Director of Title III
Sponsored Programs, Grants, and Contracts
Job SummaryThe Director of Title III reports directly to the Chief of Staff to the President and Associate Vice President of Title III and Government Relations (COSP&AVPT3&GR). This position is responsible for monitoring the effective implementation of the programmatic and fiscal activities of the Title III grants awarded to Spelman College. The incumbent coordinates and monitors Program activities to facilitate maximum utilization of program resources. To assist in the determination of institutional needs program effectiveness in relation to the college's perception of its mission and program development. To provide leadership in the establishment of progress indicators and to establish means for monitoring the performance of each program. To participate with and/or represent the COS to the President & Associate Vice President for Title III and Government Relations in meetings to assess the utilization of the Title III Program consistent with the College's mission, goals, and objectives.
Essential Duties and Responsibilities
- Manages and coordinates the effective implementation of the Title III Program activities at the college
- Provides assistance in the determination of institutional needs and program effectiveness in relation to the institution's perception of its mission and program development
- Provides leadership in the establishment of progress indicators and establishes means for monitoring the performance of each program.
- Responsible for the overall coordination and monitoring of Title III Program activities to facilitate maximum utilization of program resources
- Establishes an effective monitoring system and maintains effective lines of communication with the Chief of Staff to the President and AVP for Title III and Government Relations, President and Senior Administrators to ensure that the program operation is consistent with goals for overall institutional development
- Develops all Title III proposals, reports, plans of operations, working budgets, and other documents critical to the management of each Title III activity funded at the college
- Maintains an electronic file which documents all Title III programmatic activities including, but not limited to guidelines, proposals, plans of operations, budgets, daily accounts of balance of individual program budgets, and ensure that the records in Spelman Technology Services are up to date regarding Title III inventory
- Monitors the programmatic and fiscal activities of the grant and submit all financial requests to the Budgets and Contracts office with a copy to the Vice President for Business & Financial Affairs, CFO and Treasurer and the Chief of Staff to the President and AVP for Title III & Government Relations in corporation with Program/Activity Directors for the necessary financial resources to achieve program/activity objectives during the grant period
- Reviews, approves and submits timely (a minimum of five working days) all financial requests from activity directors to the Division of Business and Financial Affairs for the necessary resources to achieve program/activity objectives during the grant period and to ensure compliance with governmental and college regulations
- Develops and implements the monitoring activity schedule to include meetings with activity directors, distributing information, scheduling internal and external summary evaluations, and approving minor budget revisions. Major budget revisions $10k and above should be discussed with and approved in consultation with the COSAVPT3 & GR
- Prepares and submits quarterly status reports (January 15th, April 15th, July 15th, and October 15th ) to the Chief of Staff to the President and Associate Vice President for Title III and Government Relations on all activities funded under Title III Program. Ensures that bi-annual performance reports from each activity director are collected on April 15th and a final report on October 15th
- Stays abreast of all federal regulations governing the Title III Program
- Manages the day-to-day operations of the department including supervision and evaluation of personnel
- Works with members of the staff to accomplish the goals of the Spelman College Strategic Plan 2017-2022 and future strategic plans.
- Works cooperatively and professionally with others
- Perform all duties as assigned by the Chief of Staff to the President and Associate Vice President for Title III and Government Relations
- Serves on designated campus and community committees as assigned
- Coordinates and disseminates internal and external evaluations both formative and summative to all college program activities funded by the College. Share summative results with the President and senior team.
- Works with the Chief of Staff to the President and Associate Vice President for Title III and Government Relations, the President, and Senior Team to insure that Title III activities are implemented effectively and efficiently.
Required QualificationsMaster's Degree in business administration, public policy, or related field required. A minimum of three years supervisory skills; five years of successful directing of a Title III grant or a comparable large, federal grant, preferably in a college or university environment is required. Excellent written and oral communication skills essential. The incumbent must be able to work effectively with a diverse college administration, faculty, and staff. Demonstrated ability to sustain the grant funds is essential.
Must develop and maintain an understanding of and commitment to the mission of Spelman College. Must have a proven track record in funded proposal development with federal agencies, and experience in budgeting and strategic planning. Proficiency in data analysis and report preparation required. Moderate travel and some nights and weekend work are required. Must demonstrate the ability to work with college administrative staff and faculty to achieve program goals and objectives.
This position requires strong relationship and customer service focus, time management skills, and a high level of administrative, organizational, and management skills. Professional demeanor with the ability to interface with internal and external customers with diplomacy and tact is essential. Excellent project management skills are required. Demonstrated professional ability with professional recognition by peer professionals is a must. Work requires fact-finding, problem-solving and compilation skills, plus the ability to perform a variety of tasks simultaneously, at times with little supervision
Excellent oral and written communication skills required, with the ability to develop, write, read and interpret documents such as federal regulations, college and Title III policies and procedures, manuals, handbooks, newsletters, business correspondence, reports, etc. The incumbent must have excellent proofreading skills. The ability to speak effectively when interacting with the public and the entire Spelman community; analyze and develop reports and effectively train administrators, faculty, and staff, and present information and respond to questions from all levels of the campus community and the general public. Must possess the ability to analyze legislation to determine its impact on higher education.
To perform this job successfully, an individual must have proficient/advanced computer skills using the Microsoft Office suite including, Word, Excel, and PowerPoint; ability to create and manipulate such things as general correspondence, design website, electronic reports, spreadsheets, and presentations. Must be able to utilize an email and calendar system, such as Microsoft, and be internet savvy. Experience with the software used by the U. S. Department of Education for submission of applications and reports and financial information (GAPS), etc. preferred.
This position has supervisory responsibilities for a proposed Program Assistant (to be developed and 100% funded by Title III effective October 1, 2021), Title III Project Budget Specialist, and two proposed positions, Title III Project Assessment/Data Specialist and Title III Program Assistant (to be developed and 100% funded by Title III effective October 1, 2021).
This position has direct accountability for the Institutional Operating Budget of approximately $ 2500 and a Title III Project Administration Budget of approximately $319,000. The Director of Title III has oversight of the two Grants (FUTURE Act and HBCU B) for the Title III Program for approximately $4,000,000 per year for a five-year period.
Preferred QualificationsExperience with the software used by the U. S. Department of Education for submission of applications and reports and financial information (GAPS), etc. preferred.
Physical DemandsWhile performing the duties of this job, the employee is regularly required to: talk, sit, hear, walk use hands to operate computer and other office equipment. The employee is frequently required to: stand and reach with hands and arms. The employee is occasionally required to: climb, and lift and/or move up to 15 pounds. Specific vision abilities required by this job include the ability to adjust focus.
Full Time/Part Time: Full-time
Posting Number: SC0419P
Open Until Filled: Yes
COVID-19 Testing and Vaccination ProtocolDue to the current pandemic, Spelman College has instituted a COVID-19 PCR Based Testing requirement. You will need to provide a negative COVID-19 PCR test result from an FDA-approved test conducted by a testing site run by a local or state health department or conducted through a licensed health care provider ("Credible Facility") within 5 days of the start date. Provided the facility is credible, you may take the test at a facility of your choice to be paid for by you. The college does not reimburse for this expense. The results will need to be submitted to Yemi Brown, Manager of COVID 19 Operation, at firstname.lastname@example.org,cell 832-466-4448 at the start of your first day.
Also, due to the heightened risk of contracting COVID-19 in an unvaccinated population and the spread of new variants, Spelman College is requiring COVID-19 vaccination of all faculty, staff, and students (collectively "Campus Community") that have job duties, attend classes or are otherwise present on campus. You will need to submit proof of your full vaccination and booster to Yemi Brown at the start of your first day.
It is our hope to minimize transmission of the coronavirus in the workplace and academic setting by requiring occupational protection such as requiring face masks to be worn properly, requiring social distancing, and continuing to encourage frequent handwashing; thereby minimizing the potential transmission of COVID-19 to members of the campus community.