
Work closely with Principal Investigators throughout the grant life cycle to
maintain fiscal and administrative compliance with sponsor guidelines.
Analyze budgets for correct calculation of salaries, fringe benefits,
materials, equipment, subaward costs and indirect costs.
Initiate the budget setup for new and continuing awards.
Work with Principal Investigators to ensure correct allocation of costs, for
grants and internal research budgets, to avoid the need for cost transfers.
Initiate and process hiring and payroll extension of research staff, working
with Human Resources and other departments as necessary to complete process.
Initiate and process purchase requisitions, payment vouchers and
reimbursements, working with Procurement and other departments as necessary to
Review appropriateness of budget re-allocations and transactions in accordance
with funding source guidelines.
Prepare monthly reports and forecast of internal and external funds available
for Principal Investigators to prevent budget deficits.
Initiate budget transfers and costs transfers when necessary.
Responsible for timely closeout of expired projects.
Develop and maintain collaborative working relationships with University
departments such as Human Resources, Procurement and Accounts Payable.
Maintain timely communication and coordination with involved parties to resolve
Hiring range commensurate with experience: $62,640 - $78,300
One to three years professional level research or a combination of
research and support.
Bachelor's degree is required. Master's degree is preferred.
Demonstrated pre-award and post-award research administration
experience with experience in an academic setting preferred.
Knowledge of NIH, NSF, DOE, other federal agencies, and
foundation regulations and funding mechanisms.
Demonstrated ability to work in a fast-paced, team-based,
Exceptional organizational skills and ability to prioritize
multiple tasks and handle deadline pressures.
Ability to communicate effectively, both orally and in
Self-motivated and able to work independently as well as in
coordination with various teams.
Experience in a customer service environment.
Proficiency in Microsoft Office, Excel, Word, and financial
Knowledge and understanding of intellectual property rights
policies, and human and animal research protocols.
Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:
- Tuition remission for Employees
- Tuition remission for Spouses and Children who meet eligibility requirements
- Generous Medical, Dental, and Vision Insurance
- Low-Cost Life Insurance
- Eligibility for both University-Funded 401k and Employer-Sponsored403bRetirement Plans
- Paid Holidays Annually
- Generous Sickand Vacation Pay
- Additional benefits can be found onhttps://www.bc.edu/employeehandbook
Boston College conducts pre-employment background checks as part of the hiring process and requires all employees to be fully vaccinated for COVID-19. Boston College is an affirmative action, equal opportunity employer. In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans.To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at https://www.bc.edu/offices/diversity.
Boston College's Notice of Nondiscrimination can be viewed athttps://www.bc.edu/nondiscrimination.