Job Listings

Fiscal & Operations Specialist

Boston College
Job Location:
Chestnut Hill, Massachusetts
Business and Financial Services
Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,445 full-time undergraduates and 5,125 graduate and professional students. Ranked 35 among national universities, Boston College has 878 full-time and 1,201 FTE faculty, 2,750 non-faculty employees, an operating budget of $1.2 billion, and an endowment in excess of $2.8 billion.

Job Description

The Fiscal and Operations Specialist reports to the Senior
Fiscal & Operations Specialist and is responsible for a variety of purchasing,
budgeting and administrative functions, including review and origination of
expenses in PeopleSoft Financials for 40+ cost centers within the Office of
University Advancement; prepares monthly expense reports; serves as a liaison
between Procurement Services, Accounts Payable and external vendors; assists
with training new staff on procedures for submitting paperwork for vendor
payments, expense reimbursements, and general office procedures; and assists
with P-Card reconciliation. Will also track event expenses and input into
Spark. Specific responsibilities include:

Fiscal Responsibilities:

  • Reviews
    and electronically originates all vouchers, expense reports, and check
    requisitions for the University
  • Advancement staff for approval by the
    Assistant Director of Business Services or the Director, Finance &
  • Services depending on amount and cost center
  • Serves
    as a liaison with the Purchasing Department and the Controller's Office to
    ensure that the University's purchasing policies are maintained
  • Reviews
    all invoices for accuracy and resolves problems as needed
  • Researches
    and compares pricing for vendor goods and services
  • Maintains
    accurate records of all expenditures and supporting backup for all University
    Advancement budgets
  • Verifies
    funds in Program budgets prior to originating vouchers or purchase orders
  • Monitors
    budget cost overruns and recommends actions to bring accounts into balance
  • Assists
    in the review of monthly P-Card statements and receipts from P-Card
    holders in accordance with Internal Audit procedures
  • Assists
    with the preparation of monthly reports on expenditures, including running
    queries to distribute P-Card expenses by account
  • Tracks
    all event expenses through staff reimbursements, vouchers, pcards, and Bureau Of Conferences invoices and inputs into Spark

Administrative Services Operations:

  • Supervises 1-2 student workers and approves student timesheets in KRONOS
  • Trains new University Advancement employees on submission of paperwork for vendor payments, general office procedures and P-Card reconciliation
  • Updates nonexempt University Advancement staff on fiscal and operations policies and procedures
  • Coordinates the purchase of stationery and business cards for University Advancement staff
  • Participates in front desk lunch coverage rotation
  • Manages FedEx accounts for individual University Advancement work units and monitors associated costs
  • Participates in on-going technical and professional development training and education programs
  • Contributes to a work unit that values diversity and promotes mutual collaboration
  • Makes sound decisions, exercises good judgment and examines existing issues in new ways
  • Maintains confidentiality of individual and institutional information to ensure data security and prevent identity theft per University guidelines

Full-Time Equivalent Hiring Range: $39,900 to $49,850; salary commensurate with relevant experience.


This position requires a high school diploma, Bachelor's
degree preferred, and a minimum of three to five years bookkeeping/accounting
experience in a business or university setting in addition to customer services
experience; training in PeopleSoft Financials to originate purchase orders,
vouchers and to extract reports for P-Card reconciliation; and knowledge of
appropriate expense accounts for reconciliation of P-Card expenses by account. Also, must have advanced knowledge of
Microsoft Office, especially Excel. Requires
strong attention to detail, exceptional organizational and interpersonal
communication skills, an affinity for numerical data and spreadsheet
applications; the ability to multi-task with a high degree of accuracy and
within time constraints; and, a respect for confidentiality.

Must be a team player who is highly motivated and dedicated
to the goals of advancing higher education and have an appreciation for Jesuit
Catholic education and the goals and values of Boston College. A desire to build a career in advancement is
a plus.

The office of University Advancement supports the mission of
Boston College by promoting a culture of inclusion that values each individual.
Our recruiting practices support that commitment to build diverse teams
reflecting our community; students, alumni, parents and friends of Boston

Closing Statement

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

  • Tuition remission for Employees
  • Tuition remission for Spouses and Children who meet eligibility requirements
  • Generous Medical, Dental, and Vision Insurance
  • Low-Cost Life Insurance
  • Eligibility for both University-Funded 401k and Employer-Sponsored403bRetirement Plans
  • Paid Holidays Annually
  • Generous Sickand Vacation Pay
  • Additional benefits can be found on

Boston College conducts pre-employment background checks as part of the hiring process and requires all employees to be fully vaccinated for COVID-19. Boston College is an affirmative action, equal opportunity employer. In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans.To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at

Boston College's Notice of Nondiscrimination can be viewed at

This website is part of the HigherEdJobs network.