Job Listings

Administrative Support Professional II (Part-Time) (Extended Temporary)

Company:
The University of Arizona
Job Location:
Tucson, Arizona
Category:
Business and Financial Services

Posting Number: req10515

Department: Law Instruction

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

The University of Arizona James E. Rogers College of Law is seeking an Administrative Support Professional II to join the Indigenous Peoples Law and Policy Program (IPLP) team. The selected candidate will offer support in the way of preparing financial transactions, collecting supporting documents, entering requisitions, and using the Purchasing Card as necessary for purchases. They will take care of visitors, foreign and domestic, and be the point of contact for any LCA business. They will also be expected to work on grants, pre- and post-award. This is a part-time position with potential flexible work hours and the possibility to work remotely in Tucson.

This is an Extended Temporary Employment (ETE) position.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

  • Prepares Disbursement Vouchers for invoices, expense reimbursements, and travel reimbursements
  • Prepares Disbursement Vouchers for Single Use Authorization Credit Card
  • Prepares Requisitions for UA-funded purchases or visitor lodging
  • Ensures all documents, forms, and receipts for financial transactions are attached in the DV or Requisition
  • Serves as point of contact for requesting to use a Finance PCard
  • Ensures Visitor Information Request forms for all visitors are filled out (including copies of Visas when applicable) if visitors are reimbursed
  • Prepares LCA check requests
  • Serves as point of contact for IPLP regarding what expenses are allowable for UA expenses vs. LCA expenses and know the funding source and budget
  • Supports the administration of grants and contracts through a variety of activities
  • Compiles grant proposal content and budget information from multiple contributors
  • Coordinates required approvals and authorizations
  • Upon award, reviews contracts and other documents to verify accuracy, content, and adherence to all relevant internal and external guidelines, prior to final review by senior professionals
  • Other duties as assigned

Minimum Qualifications

  • Bachelor's degree or equivalent
  • Minimum of 3 years of relevant work experience

Preferred Qualifications

  • Experience with the UA financial system

FLSA: Non-Exempt

Full Time/Part Time: Part Time

Number of Hours Worked per Week: 20

Job FTE: 0.50

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $25.72 - $28.85 DOE

Compensation Type: hourly rate

Grade

8

Career Stream and Level

PC2

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Andrea Bojorquez

Program Coordinator, Indigenous Peoples Law and Policy Program

mabojorq@email.arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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