Job Listings

Administrative Associate IV (Community Relations & Special Events)

Company:
Texas A&M International University
Job Location:
Laredo, Texas
Category:
Administrative Assistants
Administrative Associate IV (Community Relations & Special Events)


Job Title
Administrative Associate IV (Community Relations & Special Events)

Agency
Texas A&M International University

Department
Community Relations & Special Events

Proposed Minimum Salary
$13.01 hourly

Job Location
Laredo, Texas

Job Type
Staff

Job Description

Job Summary

Works under general supervision and provides advanced administrative support work.

Essential Duties and Responsibilities
  • Provides advanced administrative support and may serve as a personal assistant. May maintain office schedules and appointments.
  • Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs.
  • Assists in the development of office procedures, including complex or specialized functions. Explains, applies, interprets, and communicates policies and procedures. May monitor compliance with policies and procedures.
  • Maintains a variety of fiscal, administrative, and academic records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries.
  • Assists in the planning of special events. Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food.
  • Coordinates the maintenance of files, records, office supplies, or equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, or materials.
  • May assists management in the supervision of student workers and support staff including processing complex confidential matters.
This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Additional Responsibilities
  • Assist with billing and collecting from clients,
  • Assist with maintaining the financial records of the department,
  • Maintain and track department inventory and other equipment;
  • Coordinate and assist with scheduling events with event managers.
  • Assist and work with all University departments (catering, OIT, student services, etc.),
  • Assist and train university personnel on Ad Astra.
  • Train and schedule all student workers.
  • Perform other related duties as assigned.
Minimum Requirements
  • Education - High school diploma or GED.
  • Experience - Four years of related experience.
  • Bilingual English-Spanish.
Knowledge and Ability

Knowledge of:
  • Word processing, spreadsheet, and database applications.
Ability to:
  • Multitask and work cooperatively with others.
  • Strong verbal and written communication skills.
  • Strong interpersonal and organizational skills.
  • Ability to work with sensitive information and maintain confidentiality.
Licensing / Professional Certification - None.

Physical Requirements - None.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervision of Others

This position generally does not supervise employees.

Other Requirements
  • Evening and weekend work may be required.
First review of applications will be March 4, 2022

Salary: $13.01/hourly

INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you "Submit" the application materials. The software does not allow you to "Save" your application and return to complete the process at a later time. The page "My Experience" has an area provided under Resume/CV to drop or upload files. Be sure to include:
  • Resume/CV
  • Cover Letter
  • At least 3 professional references and their full contact information, and
  • Unofficial transcripts (if applicable)
Applications received by Texas A&M International University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. "See resume" is not an acceptable entry in the job application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

To apply, visit https://tamus.wd1.myworkdayjobs.com/en-US/TAMIU_External/job/Laredo-TAMIU/Administrative-Associate-IV_R-046935

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