Job Listings

Administrative Support Assistant II (Oro Valley, AZ)

Company:
The University of Arizona
Job Location:
Oro Valley, Arizona
Category:
Administrative Assistants

Posting Number: req10618

Department: Vet Med Administration

Location: Outside of Tucson

Address: 1580 E Hanley Blvd, Oro Valley, AZ 85737 USA

Position Highlights

The University of Arizona College of Veterinary Medicine (CVM), located in Oro Valley, Arizona, is seeking a highly motivated Administrative Support Assistant II to provide support to the College of Veterinary Medicine. This includes faculty support and front desk support at the College of Veterinary Medicine, Oro Valley campus.

A successful candidate will be competent using a variety of computer software programs; have a high proficiency and comfort in multi-tasking; possess a strong customer service orientation; strong oral and written communication skills; and demonstrate a high capacity to respond to requests in a timely manner with diplomacy and discretion.

This position will serve as a point of contact for many in and outside of the college and it is imperative that all are treated with respect and feel welcome. This position will be expected to perform a variety of clerical duties including, but not limited to, making copies, filing, ordering office supplies, and conducting necessary errands.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

  • Provides support to the College of Veterinary
    Medicine's Faculty, including but not limited to, P-Card
    processing, scheduling, managing Outlook calendars, setting up meetings, creating itineraries, copying, and
    set up and tear down of meetings, as needed.
  • Responsible for maintaining a welcoming and safe
    environment for College of Veterinary Medicine employees and patrons at
    the front reception desk. Observes the flow of visitors for security
    purposes.
  • Work with faculty on projects including course content, lab preparation, room and technology reservations.
  • Answers and directs call to appropriate persons or takes the message from the caller.
  • Greets visitors and directs them to the appropriate
    person; notifies the appropriate person of visitors' arrival as needed.
  • Independently answers inquiries and provides
    information or assistance to callers and visitors.
  • Maintains the functionality and organization of the
    front reception area, copier/mailroom, and conference rooms.
  • Receives, date stamps, separates, and distributes
    incoming mail or other materials to work unit members; determines
    appropriate receiver based on the subject of correspondence or mail.
  • Responsible for assisting with general errands and may
    need to deliver items to Main Campus on occasion.
  • Responsible for giving brief tours of the facility upon
    request.
  • Process Travel Authorizations and Travel Reimbursements
  • Help coordinate college wide events
  • Help the Dean's office with projects as needed

Minimum Qualifications

  • High school diploma or equivalent, or equivalent learning
    attained through experience required.
  • Minimum of 3 years of relevant experience.

Preferred Qualifications

  • Experience in MS Word, Outlook, Excel, PowerPoint

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $16.34 - $21.40

Compensation Type: hourly rate

Grade

4

Career Stream and Level

OC2

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Angie Brinson

abrinson@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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