Job Listings

Office Specialist, Sr.

Company:
The University of Arizona
Job Location:
Tucson, Arizona
Category:
Health and Medical Services

Posting Number: req10626

Department: Senior VP Health Sciences

Location: University of Arizona Health Sciences

Address: 1670 East Drachman Street, Tucson, AZ 85721 USA

Position Highlights

The Office Specialist, Senior will provide office support for all Senior Vice President for Health Sciences Offices located on the 9th Floor of the HSIB Building by welcoming visitors and guests, scheduling and coordinating rooms, and tracking and ordering supplies. Units currently include Development, Research Administration, Public Affairs, and Planning and Facilities. Position will assist with events/activities/initiatives/requested services related to advancing the Office of the Senior Vice President for Health Sciences, working with leadership, departmental contacts, and support staff as necessary. Due to busy work environment, position requires adaptability to change - able to be flexible and supportive, able to assimilate change positively and proactively while always ensuring professionalism and confidentiality.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

  • Greet visitors and guests and direct to appropriate area or person.
  • Answer main phone line, screen calls and direct to appropriate area or person.
  • Serves as liaison to faculty, staff, students, alumni, patients, outside agencies and the public concerning information or complaints.
  • Communicate events/activities/initiatives/requested services information to participants in a warm, welcoming and professional manner regarding meetings and events, as well set up and clear conference rooms after events.
  • Proficient computer skills in Microsoft Office Suite, Word, Excel, PowerPoint, Outlook.
  • Use appropriate resources and follow an issue through to resolution.
  • Prioritizes workload to meet work unit operations.
  • Maintain general office appearance.
  • Receive, stamp, and distribute incoming mail, and send outgoing mail.
  • Monitor, track, and schedule room reservations for conference rooms within the area, parking reservations, and golf cart calendar.
  • Responsible for inventory and ordering of office supplies.
  • Work with Information Technology Support Analyst, Senior to ensure all technology needs for staff are met, conference room audio/visual equipment, and day to day operations.
  • Operate and assist others with office equipment, including copiers.
  • Assist all staff with general clerical needs.
  • Works well independently and collaboratively.
  • Update contact list for units.
  • Provide occasional backup for administrative personnel.
  • Assist with additional administrative projects and duties as needed
  • Participates and assists in special projects as directed.
  • Other duties as assigned.

Knowledge, Skills, and Abilities:

  • Skill in the operation of a variety of office machines including, personal computers, telephones and copiers.
  • Ability to effectively communicate.

Minimum Qualifications

  • Prior work experience not required.
  • High school diploma or equivalent, or equivalent learning attained through experience required.

Preferred Qualifications

* Strong organizational skills, the ability to work independently, and exercise sound judgement and initiative.

* Strong oral communication skills.

* Knowledge of standard office practices and procedures.

* Experience with Microsoft Office Suite.

* Familiarity with University of Arizona forms, processes and procedures.

* Ability to problem solve and make decisions.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $14.85 - $19.45

Compensation Type: hourly rate

Grade

3

Career Stream and Level

OC1

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Sherlyn Kramer | sherlynkramer@email.arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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